[{"data":1,"prerenderedAt":2812},["ShallowReactive",2],{"page:cdn/stories/gb/blog/5-ways-to-prevent-payroll-mistakes/:gb:published:blog-post:":3},{"name":4,"created_at":5,"published_at":6,"updated_at":7,"id":8,"uuid":9,"content":10,"slug":2799,"full_slug":2800,"sort_by_date":47,"position":2801,"tag_list":2802,"is_startpage":50,"parent_id":1651,"meta_data":47,"group_id":2803,"first_published_at":2804,"release_id":47,"lang":54,"path":47,"alternates":2805,"default_full_slug":47,"translated_slugs":47},"5 Ways to Prevent Payroll Mistakes","2020-06-24T06:04:50.170Z","2025-05-07T22:48:12.225Z","2025-05-07T22:48:12.251Z",14084733,"fa07580d-c019-4b2f-a3a7-f071a2e8557c",{"seo":11,"_uid":19,"author":20,"content":57,"headline":4,"component":916,"post_date":917,"thumbnail":918,"types_tag":929,"features_tag":930,"show_resource":56,"industries_tag":931,"related_articles":932,"ways_of_working_tag":2798},{"title":12,"plugin":13,"seoTitle":14,"description":15,"seoKeywords":16,"seoTitleInput":17,"seoDescription":18},"SEO Metadata","deputy-seo-metadata","5 Ways to Prevent Shift Business Payroll Mistakes — Deputy UK","This plugin provides a robust implementation of various SEO metadata requirements","payroll","5 Ways to Prevent Shift Business Payroll Mistakes","Are you trying to learn how to avoid payroll mistakes for your shift-based business? 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In fact, one survey revealed that companies have an ","text",[70],{"type":71,"attrs":72},"textStyle",{"color":73},"#000000",{"text":75,"type":68,"marks":76},"average payroll accuracy rate of 80.15%",[77,82,84],{"type":78,"attrs":79},"link",{"href":80,"uuid":47,"anchor":47,"target":47,"linktype":81},"https://eyquest.com/files/Cost_and_Risks_Due_to_Payroll_Errors_2022_Final.pdf","url",{"type":71,"attrs":83},{"color":73},{"type":85},"underline",{"text":87,"type":68,"marks":88},". ",[89],{"type":71,"attrs":90},{"color":73},{"type":64,"content":92},[93],{"text":94,"type":68,"marks":95},"With labor regulations and litigations on the rise, payroll errors can also be costly to the business, not to mention the effect payroll mistakes have on staff morale and turnover.",[96],{"type":71,"attrs":97},{"color":73},{"type":64,"content":99},[100],{"text":101,"type":68,"marks":102},"So, how do you avoid payroll mistakes? Follow our five tips to reduce errors and improve accuracy.",[103],{"type":71,"attrs":104},{"color":73},{"type":64,"content":106},[107],{"type":108,"attrs":109},"image",{"id":110,"alt":111,"src":112,"title":39,"source":39,"copyright":39,"meta_data":113},22027428,"A payroll specialist doing payroll with a computer and calculator","https://a.storyblok.com/f/64010/788x443/79b67639d1/istock-1451258082.jpg",{"alt":111,"title":39,"source":39,"copyright":39},{"type":115,"attrs":116,"content":118},"heading",{"level":117},2,[119],{"text":120,"type":68,"marks":121},"1. Ensure correct employee data",[122],{"type":71,"attrs":123},{"color":73},{"type":64,"content":125},[126,131,141],{"text":127,"type":68,"marks":128},"Payroll mistakes are just that — mistakes. Sometimes they occur because you gathered incorrect employee information from the start during onboarding. ",[129],{"type":71,"attrs":130},{"color":73},{"text":132,"type":68,"marks":133},"Onboarding",[134,138,140],{"type":78,"attrs":135},{"href":136,"uuid":47,"anchor":47,"target":137,"linktype":81},"https://www.deputy.com/gb/blog/what-is-onboarding-and-why-is-it-important","_self",{"type":71,"attrs":139},{"color":73},{"type":85},{"text":142,"type":68,"marks":143}," can be a lot for both managers and employees alike, and it’s common for some tasks to slip through the cracks. ",[144],{"type":71,"attrs":145},{"color":73},{"type":64,"content":147},[148,153,162],{"text":149,"type":68,"marks":150},"Let’s be honest with each other — juggling multiple employees working different shifts and gathering the wrong information (or no information at all) is fairly easy to do. Luckily, there is a fix that is just as easy. ",[151],{"type":71,"attrs":152},{"color":73},{"text":154,"type":68,"marks":155},"Create task verification processes",[156,159,161],{"type":78,"attrs":157},{"href":158,"uuid":47,"anchor":47,"target":137,"linktype":81},"https://www.deputy.com/gb/features/tasking",{"type":71,"attrs":160},{"color":73},{"type":85},{"text":163,"type":68,"marks":164}," for both employees and managers to confirm that new staff have correctly entered the following details: ",[165],{"type":71,"attrs":166},{"color":73},{"type":168,"content":169},"bullet_list",[170,180,189,198,207],{"type":171,"content":172},"list_item",[173],{"type":64,"content":174},[175],{"text":176,"type":68,"marks":177},"Name",[178],{"type":71,"attrs":179},{"color":73},{"type":171,"content":181},[182],{"type":64,"content":183},[184],{"text":185,"type":68,"marks":186},"Social security number",[187],{"type":71,"attrs":188},{"color":73},{"type":171,"content":190},[191],{"type":64,"content":192},[193],{"text":194,"type":68,"marks":195},"Bank account deposit number",[196],{"type":71,"attrs":197},{"color":73},{"type":171,"content":199},[200],{"type":64,"content":201},[202],{"text":203,"type":68,"marks":204},"Deductions for benefits",[205],{"type":71,"attrs":206},{"color":73},{"type":171,"content":208},[209],{"type":64,"content":210},[211],{"text":212,"type":68,"marks":213},"Tax information ",[214],{"type":71,"attrs":215},{"color":73},{"type":64,"content":217},[218],{"text":219,"type":68,"marks":220},"This process is a great way to ensure that everyone involved in the onboarding process can get everything done without feeling overwhelmed.",[221],{"type":71,"attrs":222},{"color":73},{"type":64,"content":224},[225,230,239],{"text":226,"type":68,"marks":227},"If you have the budget, make the process of bringing on new hires even easier with ",[228],{"type":71,"attrs":229},{"color":73},{"text":231,"type":68,"marks":232},"employee self-onboarding software",[233,236,238],{"type":78,"attrs":234},{"href":235,"uuid":47,"anchor":47,"target":137,"linktype":81},"https://www.deputy.com/gb/hr-software/employee-onboarding",{"type":71,"attrs":237},{"color":73},{"type":85},{"text":240,"type":68,"marks":241},". Deputy HR software features allow your new employee to complete paperwork electronically before the start date. And thanks to e-signatures, you can ensure the employee has verified the information.",[242],{"type":71,"attrs":243},{"color":73},{"type":64,"content":245},[246],{"text":247,"type":68,"marks":248},"Plus, if you have younger employees (common in industries like fast food or retail) who may never have filled out this type of paperwork before, Deputy’s onboarding software will walk them through the process. Managers can teach new employees about their position instead of spending time on paperwork.",[249],{"type":71,"attrs":250},{"color":73},{"type":64,"content":252},[253,260,265,274],{"text":254,"type":68,"marks":255},"One reminder:",[256,258],{"type":257},"bold",{"type":71,"attrs":259},{"color":73},{"text":261,"type":68,"marks":262}," Your employees might have life changes during their tenure, so it’s crucial to have a process for updating their information. Changes in an employee’s address, marital status, or tax deductions can create payroll discrepancies, so build this into your plan. Ensure all your employees’ information and ",[263],{"type":71,"attrs":264},{"color":73},{"text":266,"type":68,"marks":267},"documents are in one place",[268,271,273],{"type":78,"attrs":269},{"href":270,"uuid":47,"anchor":47,"target":137,"linktype":81},"https://www.deputy.com/gb/hr-software/document-management",{"type":71,"attrs":272},{"color":73},{"type":85},{"text":275,"type":68,"marks":276}," that’s easy to access. ",[277],{"type":71,"attrs":278},{"color":73},{"type":64,"content":280},[281,292],{"text":282,"type":68,"marks":283},"Learn how Standwalk improved payroll",[284,287,289,291],{"type":78,"attrs":285},{"href":286,"uuid":47,"anchor":47,"target":137,"linktype":81},"https://www.deputy.com/gb/customers/deputy-saving-40-000-per-year-and-boosting-morale-at-standwalk",{"type":288},"italic",{"type":71,"attrs":290},{"color":73},{"type":85},{"text":293,"type":68,"marks":294}," and morale while saving thousands of dollars. ",[295,296],{"type":288},{"type":71,"attrs":297},{"color":73},{"type":115,"attrs":299,"content":300},{"level":117},[301],{"text":302,"type":68,"marks":303},"2. Work with a compliance-first mindset",[304],{"type":71,"attrs":305},{"color":73},{"type":64,"content":307},[308],{"text":309,"type":68,"marks":310},"Because employees clock in and out, shift-based businesses face unique compliance concerns. For example, employees who clock out late may be owed overtime, and their timecards should also reflect both paid and unpaid breaks.",[311],{"type":71,"attrs":312},{"color":73},{"type":64,"content":314},[315],{"text":316,"type":68,"marks":317},"Common compliance issues that occur with payroll include:",[318],{"type":71,"attrs":319},{"color":73},{"type":168,"content":321},[322,331,354,363,372,381,390,399,408,417,426,435],{"type":171,"content":323},[324],{"type":64,"content":325},[326],{"text":327,"type":68,"marks":328},"Misclassifying employees ",[329],{"type":71,"attrs":330},{"color":73},{"type":171,"content":332},[333],{"type":64,"content":334},[335,340,349],{"text":336,"type":68,"marks":337},"Missed breaks (see our ",[338],{"type":71,"attrs":339},{"color":73},{"text":341,"type":68,"marks":342},"break compliance guide",[343,346,348],{"type":78,"attrs":344},{"href":345,"uuid":47,"anchor":47,"target":137,"linktype":81},"https://www.deputy.com/gb/blog/meal-and-rest-break-laws-by-state",{"type":71,"attrs":347},{"color":73},{"type":85},{"text":350,"type":68,"marks":351}," to see what the rules are in your state)",[352],{"type":71,"attrs":353},{"color":73},{"type":171,"content":355},[356],{"type":64,"content":357},[358],{"text":359,"type":68,"marks":360},"Not paying for overtime",[361],{"type":71,"attrs":362},{"color":73},{"type":171,"content":364},[365],{"type":64,"content":366},[367],{"text":368,"type":68,"marks":369},"Time theft",[370],{"type":71,"attrs":371},{"color":73},{"type":171,"content":373},[374],{"type":64,"content":375},[376],{"text":377,"type":68,"marks":378},"Calculating and paying taxes incorrectly",[379],{"type":71,"attrs":380},{"color":73},{"type":171,"content":382},[383],{"type":64,"content":384},[385],{"text":386,"type":68,"marks":387},"Incorrect payment amounts",[388],{"type":71,"attrs":389},{"color":73},{"type":171,"content":391},[392],{"type":64,"content":393},[394],{"text":395,"type":68,"marks":396},"Not reporting all forms of employee compensation (tips, commissions, bonuses, etc.)",[397],{"type":71,"attrs":398},{"color":73},{"type":171,"content":400},[401],{"type":64,"content":402},[403],{"text":404,"type":68,"marks":405},"Missing reporting deadlines",[406],{"type":71,"attrs":407},{"color":73},{"type":171,"content":409},[410],{"type":64,"content":411},[412],{"text":413,"type":68,"marks":414},"Incorrect W-2s",[415],{"type":71,"attrs":416},{"color":73},{"type":171,"content":418},[419],{"type":64,"content":420},[421],{"text":422,"type":68,"marks":423},"Incorrectly categorizing paid leave",[424],{"type":71,"attrs":425},{"color":73},{"type":171,"content":427},[428],{"type":64,"content":429},[430],{"text":431,"type":68,"marks":432},"Not meeting minimum wage requirements",[433],{"type":71,"attrs":434},{"color":73},{"type":171,"content":436},[437],{"type":64,"content":438},[439,448],{"text":440,"type":68,"marks":441},"Violating Fair Workweek laws",[442,445,447],{"type":78,"attrs":443},{"href":444,"uuid":47,"anchor":47,"target":137,"linktype":81},"https://www.deputy.com/gb/fair-workweek",{"type":71,"attrs":446},{"color":73},{"type":85},{"text":449,"type":68,"marks":450}," ",[451],{"type":71,"attrs":452},{"color":73},{"type":64,"content":454},[455,460,469],{"text":456,"type":68,"marks":457},"Luckily, compliance doesn’t have to be done alone. Various ",[458],{"type":71,"attrs":459},{"color":73},{"text":461,"type":68,"marks":462},"compliance tools",[463,466,468],{"type":78,"attrs":464},{"href":465,"uuid":47,"anchor":47,"target":47,"linktype":81},"https://www.deputy.com/labor-compliance",{"type":71,"attrs":467},{"color":73},{"type":85},{"text":470,"type":68,"marks":471}," can automatically record schedule amendments, calculate the required predictability pay, and capture employee consent to the change.",[472],{"type":71,"attrs":473},{"color":73},{"type":64,"content":475},[476],{"text":477,"type":68,"marks":478},"However, it’s best to check with a lawyer if you have any questions about the complexities of local, state, and federal mandates.",[479],{"type":71,"attrs":480},{"color":73},{"type":64,"content":482},[483,490,496,506],{"text":484,"type":68,"marks":485},"Recommended:",[486,487,488],{"type":257},{"type":288},{"type":71,"attrs":489},{"color":73},{"text":491,"type":68,"marks":492}," ",[493,494],{"type":288},{"type":71,"attrs":495},{"color":73},{"text":497,"type":68,"marks":498},"Red Door Escape Room has saved hundreds of thousands of dollars by managing labor law compliance with Deputy",[499,502,503,505],{"type":78,"attrs":500},{"href":501,"uuid":47,"anchor":47,"target":137,"linktype":81},"https://www.deputy.com/gb/customers/red-door-escape-room",{"type":288},{"type":71,"attrs":504},{"color":73},{"type":85},{"text":507,"type":68,"marks":508},".",[509,510],{"type":288},{"type":71,"attrs":511},{"color":73},{"type":115,"attrs":513,"content":514},{"level":117},[515],{"text":516,"type":68,"marks":517},"3. Eliminate human error",[518],{"type":71,"attrs":519},{"color":73},{"type":64,"content":521},[522],{"text":523,"type":68,"marks":524},"Common payroll mistakes are just human errors that any business owner or shift manager can make. For example, maybe you gave an employee a bonus gift card and forgot to record it on payroll. That well-intentioned award can actually negatively impact your employee if not listed in their pay. ",[525],{"type":71,"attrs":526},{"color":73},{"type":64,"content":528},[529],{"text":530,"type":68,"marks":531},"Manually processing payroll isn’t just time-consuming; it’s rife with opportunities for mistakes, especially when processing different teams with different shifts. Think about all those hours spent pulling information from various sources, like your spreadsheets, timesheets, and banking information. Manual payroll can lead to miscalculations, oversights, and even missing key data. Plus, that makes record-keeping and organization even harder.",[532],{"type":71,"attrs":533},{"color":73},{"type":64,"content":535},[536,541,550,555,564,569,578],{"text":537,"type":68,"marks":538},"Instead of doing all that, use a scheduling tool like Deputy, which easily integrates your favorite ",[539],{"type":71,"attrs":540},{"color":73},{"text":542,"type":68,"marks":543},"payroll software",[544,547,549],{"type":78,"attrs":545},{"href":546,"uuid":47,"anchor":47,"target":137,"linktype":81},"https://www.deputy.com/gb/integrations",{"type":71,"attrs":548},{"color":73},{"type":85},{"text":551,"type":68,"marks":552}," and offers its own ",[553],{"type":71,"attrs":554},{"color":73},{"text":556,"type":68,"marks":557},"time-tracking functionality",[558,561,563],{"type":78,"attrs":559},{"href":560,"uuid":47,"anchor":47,"target":137,"linktype":81},"https://www.deputy.com/gb/features/time-and-attendance",{"type":71,"attrs":562},{"color":73},{"type":85},{"text":565,"type":68,"marks":566},". These tools significantly reduce the time spent managing ",[567],{"type":71,"attrs":568},{"color":73},{"text":570,"type":68,"marks":571},"employee schedules",[572,575,577],{"type":78,"attrs":573},{"href":574,"uuid":47,"anchor":47,"target":137,"linktype":81},"https://www.deputy.com/gb/features/scheduling-software",{"type":71,"attrs":576},{"color":73},{"type":85},{"text":579,"type":68,"marks":580},", timesheets, and payroll from hours to minutes per month.",[581],{"type":71,"attrs":582},{"color":73},{"type":64,"content":584},[585,591,601],{"text":586,"type":68,"marks":587},"See how Deputy ",[588,589],{"type":288},{"type":71,"attrs":590},{"color":73},{"text":592,"type":68,"marks":593},"cut the payroll process",[594,597,598,600],{"type":78,"attrs":595},{"href":596,"uuid":47,"anchor":47,"target":137,"linktype":81},"https://www.deputy.com/gb/customers/harper-logistics",{"type":288},{"type":71,"attrs":599},{"color":73},{"type":85},{"text":602,"type":68,"marks":603}," for Harper Logistics from two days to just minutes.",[604,605],{"type":288},{"type":71,"attrs":606},{"color":73},{"type":115,"attrs":608,"content":609},{"level":117},[610],{"text":611,"type":68,"marks":612},"4. Empower your employees",[613],{"type":71,"attrs":614},{"color":73},{"type":64,"content":616},[617],{"text":618,"type":68,"marks":619},"Preventing payroll mistakes (and potential future litigations) can be as simple as giving your employees the tools and processes to take action regarding their schedule and payroll. Not only does this show trust in your shift staff, but they know their schedules and what they should be paid better than most people.",[620],{"type":71,"attrs":621},{"color":73},{"type":64,"content":623},[624,629,638,643,651],{"text":625,"type":68,"marks":626},"There are many ways to empower your employees through a platform like Deputy, but first and foremost, it’s all about ",[627],{"type":71,"attrs":628},{"color":73},{"text":630,"type":68,"marks":631},"collaboration between managers and staff",[632,635,637],{"type":78,"attrs":633},{"href":634,"uuid":47,"anchor":47,"target":137,"linktype":81},"https://www.deputy.com/gb/features/collaboration",{"type":71,"attrs":636},{"color":73},{"type":85},{"text":639,"type":68,"marks":640},". If your employees catch payroll discrepancies, have a formal process in place so they can report these issues. Use an easy ",[641],{"type":71,"attrs":642},{"color":73},{"text":644,"type":68,"marks":645},"communication tool",[646,648,650],{"type":78,"attrs":647},{"href":634,"uuid":47,"anchor":47,"target":137,"linktype":81},{"type":71,"attrs":649},{"color":73},{"type":85},{"text":652,"type":68,"marks":653}," or payroll discrepancy form where they can notify you or your managers of any timesheet or payroll errors.",[654],{"type":71,"attrs":655},{"color":73},{"type":64,"content":657},[658,666],{"text":659,"type":68,"marks":660},"Time and attendance",[661,663,665],{"type":78,"attrs":662},{"href":560,"uuid":47,"anchor":47,"target":137,"linktype":81},{"type":71,"attrs":664},{"color":73},{"type":85},{"text":667,"type":68,"marks":668}," tools also allow your employees to review and verify their hours worked when they clock in and out, providing a layer of protection for the business. Consider a system that allows staff to easily swap shifts and ensures that the right person gets paid for each shift. ",[669],{"type":71,"attrs":670},{"color":73},{"type":64,"content":672},[673,679,688],{"text":674,"type":68,"marks":675},"Recommended: ",[676,677],{"type":257},{"type":71,"attrs":678},{"color":73},{"text":680,"type":68,"marks":681},"Owners at Da Vinci's Donuts can focus on what they love with Deputy",[682,685,687],{"type":78,"attrs":683},{"href":684,"uuid":47,"anchor":47,"target":137,"linktype":81},"https://www.deputy.com/gb/customers/da-vincis-donuts",{"type":71,"attrs":686},{"color":73},{"type":85},{"text":507,"type":68,"marks":689},[690],{"type":71,"attrs":691},{"color":73},{"type":64,"content":693},[694],{"type":108,"attrs":695},{"id":696,"alt":697,"src":698,"title":39,"source":39,"copyright":39,"meta_data":699},22027429,"Binders for employees and payroll","https://a.storyblok.com/f/64010/724x483/a1caf96a26/istock-2099138803.jpg",{"alt":697,"title":39,"source":39,"copyright":39},{"type":115,"attrs":701,"content":702},{"level":117},[703],{"text":704,"type":68,"marks":705},"5. Increase security",[706],{"type":71,"attrs":707},{"color":73},{"type":64,"content":709},[710],{"text":711,"type":68,"marks":712},"Manual payroll leaves your business vulnerable to payroll fraud, like identity theft and misappropriation of funds, which can lead to compliance and legal issues. Thieves can also steal employee tax and salary data if the business lacks proper safeguards.",[713],{"type":71,"attrs":714},{"color":73},{"type":64,"content":716},[717],{"text":718,"type":68,"marks":719},"Owners of shift-based businesses have to be especially wary about security. If you have multiple locations, numerous people will be working on the payroll. That number doesn’t even include the potential revolving door of staff coming in and out of your business. Part-time, full-time, seasonal, and temporary employees can all be employed at the same time, depending on the time of year.",[720],{"type":71,"attrs":721},{"color":73},{"type":64,"content":723},[724],{"text":725,"type":68,"marks":726},"Here’s how to protect your business’s sensitive data:",[727],{"type":71,"attrs":728},{"color":73},{"type":168,"content":730},[731,746,787,802,817],{"type":171,"content":732},[733],{"type":64,"content":734},[735,741],{"text":736,"type":68,"marks":737},"Regularly audit your payroll security:",[738,739],{"type":257},{"type":71,"attrs":740},{"color":73},{"text":742,"type":68,"marks":743}," Technology is constantly changing, and that could leave gaps in your payroll security. Schedule regular audits to ensure your business is protected from potential hackers.",[744],{"type":71,"attrs":745},{"color":73},{"type":171,"content":747},[748,775],{"type":64,"content":749},[750,756,761,770],{"text":751,"type":68,"marks":752},"Use a high-quality payroll platform:",[753,754],{"type":257},{"type":71,"attrs":755},{"color":73},{"text":757,"type":68,"marks":758}," Payroll providers have ",[759],{"type":71,"attrs":760},{"color":73},{"text":762,"type":68,"marks":763},"advanced security measures",[764,767,769],{"type":78,"attrs":765},{"href":766,"uuid":47,"anchor":47,"target":137,"linktype":81},"https://www.deputy.com/gb/security",{"type":71,"attrs":768},{"color":73},{"type":85},{"text":771,"type":68,"marks":772}," in place, such as two-factor authentication, data encryption, and security certifications, to ensure your data is properly stored and protected. ",[773],{"type":71,"attrs":774},{"color":73},{"type":168,"content":776},[777],{"type":171,"content":778},[779],{"type":64,"content":780},[781],{"text":782,"type":68,"marks":783},"You also need to update your payroll system consistently. Waiting for a more convenient time can make the version you’re using more vulnerable. Hackers love to exploit old versions of software. ",[784,785],{"type":288},{"type":71,"attrs":786},{"color":73},{"type":171,"content":788},[789],{"type":64,"content":790},[791,797],{"text":792,"type":68,"marks":793},"Set up fraud alerts:",[794,795],{"type":257},{"type":71,"attrs":796},{"color":73},{"text":798,"type":68,"marks":799}," Most payroll providers have built-in security features that can alert your business of payroll fraud.",[800],{"type":71,"attrs":801},{"color":73},{"type":171,"content":803},[804],{"type":64,"content":805},[806,812],{"text":807,"type":68,"marks":808},"Teach your employees about security:",[809,810],{"type":257},{"type":71,"attrs":811},{"color":73},{"text":813,"type":68,"marks":814}," Your employees could unintentionally cause a security breach by clicking the wrong link or exposing your system to the wrong person. Regularly remind employees about the best ways they can prevent their information from leaking during daily interactions with your software systems. ",[815],{"type":71,"attrs":816},{"color":73},{"type":171,"content":818},[819],{"type":64,"content":820},[821,827],{"text":822,"type":68,"marks":823},"Limit who has access to your payroll system: ",[824,825],{"type":257},{"type":71,"attrs":826},{"color":73},{"text":828,"type":68,"marks":829},"To protect private information, you can offer different degrees of access to your system (role-based). For example, your HR team has full access, while employees have limited access. You also need to cut access for former employees immediately after their employment ends. ",[830],{"type":71,"attrs":831},{"color":73},{"type":64,"content":833},[834,840,845,855],{"text":484,"type":68,"marks":835},[836,837,838],{"type":257},{"type":288},{"type":71,"attrs":839},{"color":73},{"text":491,"type":68,"marks":841},[842,843],{"type":288},{"type":71,"attrs":844},{"color":73},{"text":846,"type":68,"marks":847},"The Arc saves hours on payroll and thousands on labor with Deputy",[848,851,852,854],{"type":78,"attrs":849},{"href":850,"uuid":47,"anchor":47,"target":137,"linktype":81},"https://www.deputy.com/gb/customers/the-arc",{"type":288},{"type":71,"attrs":853},{"color":73},{"type":85},{"text":507,"type":68,"marks":856},[857,858],{"type":288},{"type":71,"attrs":859},{"color":73},{"type":115,"attrs":861,"content":862},{"level":117},[863],{"text":864,"type":68,"marks":865},"Take the pain out of payroll",[866],{"type":71,"attrs":867},{"color":73},{"type":64,"content":869},[870],{"text":871,"type":68,"marks":872},"Stop making payroll such a distressing process for both you and your employees. Improve employee payroll at every level and role with Deputy’s time clock and payroll integrations.",[873],{"type":71,"attrs":874},{"color":73},{"type":64,"content":876},[877,885],{"text":878,"type":68,"marks":879},"Try Deputy for free",[880,882,884],{"type":78,"attrs":881},{"href":560,"uuid":47,"anchor":47,"target":137,"linktype":81},{"type":71,"attrs":883},{"color":73},{"type":85},{"text":507,"type":68,"marks":886},[887],{"type":71,"attrs":888},{"color":73},{"type":64,"content":890},[891,897,902,911],{"text":892,"type":68,"marks":893},"Bonus:",[894,895],{"type":257},{"type":71,"attrs":896},{"color":73},{"text":898,"type":68,"marks":899}," Struggling to keep staff? Find out more about the biggest shift worker complaints — and how to avoid them — by downloading ",[900],{"type":71,"attrs":901},{"color":73},{"text":903,"type":68,"marks":904},"The Definitive Workforce Management Toolkit",[905,908,910],{"type":78,"attrs":906},{"href":907,"uuid":47,"anchor":47,"target":47,"linktype":81},"https://info.deputy.com/amer_workforce_management_toolkit2020?utm_source=blog&utm_medium=organic&utm_campaign=cd_amer_all_all_prevent%20payroll%20mistakes_&utm_content=na&stream=all_oth&dh=bl_bl_bl",{"type":71,"attrs":909},{"color":73},{"type":85},{"text":507,"type":68,"marks":912},[913],{"type":71,"attrs":914},{"color":73},"cms-blog-richtext","blog-post","2025-01-15 00:00",{"id":919,"title":31,"plugin":32,"imageAlt":920,"minWidth":921,"imageName":922,"imageS3Key":923,"description":37,"mobileWidth":924,"desktopWidth":924,"assetSelector":39,"imagePublicUrl":925,"imageOriginalUrl":926,"sourceImageWidth":927,"sourceImageHeight":928},1197727,"A green piggy bank standing on a payroll calculator",1200,"5-ways-to-prevent-payroll-mistakes-thumbnail.jpeg","f/64010/600x342/601e861831/5-ways-to-prevent-payroll-mistakes-thumbnail.jpeg","600","https://s3.amazonaws.com/a.storyblok.com/f/64010/600x342/601e861831/5-ways-to-prevent-payroll-mistakes-thumbnail.jpeg","//a.storyblok.com/f/64010/600x342/601e861831/5-ways-to-prevent-payroll-mistakes-thumbnail.jpeg",600,342,[],[],[],[933,1663,1949],{"name":934,"created_at":935,"published_at":936,"updated_at":937,"id":938,"uuid":939,"content":940,"slug":1611,"full_slug":1648,"sort_by_date":47,"position":1649,"tag_list":1650,"is_startpage":50,"parent_id":1651,"meta_data":47,"group_id":1652,"first_published_at":1653,"release_id":47,"lang":54,"path":47,"alternates":1654,"default_full_slug":47,"translated_slugs":47,"_stopResolving":56},"How to Do Payroll for Your Small Business","2020-06-24T05:25:52.960Z","2022-11-18T00:39:10.466Z","2022-11-18T00:39:10.507Z",14083556,"87af4eea-8d9a-4232-ad50-ee6c3a2a5657",{"seo":941,"_uid":946,"author":947,"content":970,"headline":944,"component":916,"post_date":1608,"thumbnail":1609,"types_tag":1616,"features_tag":1644,"industries_tag":1645,"related_articles":1646,"ways_of_working_tag":1647},{"title":12,"plugin":13,"seoTitle":942,"description":15,"seoKeywords":943,"seoTitleInput":944,"seoDescription":945},"How to Manage Payroll for a Small Business: The Ultimate Guide - Deputy UK","how to manage payroll for a small business","How to Manage Payroll for a Small Business: The Ultimate Guide","Take the headache out of proper payroll management for small businesses. Learn step-by-step how to manage payroll for a small business here.","61d6b23a-734a-404c-bd48-3e89966d93f6",{"name":948,"created_at":949,"published_at":23,"updated_at":950,"id":951,"uuid":952,"content":953,"slug":963,"full_slug":964,"sort_by_date":47,"position":965,"tag_list":966,"is_startpage":50,"parent_id":51,"meta_data":47,"group_id":967,"first_published_at":968,"release_id":47,"lang":54,"path":47,"alternates":969,"default_full_slug":47,"translated_slugs":47,"_stopResolving":56},"Katie Sawyer","2020-05-18T05:17:25.789Z","2020-10-21T22:12:21.372Z",11639534,"fe48477f-16ae-4f93-9548-994338925111",{"_uid":954,"name":948,"image":955,"component":43,"description":962},"69cafa51-a172-416a-97ad-46b3f812db04",{"id":956,"title":31,"plugin":32,"imageAlt":39,"minWidth":34,"imageName":957,"imageS3Key":958,"description":37,"mobileWidth":38,"desktopWidth":38,"assetSelector":39,"imagePublicUrl":959,"imageOriginalUrl":960,"sourceImageWidth":961,"sourceImageHeight":961},1127039,"katie-headshot.jpeg","f/64010/200x200/b04b01a5b2/katie-headshot.jpeg","https://s3.amazonaws.com/a.storyblok.com/f/64010/200x200/b04b01a5b2/katie-headshot.jpeg","//a.storyblok.com/f/64010/200x200/b04b01a5b2/katie-headshot.jpeg",200,"Katie is the Director of Content Marketing at Deputy. She's happiest when she can help people do more of what they love. She likes telling stories, meeting new people, and being a word nerd.","katie-sawyer","_content_types/authors/katie-sawyer",-380,[],"ad246271-b664-4bef-b1f9-94778e53c6c6","2020-06-22T07:52:08.320Z",[],[971],{"_uid":972,"content":973,"component":915},"f66e622c-ab24-4b9e-939f-c39de57ab8a4",{"type":61,"content":974},[975,979,983,987,992,996,1000,1032,1037,1041,1045,1051,1055,1059,1063,1067,1072,1076,1081,1085,1089,1121,1133,1138,1142,1146,1199,1204,1208,1246,1250,1254,1258,1262,1266,1270,1274,1279,1283,1287,1297,1301,1307,1311,1315,1327,1332,1336,1340,1344,1349,1353,1357,1369,1374,1378,1383,1387,1392,1396,1401,1405,1410,1414,1419,1423,1428,1432,1437,1441,1446,1450,1462,1467,1471,1475,1480,1484,1488,1493,1497,1502,1506,1510,1514,1519,1523,1527,1532,1536,1540,1545,1549,1553,1557,1562,1566,1570,1574,1579,1583,1587,1592,1596],{"type":64,"content":976},[977],{"text":978,"type":68},"Calculating payroll accurately is essential to running a sustainable small business. But you also have to be aware of labor laws and federal and state tax requirements (before you hire your first employee).",{"type":64,"content":980},[981],{"text":982,"type":68},"It can be complex managing payroll processes because you have to factor in different calculations and deductions. But with the right guidance, advice, and tools, payroll management becomes easier.",{"type":64,"content":984},[985],{"text":986,"type":68},"Payroll's purpose is to streamline payroll and the calculation of taxes and deductions. So here’s a guide to help you do just that. Continue reading to learn what it takes to build an efficient payroll management system.",{"type":115,"attrs":988,"content":989},{"level":117},[990],{"text":991,"type":68},"The benefit of managing payroll for your small business",{"type":64,"content":993},[994],{"text":995,"type":68},"If you don't manage your payroll properly, it could lead to issues with the IRS. So to reduce the odds of being audited and owing money to the government, you need a way to manage payroll efficiently.",{"type":64,"content":997},[998],{"text":999,"type":68},"In doing so, you can yield the following results:",{"type":168,"content":1001},[1002,1012,1022],{"type":171,"content":1003},[1004],{"type":64,"content":1005},[1006,1010],{"text":1007,"type":68,"marks":1008},"Reduced costly errors:",[1009],{"type":257},{"text":1011,"type":68}," Something as simple as a missed tax filing can cost you hundreds in penalties. Having an efficient payroll system prevents mistakes that can hurt your bottom line.   ",{"type":171,"content":1013},[1014],{"type":64,"content":1015},[1016,1020],{"text":1017,"type":68,"marks":1018},"Organized financial documents: ",[1019],{"type":257},{"text":1021,"type":68},"This is critical, especially when the IRS requests specific documents from you. Or when you need to address miscalculations in payments to an employee. Having everything organized reduces the stress during these moments. ",{"type":171,"content":1023},[1024],{"type":64,"content":1025},[1026,1030],{"text":1027,"type":68,"marks":1028},"More time to run the business: ",[1029],{"type":257},{"text":1031,"type":68},"Managing finances is one of your roles as a supervisor or manager. But it shouldn't eat up the majority of your time. With organized payroll management, you can spend less time bookkeeping and more time running the business.",{"type":115,"attrs":1033,"content":1034},{"level":117},[1035],{"text":1036,"type":68},"What you need to do before you start running payroll",{"type":64,"content":1038},[1039],{"text":1040,"type":68},"There are several business decisions to make before calculating your employees' payroll.",{"type":64,"content":1042},[1043],{"text":1044,"type":68},"Here are a few steps to make the decision process easier.",{"type":115,"attrs":1046,"content":1048},{"level":1047},3,[1049],{"text":1050,"type":68},"Step 1: Classify your employees and independent contractors",{"type":64,"content":1052},[1053],{"text":1054,"type":68},"How you classify workers determines how you pay social security, Medicare, and unemployment taxes. ",{"type":64,"content":1056},[1057],{"text":1058,"type":68},"Are you in charge of where, when, and how the work is done? If the answer is yes, the worker is likely an employee.",{"type":64,"content":1060},[1061],{"text":1062,"type":68},"Do you have power over the financial aspect of the work? For instance,  do you reimburse expenses? Do you make available work-related devices, like laptops? If yes, then the worker is possibly an employee.",{"type":64,"content":1064},[1065],{"text":1066,"type":68},"Is your relationship with the worker ongoing, or is the worker employed with you for a defined project without anticipating continued employment? Do you provide employee benefits, like health insurance, to the worker? If you provide benefits and the relationship is ongoing, the worker is likely an employee.",{"type":115,"attrs":1068,"content":1069},{"level":1047},[1070],{"text":1071,"type":68},"Step 2: Determine the length of each pay period",{"type":64,"content":1073},[1074],{"text":1075,"type":68},"When deciding on pay periods for your employees, remember that the fewer pay periods you offer, the less complicated your payroll will be. However, you should contact your State Department of Labor because some regulate employee pay schedules.",{"type":115,"attrs":1077,"content":1078},{"level":1047},[1079],{"text":1080,"type":68},"Step 3: Identify your payment methods",{"type":64,"content":1082},[1083],{"text":1084,"type":68},"The payment method you use will depend on the type of industry your small business operates in. How you choose to pay your employees also depends on the number of employees, your accounting method, and your available technology.",{"type":64,"content":1086},[1087],{"text":1088,"type":68},"Here are some of the most frequently used payment methods:",{"type":168,"content":1090},[1091,1101,1111],{"type":171,"content":1092},[1093],{"type":64,"content":1094},[1095,1099],{"text":1096,"type":68,"marks":1097},"Check: ",[1098],{"type":257},{"text":1100,"type":68},"Checks are cost-effective for small businesses because they don't cost much and can be traced.",{"type":171,"content":1102},[1103],{"type":64,"content":1104},[1105,1109],{"text":1106,"type":68,"marks":1107},"Cash:",[1108],{"type":257},{"text":1110,"type":68}," Small businesses can pay cash to contractors and temporary workers who handle odd jobs in cash.",{"type":171,"content":1112},[1113],{"type":64,"content":1114},[1115,1119],{"text":1116,"type":68,"marks":1117},"Pay cards:",[1118],{"type":257},{"text":1120,"type":68}," These cards function like debit cards, and your employees can use them in ATMs.",{"type":168,"content":1122},[1123],{"type":171,"content":1124},[1125],{"type":64,"content":1126},[1127,1131],{"text":1128,"type":68,"marks":1129},"Direct deposit: ",[1130],{"type":257},{"text":1132,"type":68},"This is a popular way to pay small business employees because it allows direct payment into bank accounts on a specific date. Direct deposits provide an efficient method of processing payment. It also gives employees the added reassurance that their pay will be available on a scheduled date.",{"type":115,"attrs":1134,"content":1135},{"level":1047},[1136],{"text":1137,"type":68},"Step 4: Find a tool for employee time tracking",{"type":64,"content":1139},[1140],{"text":1141,"type":68},"Tracking the hours worked by your employees is essential to your payroll system. Inaccurately tracking hours could result in either loss of profit or reduced employee confidence. An efficient time tracking system enables you to schedule working hours, record hours worked, and avoid pay-related issues.",{"type":64,"content":1143},[1144],{"text":1145,"type":68},"The ideal time tracking system will have features such as:",{"type":168,"content":1147},[1148,1159,1169,1179,1189],{"type":171,"content":1149},[1150],{"type":64,"content":1151},[1152],{"text":1153,"type":68,"marks":1154},"Auto-scheduling",[1155],{"type":78,"attrs":1156},{"href":1157,"uuid":47,"anchor":47,"target":1158,"linktype":81},"https://www.deputy.com/features/auto-scheduling","_blank",{"type":171,"content":1160},[1161],{"type":64,"content":1162},[1163],{"text":1164,"type":68,"marks":1165},"Time clock and attendance",[1166],{"type":78,"attrs":1167},{"href":1168,"uuid":47,"anchor":47,"target":1158,"linktype":81},"https://www.deputy.com/features/time-and-attendance",{"type":171,"content":1170},[1171],{"type":64,"content":1172},[1173],{"text":1174,"type":68,"marks":1175},"Tasking",[1176],{"type":78,"attrs":1177},{"href":1178,"uuid":47,"anchor":47,"target":1158,"linktype":81},"https://www.deputy.com/features/tasking",{"type":171,"content":1180},[1181],{"type":64,"content":1182},[1183],{"text":1184,"type":68,"marks":1185},"Workplace communication",[1186],{"type":78,"attrs":1187},{"href":1188,"uuid":47,"anchor":47,"target":1158,"linktype":81},"https://www.deputy.com/features/collaboration",{"type":171,"content":1190},[1191],{"type":64,"content":1192},[1193],{"text":1194,"type":68,"marks":1195},"On-site clock-in",[1196],{"type":78,"attrs":1197},{"href":1198,"uuid":47,"anchor":47,"target":1158,"linktype":81},"https://www.deputy.com/features/employee-time-clock",{"type":115,"attrs":1200,"content":1201},{"level":1047},[1202],{"text":1203,"type":68},"Step 5: Calculate payroll-related taxes",{"type":64,"content":1205},[1206],{"text":1207,"type":68},"It's your responsibility to deduct the correct amount and type of taxes from your employees' pay. You must also pay the taxes to the relevant state or federal agencies. There are many different types of taxes that small businesses are liable to pay, including:",{"type":168,"content":1209},[1210,1216,1222,1228,1234,1240],{"type":171,"content":1211},[1212],{"type":64,"content":1213},[1214],{"text":1215,"type":68},"Federal tax",{"type":171,"content":1217},[1218],{"type":64,"content":1219},[1220],{"text":1221,"type":68},"Local and state taxes",{"type":171,"content":1223},[1224],{"type":64,"content":1225},[1226],{"text":1227,"type":68},"Medicare and social security tax",{"type":171,"content":1229},[1230],{"type":64,"content":1231},[1232],{"text":1233,"type":68},"State unemployment tax",{"type":171,"content":1235},[1236],{"type":64,"content":1237},[1238],{"text":1239,"type":68},"Worker compensation insurance",{"type":171,"content":1241},[1242],{"type":64,"content":1243},[1244],{"text":1245,"type":68},"Tax forms",{"type":64,"content":1247},[1248],{"text":1249,"type":68},"It's a legal requirement for small businesses to file tax forms on time. Your tax form filing dates could be monthly, quarterly, or yearly, depending on the size of your business.",{"type":64,"content":1251},[1252],{"text":1253,"type":68},"The following are tax forms that you might be required to file:",{"type":64,"content":1255},[1256],{"text":1257,"type":68},"Form 1099 Form 941– employer's quarterly federal tax return.",{"type":64,"content":1259},[1260],{"text":1261,"type":68},"Form 944 – employer's annual federal tax return.",{"type":64,"content":1263},[1264],{"text":1265,"type":68},"Form 940 – employer's annual federal unemployment tax return.",{"type":64,"content":1267},[1268],{"text":1269,"type":68},"Overtime pay — By law, employees who work more than 40 hours per week are entitled to overtime pay",{"type":64,"content":1271},[1272],{"text":1273,"type":68},"The Fair Labor Standards Act requires you to pay hourly employees who work more than 40 hours per week, a minimum of 1.5 times their regular pay, for every extra hour worked. Different states have unique stipulations for overtime pay. For example, California requires employers to pay their employees daily when they work more than eight hours.",{"type":115,"attrs":1275,"content":1276},{"level":1047},[1277],{"text":1278,"type":68},"Step 6: Configure your payroll administration",{"type":64,"content":1280},[1281],{"text":1282,"type":68},"There are various ways to manage your payroll. What you choose depends on the size of your small business, whether you want to do payroll yourself, and the amount of money you want to invest in this process.",{"type":64,"content":1284},[1285],{"text":1286,"type":68},"When considering how to administer your payroll, try to make it easy to set up and manage. Also, consult the IRS to familiarize yourself with all the requirements for collecting and filing taxes. Keep in mind the importance of payroll legal compliance, staff satisfaction, and business profitability when selecting the method to administer your payroll.",{"type":1288,"attrs":1289},"blok",{"id":1290,"body":1291},"a6ef3e55-2d0d-414e-ac79-341efbcd08d1",[1292],{"_uid":1293,"component":1294,"form_title":1295,"embed_form_id":1296,"spacer_bottom":39,"spacer_bottom_mobile":39},"i-3e30be6b-76b9-44f0-b99c-29a20d066413","cms-marketo-form","Subscribe for more news, tips, and inspiration from Deputy","1261",{"type":64,"content":1298},[1299],{"text":1300,"type":68},"Below are three common ways used to administer small business payroll:",{"type":115,"attrs":1302,"content":1304},{"level":1303},4,[1305],{"text":1306,"type":68},"1. Manual process",{"type":64,"content":1308},[1309],{"text":1310,"type":68},"If you only have one or two employees, you can choose to do your small business payroll manually. Manual payroll consists of using a spreadsheet, like Excel. This spreadsheet will track your employees' hours, calculate taxes, and process pay. Manual payroll processing is suitable for a small business owner who is confident using spreadsheets and knowledgeable about tax issues.",{"type":64,"content":1312},[1313],{"text":1314,"type":68},"One benefit of using manual payroll processes is that it’s free. And it provides the small business owner complete control of payroll.",{"type":64,"content":1316},[1317,1319,1325],{"text":1318,"type":68},"The disadvantage of manually administering your payroll is it takes a lot of time and there is a high likelihood of making mistakes. ",{"text":1320,"type":68,"marks":1321},"Errors in payroll",[1322],{"type":78,"attrs":1323},{"href":1324,"uuid":47,"anchor":47,"target":1158,"linktype":81},"https://www.deputy.com/blog/tips-solve-payroll-problems-and-reduce-errors",{"text":1326,"type":68}," can be very costly as you may be fined for filing inaccurate tax information.",{"type":115,"attrs":1328,"content":1329},{"level":1303},[1330],{"text":1331,"type":68},"2. Accountant",{"type":64,"content":1333},[1334],{"text":1335,"type":68},"You could opt to hire a professional to administer your small business payroll. Accountants are available for hire on a part-time, full-time, or contract basis. Small businesses with a large number of employees may benefit from the services of a professional accountant.",{"type":64,"content":1337},[1338],{"text":1339,"type":68},"An advantage of using an accountant to administer your payroll is that you can focus on growing your business while this complicated function is outsourced to a professional. Additionally, accountants are aware of various tax laws and filing requirements, so it is less likely that you will make mistakes in relation to your tax.",{"type":64,"content":1341},[1342],{"text":1343,"type":68},"A downside to using an accountant for your small business payroll is that it can be expensive. Reputable accountants aren't cheap, so this option may not be the best if you are trying to limit your outgoings. In addition, using an accountant means that you do not retain full control of your business finances.",{"type":115,"attrs":1345,"content":1346},{"level":1303},[1347],{"text":1348,"type":68},"3. Software",{"type":64,"content":1350},[1351],{"text":1352,"type":68},"Payroll software automates and simplifies payroll processes. Just enter your employees' information, pay frequency, pay period and the number of hours worked. The payroll software will then automatically work out tax deductions for your employees. Due to its simplicity and cost, this type of payroll administration is becoming increasingly popular.",{"type":64,"content":1354},[1355],{"text":1356,"type":68},"Selecting the right payroll software can reduce headaches associated with payroll. As the software is regularly updated with tax information, it's easy to deduct the right amount from your employees' pay, every time.",{"type":64,"content":1358},[1359,1361,1367],{"text":1360,"type":68},"Good payroll software has the functionality to integrate with your ",{"text":1362,"type":68,"marks":1363},"staff scheduling solution",[1364],{"type":78,"attrs":1365},{"href":1366,"uuid":47,"anchor":47,"target":1158,"linktype":81},"https://www.deputy.com/features/scheduling-software",{"text":1368,"type":68},". Using software to administer your payroll is cost-effective, especially in comparison to using an accountant. One disadvantage of payroll software is that it could be a challenge to get the hang of using it. However, most software providers offer support to help you set up and manage the system.",{"type":115,"attrs":1370,"content":1371},{"level":117},[1372],{"text":1373,"type":68},"Step-by-step how to run payroll for your small business",{"type":64,"content":1375},[1376],{"text":1377,"type":68},"Now that you know what to consider for your small business payroll, here are the steps to take to add a new employee to your payroll:",{"type":115,"attrs":1379,"content":1380},{"level":1047},[1381],{"text":1382,"type":68},"Step 1: Obtain your employer identification number (EIN)",{"type":64,"content":1384},[1385],{"text":1386,"type":68},"Getting an EIN is the first step before you hire employees. You obtain this number from the IRS. Use your EIN to report your employees' employment information and taxes to state and federal agencies. Some states require different numbers for tax purposes. You should check with your state or locality to determine their requirements.",{"type":115,"attrs":1388,"content":1389},{"level":1047},[1390],{"text":1391,"type":68},"Step 2: Request relevant identification",{"type":64,"content":1393},[1394],{"text":1395,"type":68},"Your employees should provide state or local identification, which you need to fill out the necessary forms.",{"type":115,"attrs":1397,"content":1398},{"level":1047},[1399],{"text":1400,"type":68},"Step 3: Ask workers to complete the correct forms",{"type":64,"content":1402},[1403],{"text":1404,"type":68},"You have a good idea of the differences between independent contractors and employees. You need to file W-2 forms for employees and 1099 forms for independent contractors. Your employees must also complete a W-4 form for you to deduct the correct amount of federal taxes. ",{"type":115,"attrs":1406,"content":1407},{"level":1047},[1408],{"text":1409,"type":68},"Step 4: Create a payroll schedule",{"type":64,"content":1411},[1412],{"text":1413,"type":68},"If your state doesn't have a mandatory payment period, you need to decide on a payroll schedule of weekly, bi-weekly, semi-monthly, or monthly.",{"type":115,"attrs":1415,"content":1416},{"level":1047},[1417],{"text":1418,"type":68},"Step 5: Communicate payment and compensation terms",{"type":64,"content":1420},[1421],{"text":1422,"type":68},"It's ideal to communicate the terms of your employees' compensation, which include time tracking, overtime, leave, and deductions. Set the terms clearly so there's no confusion about how pay is calculated, the tax owed, and other aspects that affect the amount of money your employees take home.",{"type":115,"attrs":1424,"content":1425},{"level":1047},[1426],{"text":1427,"type":68},"Step 6: Run payroll",{"type":64,"content":1429},[1430],{"text":1431,"type":68},"After you gather relevant employee information and set up your payroll software, you're ready to run your payroll and pay your staff.",{"type":115,"attrs":1433,"content":1434},{"level":1047},[1435],{"text":1436,"type":68},"Step 7: Update records",{"type":64,"content":1438},[1439],{"text":1440,"type":68},"It's critical to maintain accurate payroll-related information for every employee, such as tax deductions and social security numbers. You're required by law to keep your employees' payroll records for up to three years after they leave your employment.",{"type":115,"attrs":1442,"content":1443},{"level":1047},[1444],{"text":1445,"type":68},"Step 8: Report payroll taxes",{"type":64,"content":1447},[1448],{"text":1449,"type":68},"The law requires you to report all of your payroll taxes to the IRS and other appropriate authorities. Check with your State Department of Labor for local filing dates.",{"type":64,"content":1451},[1452,1454,1460],{"text":1453,"type":68},"Using software to manage your small business payroll is an efficient and cost-effective solution. Your payroll system is only as accurate as the information you put into it. So integrating your payroll software with an ",{"text":1455,"type":68,"marks":1456},"employee scheduling tool",[1457],{"type":78,"attrs":1458},{"href":1459,"uuid":47,"anchor":47,"target":1158,"linktype":81},"https://www.deputy.com/integrations",{"text":1461,"type":68}," is a good idea. This way, you pay your employees for only the hours they work, without having to manually enter their hours.",{"type":115,"attrs":1463,"content":1464},{"level":117},[1465],{"text":1466,"type":68},"How to handle payroll taxes",{"type":64,"content":1468},[1469],{"text":1470,"type":68},"As a small business, it's your responsibility to ensure payroll taxes are taken care of. You can do this yourself, hire an accountant, or outsource it to a bookkeeping firm. What makes this process tedious is that there are multiple taxes employers must manage. ",{"type":64,"content":1472},[1473],{"text":1474,"type":68},"You're required to withhold, deposit, and report from each employees' gross pay. Let's take a closer look.",{"type":115,"attrs":1476,"content":1477},{"level":1047},[1478],{"text":1479,"type":68},"Federal income tax",{"type":64,"content":1481},[1482],{"text":1483,"type":68},"All employee wages, and other forms of payment made to an employee, are subject to federal income taxes. This includes tips received at restaurants, commissions earned through sales, bonuses paid, and bonuses. ",{"type":64,"content":1485},[1486],{"text":1487,"type":68},"How much you withhold in federal income tax depends on factors like the employees' salary and personal allowances they claim on Form W-4. The only time an employer doesn't withhold federal taxes is when they're tax-exempt. ",{"type":115,"attrs":1489,"content":1490},{"level":1047},[1491],{"text":1492,"type":68},"Social Security & Medicare",{"type":64,"content":1494},[1495],{"text":1496,"type":68},"Employers are responsible for paying Social Security and Medicare taxes on behalf of their workers. These two taxes are combined together and added to the total wage before being distributed among the government and the worker.",{"type":115,"attrs":1498,"content":1499},{"level":117},[1500],{"text":1501,"type":68},"How to calculate income tax withholdings",{"type":64,"content":1503},[1504],{"text":1505,"type":68},"Determining how much income tax to withhold from employees' checks isn't difficult when you have the proper documents. You'll need to gather information from W-4 forms, analyze allowances withheld, and use that to calculate what to pay to the IRS. ",{"type":64,"content":1507},[1508],{"text":1509,"type":68},"There's an IRS withholding table available to help with the calculation. ",{"type":64,"content":1511},[1512],{"text":1513,"type":68},"Meanwhile, use the following steps to calculate withholdings for employee income tax. ",{"type":115,"attrs":1515,"content":1516},{"level":1047},[1517],{"text":1518,"type":68},"1. Collect relevant documents",{"type":64,"content":1520},[1521],{"text":1522,"type":68},"To accurately calculate how much income tax to withhold, you need access to the right documents. This includes W-4 forms for each of your employees, along with the IRS worksheet with the withholding tax tables. ",{"type":64,"content":1524},[1525],{"text":1526,"type":68},"Next, look at their filing status, additional income, number of dependents, and other amounts the employee requested to be withheld. ",{"type":115,"attrs":1528,"content":1529},{"level":1047},[1530],{"text":1531,"type":68},"2. Gather information from payroll",{"type":64,"content":1533},[1534],{"text":1535,"type":68},"Review payroll period details to determine the frequency of payments. Are they weekly, bi-weekly, monthly? How much does the employee receive per pay period? ",{"type":64,"content":1537},[1538],{"text":1539,"type":68},"You'll need this information to complete the calculations in the next step. ",{"type":115,"attrs":1541,"content":1542},{"level":1047},[1543],{"text":1544,"type":68},"3. Select how you'll calculate income taxes",{"type":64,"content":1546},[1547],{"text":1548,"type":68},"There are two methods you can use to calculate withholding tax. ",{"type":64,"content":1550},[1551],{"text":1552,"type":68},"The first is the percentage method. It's more complex, but it comes with instructions on the IRS Publication 15-T. You'll find instructions for both manual and automated payroll systems. It provides step-by-step guidance for calculating withholding tax based on employee wages and tax credits.",{"type":64,"content":1554},[1555],{"text":1556,"type":68},"Alternatively, you can use the wage bracket method, which is easier for most employers. Review the IRS income tax withholding tables to determine your employee's wage range. Then use that to identify how much to withhold. You can find the bales on the IRS Publication 150-T form as well.",{"type":115,"attrs":1558,"content":1559},{"level":117},[1560],{"text":1561,"type":68},"Maintain payroll records",{"type":64,"content":1563},[1564],{"text":1565,"type":68},"The FLSA requires all covered employers to maintain certain types of records regarding wages and hours worked by its employees. The law also sets forth specific timeframes within which these records must be kept. Employers who fail to meet any of these deadlines may face penalties per violation.",{"type":64,"content":1567},[1568],{"text":1569,"type":68},"In addition to keeping records related to wages and hours worked, employers must retain other documents such as pay stubs, W2 forms, and tax returns. You must also document employee information, such as their name, social security number, total hours worked, pay periods, and hourly pay rates. ",{"type":64,"content":1571},[1572],{"text":1573,"type":68},"Note that state law requirements may differ from federal record-keeping guidelines. This may be the case with the length of time you have to keep the record and the scope of the records you must maintain. ",{"type":115,"attrs":1575,"content":1576},{"level":117},[1577],{"text":1578,"type":68},"Reconcile payroll",{"type":64,"content":1580},[1581],{"text":1582,"type":68},"When you reconcile payroll, you compare your payroll register against the amounts you plan to pay them. This ensures everything adds up properly. If there are discrepancies between the two lists, then you'll want to fix them immediately so they won't affect future calculations.",{"type":64,"content":1584},[1585],{"text":1586,"type":68},"You can either manually check off items from one list to another or automate this process using workforce management software. You'll need to perform payroll reconciliation frequently, including every pay period, or quarterly using Form 941, and annually using Form W-2.  ",{"type":115,"attrs":1588,"content":1589},{"level":117},[1590],{"text":1591,"type":68},"Create a seamless payroll system",{"type":64,"content":1593},[1594],{"text":1595,"type":68},"Maintaining payroll documents and calculating tax withholding is only as difficult as your payroll system. If you're still using paper trails and manual worksheets, then it's time for an update. ",{"type":64,"content":1597},[1598,1600,1606],{"text":1599,"type":68},"Looking to make scheduling and payroll seamless? Sign up for a ",{"text":1601,"type":68,"marks":1602},"free trial of  Deputy",[1603],{"type":78,"attrs":1604},{"href":1605,"uuid":47,"anchor":47,"target":1158,"linktype":81},"https://www.deputy.com/free-trial",{"text":1607,"type":68}," today.","2020-10-29 00:00",{"id":1610,"title":31,"plugin":32,"imageAlt":1611,"minWidth":921,"imageName":1612,"imageS3Key":1613,"description":37,"mobileWidth":924,"desktopWidth":924,"assetSelector":39,"imagePublicUrl":1614,"imageOriginalUrl":1615,"sourceImageWidth":927,"sourceImageHeight":928},1197589,"how-to-do-payroll-for-your-small-business","how-to-do-payroll-for-your-small-business-thumbnail.png","f/64010/600x342/a9c829f0d6/how-to-do-payroll-for-your-small-business-thumbnail.png","https://s3.amazonaws.com/a.storyblok.com/f/64010/600x342/a9c829f0d6/how-to-do-payroll-for-your-small-business-thumbnail.png","//a.storyblok.com/f/64010/600x342/a9c829f0d6/how-to-do-payroll-for-your-small-business-thumbnail.png",[1617],{"name":1618,"created_at":1619,"published_at":1620,"updated_at":1621,"id":1622,"uuid":1623,"content":1624,"slug":1636,"full_slug":1637,"sort_by_date":47,"position":1638,"tag_list":1639,"is_startpage":50,"parent_id":1640,"meta_data":47,"group_id":1641,"first_published_at":1642,"release_id":47,"lang":54,"path":47,"alternates":1643,"default_full_slug":47,"translated_slugs":47,"_stopResolving":56},"Article","2020-05-27T00:12:38.525Z","2022-04-21T00:47:46.561Z","2022-04-21T00:47:46.584Z",12174506,"eebc545a-310f-42c0-a488-2fa93c9e0756",{"_uid":1625,"icon":1626,"link":1630,"name":1633,"subline":1634,"headline":1633,"component":1635},"2748a594-cc6f-4c66-8d86-f4696737e8d7",{"_uid":1627,"title":31,"imgSrc":39,"plugin":32,"imageAlt":39,"minWidth":1628,"imageName":39,"imageS3Key":39,"description":37,"mobileWidth":1629,"desktopWidth":1629,"assetSelector":39,"imagePublicUrl":39,"sourceImageWidth":39,"sourceImageHeight":39},"4b487a44-082b-4acd-97b6-900e66b62b19",36,"18",{"id":39,"url":39,"anchor":39,"linktype":1631,"fieldtype":1632,"cached_url":39},"story","multilink","Articles","Learn everything you need to know about streamlining business growth, staff support, and more","tags","article","_content_types/tags/types/article",-30,[],12008165,"7f931f16-1cd1-42a9-a9fd-6f5a170cd1e7","2020-07-11T12:44:21.449Z",[],[],[],[],[],"gb/blog/how-to-do-payroll-for-your-small-business",3570,[],11229371,"e79a6389-af45-4412-9916-81045e14851d","2018-11-06T00:00:00.000Z",[1655,1659],{"id":1656,"name":934,"slug":1611,"published":56,"full_slug":1657,"is_folder":50,"parent_id":1658},13971082,"us/blog/how-to-do-payroll-for-your-small-business",11229372,{"id":1660,"name":934,"slug":1611,"published":56,"full_slug":1661,"is_folder":50,"parent_id":1662},14083557,"au/blog/how-to-do-payroll-for-your-small-business",11114066,{"name":1664,"created_at":1665,"published_at":1666,"updated_at":1667,"id":1668,"uuid":1669,"content":1670,"slug":1901,"full_slug":1937,"sort_by_date":47,"position":1938,"tag_list":1939,"is_startpage":50,"parent_id":1651,"meta_data":47,"group_id":1940,"first_published_at":1941,"release_id":47,"lang":54,"path":47,"alternates":1942,"default_full_slug":47,"translated_slugs":47,"_stopResolving":56},"Top Choice Accounting And Payroll Software For Small Businesses","2020-06-24T02:48:01.907Z","2022-11-18T00:34:34.168Z","2022-11-18T00:34:34.201Z",14078719,"4882b94b-18fa-4aff-8b83-67b213b453a1",{"seo":1671,"_uid":1675,"author":1676,"content":1701,"headline":1664,"component":916,"post_date":1898,"thumbnail":1899,"types_tag":1906,"features_tag":1913,"industries_tag":1934,"related_articles":1935,"ways_of_working_tag":1936},{"title":12,"plugin":13,"seoTitle":1672,"description":15,"seoKeywords":16,"seoTitleInput":1673,"seoDescription":1674},"Choice Accounting & Payroll For Small Businesses - Deputy UK","Choice Accounting & Payroll For Small Businesses","Learn more about Choice Accounting and Payroll Software for small businesses. For weekly news and industry updates for business and HR look no further!","8e99ebd2-4786-4c30-9912-859b9d3cb14e",{"name":1677,"created_at":1678,"published_at":1679,"updated_at":1680,"id":1681,"uuid":1682,"content":1683,"slug":1694,"full_slug":1695,"sort_by_date":47,"position":1696,"tag_list":1697,"is_startpage":50,"parent_id":51,"meta_data":47,"group_id":1698,"first_published_at":1699,"release_id":47,"lang":54,"path":47,"alternates":1700,"default_full_slug":47,"translated_slugs":47,"_stopResolving":56},"Caity Wynn","2020-05-18T05:16:41.338Z","2024-07-19T02:49:30.115Z","2024-07-19T02:49:30.139Z",11639523,"29ce4ec9-fedc-434f-a69a-dba424821ddc",{"_uid":1684,"name":1677,"image":1685,"component":43,"description":1693},"6a1c5ec2-da9c-461f-b46e-2c489f2326a1",{"id":1686,"title":31,"plugin":32,"imageAlt":1687,"minWidth":34,"imageName":1688,"imageS3Key":1689,"description":37,"mobileWidth":38,"desktopWidth":38,"assetSelector":39,"imagePublicUrl":1690,"imageOriginalUrl":1691,"sourceImageWidth":1692,"sourceImageHeight":1692},1127028,"Caitlin Wynn Profile","caitlin-wynn-square.png","f/64010/800x800/88dd381f4f/caitlin-wynn-square.png","https://s3.amazonaws.com/a.storyblok.com/f/64010/800x800/88dd381f4f/caitlin-wynn-square.png","//a.storyblok.com/f/64010/800x800/88dd381f4f/caitlin-wynn-square.png",800,"Caity is a Product Marketing Manager at Deputy, and is always excited to share what is new and upcoming from the Deputy product. She loves hearing new ideas and feedback, and is always eager to jump on a call to learn more about our customers, and their business. ","caity-wynn","_content_types/authors/caity-wynn",-270,[],"2a30e407-f830-4be9-9b99-971b0d75cadb","2020-06-22T07:52:12.012Z",[],[1702],{"_uid":1703,"content":1704,"component":915},"d2ce8eb4-3ae9-4966-869d-d7d14e5bebd3",{"type":61,"content":1705},[1706,1711,1736,1740,1742,1747,1751,1833,1839,1843,1887,1888,1894],{"type":115,"attrs":1707,"content":1708},{"level":1047},[1709],{"text":1710,"type":68},"Best accounting and payroll software for small businesses",{"type":64,"content":1712},[1713,1715,1721,1723,1728,1730],{"text":1714,"type":68},"Here at ",{"text":1716,"type":68,"marks":1717},"Deputy",[1718],{"type":78,"attrs":1719},{"href":1720,"uuid":47,"anchor":47,"target":47,"linktype":81},"https://www.deputy.com",{"text":1722,"type":68},", we strive for the best. Over the years we have partnered with some of the ",{"text":1724,"type":68,"marks":1725},"top payroll integrations",[1726],{"type":78,"attrs":1727},{"href":1459,"uuid":47,"anchor":47,"target":47,"linktype":81},{"text":1729,"type":68}," out there. Online payroll software makes it easy to calculate wages, pay employees via direct deposit, and ",{"text":1731,"type":68,"marks":1732},"file taxes.",[1733],{"type":78,"attrs":1734},{"href":1735,"uuid":47,"anchor":47,"target":47,"linktype":81},"https://www.deputy.com/blog/8-tips-to-get-your-small-business-ready-for-tax-season",{"type":64,"content":1737},[1738],{"text":1739,"type":68},"Why do you need payroll management software? Well for one, payroll duties can create a huge burden and unwanted stress for small and large business owners. Payroll software simplifies and automates those tasks to shorten cycle times and reduce manual errors.",{"type":1741},"horizontal_rule",{"type":115,"attrs":1743,"content":1744},{"level":1047},[1745],{"text":1746,"type":68},"Choosing the best payroll software",{"type":64,"content":1748},[1749],{"text":1750,"type":68},"Cloud accounting and payroll software are changing the way businesses manage their finances. Choosing the best payroll software that best fits your business is essential. Deputy integrates with a wide range of payroll providers helping your business realize the value of a truly connected workplace. In this article, we’ll go over our top pick (in no particular order) payroll software for accounting and payroll service providers that we use here at Deputy:",{"type":168,"content":1752},[1753,1763,1773,1783,1793,1803,1813,1823],{"type":171,"content":1754},[1755],{"type":64,"content":1756},[1757],{"text":1758,"type":68,"marks":1759},"Xero",[1760],{"type":78,"attrs":1761},{"href":1762,"uuid":47,"anchor":47,"target":47,"linktype":81},"#xero",{"type":171,"content":1764},[1765],{"type":64,"content":1766},[1767],{"text":1768,"type":68,"marks":1769},"Gusto",[1770],{"type":78,"attrs":1771},{"href":1772,"uuid":47,"anchor":47,"target":47,"linktype":81},"#gusto",{"type":171,"content":1774},[1775],{"type":64,"content":1776},[1777],{"text":1778,"type":68,"marks":1779},"Square",[1780],{"type":78,"attrs":1781},{"href":1782,"uuid":47,"anchor":47,"target":47,"linktype":81},"#square",{"type":171,"content":1784},[1785],{"type":64,"content":1786},[1787],{"text":1788,"type":68,"marks":1789},"BambooHR",[1790],{"type":78,"attrs":1791},{"href":1792,"uuid":47,"anchor":47,"target":47,"linktype":81},"#bamboohr",{"type":171,"content":1794},[1795],{"type":64,"content":1796},[1797],{"text":1798,"type":68,"marks":1799},"QuickBooks",[1800],{"type":78,"attrs":1801},{"href":1802,"uuid":47,"anchor":47,"target":47,"linktype":81},"#quickbooks",{"type":171,"content":1804},[1805],{"type":64,"content":1806},[1807],{"text":1808,"type":68,"marks":1809},"Cloud Payroll",[1810],{"type":78,"attrs":1811},{"href":1812,"uuid":47,"anchor":47,"target":47,"linktype":81},"#cloudpayroll",{"type":171,"content":1814},[1815],{"type":64,"content":1816},[1817],{"text":1818,"type":68,"marks":1819},"Sage",[1820],{"type":78,"attrs":1821},{"href":1822,"uuid":47,"anchor":47,"target":47,"linktype":81},"#sage",{"type":171,"content":1824},[1825],{"type":64,"content":1826},[1827],{"text":1828,"type":68,"marks":1829},"MYOB",[1830],{"type":78,"attrs":1831},{"href":1832,"uuid":47,"anchor":47,"target":47,"linktype":81},"#mybob",{"type":64,"content":1834},[1835],{"text":1836,"type":68,"marks":1837},"Plenty of pluses",[1838],{"type":257},{"type":64,"content":1840},[1841],{"text":1842,"type":68},"In addition to saving you time and money, other benefits of cloud accounting and payroll software include:",{"type":168,"content":1844},[1845,1851,1857,1863,1869,1875,1881],{"type":171,"content":1846},[1847],{"type":64,"content":1848},[1849],{"text":1850,"type":68},"Efficiency and ease of use.",{"type":171,"content":1852},[1853],{"type":64,"content":1854},[1855],{"text":1856,"type":68},"The centralizing of the business’s financial functions.",{"type":171,"content":1858},[1859],{"type":64,"content":1860},[1861],{"text":1862,"type":68},"Being able to access the software anywhere, anytime.",{"type":171,"content":1864},[1865],{"type":64,"content":1866},[1867],{"text":1868,"type":68},"Higher accuracy and the automation of a range of tasks.",{"type":171,"content":1870},[1871],{"type":64,"content":1872},[1873],{"text":1874,"type":68},"The financial insights they provide.",{"type":171,"content":1876},[1877],{"type":64,"content":1878},[1879],{"text":1880,"type":68},"The ability to integrate with other services and applications",{"type":171,"content":1882},[1883],{"type":64,"content":1884},[1885],{"text":1886,"type":68},"Being able to invest more time in other areas of your business, like growth and development.",{"type":1741},{"type":64,"content":1889},[1890],{"text":1891,"type":68,"marks":1892},"Ideal cloud-based software options for small business",[1893],{"type":257},{"type":64,"content":1895},[1896],{"text":1897,"type":68},"\u003Cdiv id=\"xero\" style=\"margin-top: -86px; padding-top: 86px;\">\u003Cp>\u003Ca href=\"https://www.xero.com/us/partnerships/deputy/\">\u003Cstrong>Xero\u003C/strong>\u003C/a>\u003C/p>\u003Cp>Used by over one million customers, Xero’s key features include invoicing, quotes, payroll, inventory, expenses, bank reconciliation, payments and more. Xero is also supported by a mobile app. In addition to payroll management, it has strong asset management capabilities, offer approval levels, inventory tracking, and much more. There are three tiers of monthly plans (Starter, Standard, Premium), each of which offers different levels of access. Watch \u003Ca href=\"https://vimeo.com/103101944\">this video\u003C/a> to see how easy it is to use Xero on your Deputy app.\u003C/p>\u003Cblockquote>\u003Cp>\u003Ci>\u003Cspan style=\"font-weight: 400;\">“\u003C/span>\u003C/i>\u003Ca href=\"\">\u003Ci>\u003Cspan style=\"font-weight: 400;\">By utilizing Xero and Deputy, we have completely revolutionized the way we run our business,” said Christie Murdoch, owner of boutique retail store Banyan Tree and early user of the integrated offering. “We have been able to automate otherwise painful tasks including scheduling and payroll, and I have more time and attention to focus on my customers and growing my business.”\u003C/span>\u003C/i>\u003C/a>\u003C/p>\u003C/blockquote>\u003Cp> \u003C/p>\u003Chr>\u003Cdiv id=\"gusto\" style=\"margin-top: -86px; padding-top: 86px;\">\u003Cp>\u003Cstrong>\u003Ca href=\"https://gusto.com/product/integrations\">Gusto\u003C/a>\u003C/strong>\u003C/p>\u003Cp>Gusto is also a growing \u003Ca href=\"https://gusto.com/product/benefits\">benefits management platform\u003C/a>. You can purchase workers compensation insurance, set up 401K retirement plans, or create tuition savings plans directly through the program. Health benefits are available in 17 states, with more coming. They also offer more advanced HR tools, certified HR advisory services, and benefits such as HSAs, FSAs, and commuter. Learn how to integrate Gusto with your Deputy app \u003Ca href=\"http://wphelp.deputec.com/help/exporting-to-gusto/\">here\u003C/a>.\u003C/p>\u003Chr>\u003Cdiv id=\"square\" style=\"margin-top: -86px; padding-top: 86px;\">\u003Cp>\u003Cstrong>\u003Ca href=\"https://www.deputy.com/integrations/square\">Square\u003C/a>\u003C/strong>\u003C/p>\u003Cp>Best known for their payment processing system and Point of Sale, Square also offers software that covers invoicing, customer database and feedback, employee management (including employee sales and timecards) and custom apps. Pricing is based on the services used, with hardware charged at a one-off price and software as a percentage of every use or employee.\u003C/p>\u003Chr>\u003Cdiv id=\"bamboohr\" style=\"margin-top: -86px; padding-top: 86px;\">\u003Cp>\u003Ca rel=\"nofollow\" href=\"https://marketplace.bamboohr.com/listing/deputy/?utm_source=PT&utm_medium=MKP&utm_campaign=detc-TR-FreeTrialR-20180101-01&utm_content=blank&utm_term=blank\">\u003Cstrong>BambooHR\u003C/strong>\u003C/a>\u003C/p>\u003Cp>\u003Cspan style=\"font-weight: 400;\">The integration between Deputy and BambooHR allows easy staff data to sync from BambooHR into Deputy. Employee information, demographics, locations and their time-off requests, jobs, pay rates and other information can be automatically populated. It will allow you to support compliance overtime and FLSA regulations. You can \u003C/span>\u003Cspan style=\"font-weight: 400;\">\u003Ca href=\"https://help.deputy.com/en/articles/1953672-integrating-with-bamboohr\">easily export the payroll information to Deputy into Bamboo payroll\u003C/a>.\u003C/span>\u003C/p>\u003Chr>\u003Cdiv id=\"quickbooks\" style=\"margin-top: -86px; padding-top: 86px;\">\u003Cp>\u003Cstrong>\u003Ca href=\"https://apps.intuit.com/deputy\">QuickBooks\u003C/a>\u003C/strong>\u003C/p>\u003Cp>QuickBooks brings together features including invoicing, payroll, expenses, bill management, and the ability to track inventory and billable hours. Users can choose from four monthly plans (Mobile App, Simple Start, Essentials, Plus), which scale up from soles traders to small businesses with multiple users.\u003C/p>\u003Chr>\u003Cdiv id=\"cloudpayroll\" style=\"margin-top: -86px; padding-top: 86px;\">\u003Cp>\u003Ca href=\"https://www.cloudpayroll.com.au/\">\u003Cstrong>Cloud Payroll\u003C/strong>\u003C/a>\u003C/p>\u003Cp>Cloud Payroll aim to simplify managing payroll with features including HR, leave management, payroll and super. Your team can also use the Employee Kiosk mobile app for payslips, leave applications and tax summaries. Cloud Payroll’s Standard plan is the best fit for small and medium-sized businesses, with the cost calculated monthly based on the number of employees and frequency of payroll required. \u003Cspan style=\"font-weight: 400;\">Deputy timesheets collected via kiosk or smartphones can be pushed to QuickBooks in a matter of seconds. \u003C/span>\u003Ca href=\"https://www.deputy.com/integrations/qbo\">\u003Cspan style=\"font-weight: 400;\">Deputy works with QuickBooks Desktop and Online seamlessly.\u003C/span>\u003C/a>\u003C/p>\u003Chr>\u003Cdiv id=\"sage\" style=\"margin-top: -86px; padding-top: 86px;\">\u003Cp>\u003Ca href=\"https://www.workato.com/integrations/deputy+sagelive\">\u003Cstrong>Sage\u003C/strong>\u003C/a>\u003C/p>\u003Cp>\u003Ca href=\"https://www.sage.com/\">Sage\u003C/a> offers a range of cloud software including accounting, payroll, and employee management. Sage One is their small business and start-up offering, which allows users to manage invoices, expenses, and inventory, and includes free payroll for up to five employees as part of the monthly subscription fee. Sage Live, which was built on the Salesforce App Cloud, is their more comprehensive cloud accounting offering for small and mid-sized businesses of 10 to 200 employees.\u003C/p>\u003Chr>\u003Cdiv id=\"mybob\" style=\"margin-top: -86px; padding-top: 86px;\">\u003Cp>\u003Cstrong>\u003Ca href=\"https://www.myob.com/au/addons/listing/200/deputycom\">MYOB\u003C/a>\u003C/strong>\u003C/p>\u003Cp>MYOB offers a range of monthly plans for small business. The MYOB Essentials Plan (of which there are three tiers) includes GST, invoice, reporting, expenses and payroll functions. The next level plan, MYOB AccountRight (which also has three tiers), offers all that the Essentials plan does, along with inventory, timesheets, and project, supplier and job tracking. Deputy currently supports \u003Ca href=\"https://www.deputy.com/help/myob-award-interpretation\">MYOB Award Interpretation\u003C/a>, \u003Ca href=\"https://www.deputy.com/help/exporting-to-myob\">MYOB Desktop\u003C/a>, and \u003Ca href=\"https://www.deputy.com/help/exporting-to-myob-accountright-live\">MYOB AccountRightLive\u003C/a>.\u003C/p>\u003Chr>\u003Cp>\u003Cstrong>Payroll software free\u003C/strong>\u003C/p>\u003Cp>Is your business interested in free payroll software? Most major payroll software programs offer free trials. Deputy suggests trying out the above accounting and payroll software before making any decisions.\u003C/p>\u003Cp>Free is nice, but free isn’t always the best value. Make sure to compare and contrast each accounting and payroll provider to make the best decision for your small business.\u003C/p>\u003Cp>\u003Cem>Are there any actual free accounting and payroll software?\u003C/em>\u003C/p>\u003Cul>\u003Cli>Yes. \u003Ca href=\"http://www.payroll4free.com/\">Payroll4Free.com\u003C/a> offers totally free payroll software, but only if you’ve got 25 or fewer employees. If free is your main criteria, and your business is truly small, this is the free software for payroll solution that you need.\u003C/li>\u003C/ul>\u003Chr>\u003Cp>\u003Cstrong>Benefit your bottom line\u003C/strong>\u003C/p>\u003Cp>Payroll software can make your life easier. Pick the \u003Ca href=\"https://www.g2crowd.com/categories/payroll\">payroll service\u003C/a> that matches up with what your business needs.\u003C/p>\u003Cp>\u003Cb>These are just some of the cloud accounting and payroll software and apps that integrate with Deputy. \u003Ca href=\"https://www.deputy.com/features\">Learn more\u003C/a>\u003C/b>\u003Cb> about Deputy and how it can help you grow your business in 2018.\u003C/b>\u003C/p>\u003C/div>\u003C/div>\u003C/div>\u003C/div>\u003C/div>\u003C/div>\u003C/div>\u003C/div>","2017-12-21 00:00",{"id":1900,"title":31,"plugin":32,"imageAlt":1901,"minWidth":921,"imageName":1902,"imageS3Key":1903,"description":37,"mobileWidth":924,"desktopWidth":924,"assetSelector":39,"imagePublicUrl":1904,"imageOriginalUrl":1905,"sourceImageWidth":927,"sourceImageHeight":928},1197802,"top-choice-accounting-and-payroll-software-for-small-businesses","top-choice-accounting-and-payroll-software-for-small-businesses-thumbnail.jpeg","f/64010/600x342/680e9df931/top-choice-accounting-and-payroll-software-for-small-businesses-thumbnail.jpeg","https://s3.amazonaws.com/a.storyblok.com/f/64010/600x342/680e9df931/top-choice-accounting-and-payroll-software-for-small-businesses-thumbnail.jpeg","//a.storyblok.com/f/64010/600x342/680e9df931/top-choice-accounting-and-payroll-software-for-small-businesses-thumbnail.jpeg",[1907],{"name":1618,"created_at":1619,"published_at":1620,"updated_at":1621,"id":1622,"uuid":1623,"content":1908,"slug":1636,"full_slug":1637,"sort_by_date":47,"position":1638,"tag_list":1911,"is_startpage":50,"parent_id":1640,"meta_data":47,"group_id":1641,"first_published_at":1642,"release_id":47,"lang":54,"path":47,"alternates":1912,"default_full_slug":47,"translated_slugs":47,"_stopResolving":56},{"_uid":1625,"icon":1909,"link":1910,"name":1633,"subline":1634,"headline":1633,"component":1635},{"_uid":1627,"title":31,"imgSrc":39,"plugin":32,"imageAlt":39,"minWidth":1628,"imageName":39,"imageS3Key":39,"description":37,"mobileWidth":1629,"desktopWidth":1629,"assetSelector":39,"imagePublicUrl":39,"sourceImageWidth":39,"sourceImageHeight":39},{"id":39,"url":39,"anchor":39,"linktype":1631,"fieldtype":1632,"cached_url":39},[],[],[1914],{"name":1915,"created_at":1916,"published_at":1917,"updated_at":1918,"id":1919,"uuid":1920,"content":1921,"slug":16,"full_slug":1927,"sort_by_date":47,"position":1928,"tag_list":1929,"is_startpage":50,"parent_id":1930,"meta_data":47,"group_id":1931,"first_published_at":1932,"release_id":47,"lang":54,"path":47,"alternates":1933,"default_full_slug":47,"translated_slugs":47,"_stopResolving":56},"Payroll","2020-05-25T23:58:43.455Z","2022-04-21T01:13:38.649Z","2022-04-21T01:13:38.675Z",12078738,"3cbab7d8-c02d-4f0a-ad9a-85afc9cb4bd6",{"_uid":1922,"icon":1923,"link":1925,"name":1915,"subline":1926,"headline":1915,"component":1635},"43cf9cef-7add-4b16-9099-f0454619f098",{"_uid":1924,"title":31,"imgSrc":39,"plugin":32,"imageAlt":39,"minWidth":1628,"imageName":39,"imageS3Key":39,"description":37,"mobileWidth":1629,"desktopWidth":1629,"assetSelector":39,"imagePublicUrl":39,"sourceImageWidth":39,"sourceImageHeight":39},"9cc6763e-05d5-4885-8092-eeca747dae5c",{"id":39,"url":39,"linktype":81,"fieldtype":1632,"cached_url":39},"Read more about how you can optimize payroll processes, find the right tools, and provide accurate pay to your team","_content_types/tags/features/payroll",300,[],12008161,"f73d6405-f7b3-4b1d-934c-72ef109f6348","2020-07-11T12:16:48.476Z",[],[],[],[],"gb/blog/top-choice-accounting-and-payroll-software-for-small-businesses",1480,[],"1bd04ee6-70e1-47e1-a0eb-bc4e76b2aafc","2017-12-21T00:00:00.000Z",[1943,1946],{"id":1944,"name":1664,"slug":1901,"published":56,"full_slug":1945,"is_folder":50,"parent_id":1662},14078720,"au/blog/top-choice-accounting-and-payroll-software-for-small-businesses",{"id":1947,"name":1664,"slug":1901,"published":56,"full_slug":1948,"is_folder":50,"parent_id":1658},13971312,"us/blog/top-choice-accounting-and-payroll-software-for-small-businesses",{"name":1950,"created_at":1951,"published_at":1952,"updated_at":1953,"id":1954,"uuid":1955,"content":1956,"slug":2672,"full_slug":2786,"sort_by_date":47,"position":2787,"tag_list":2788,"is_startpage":50,"parent_id":1651,"meta_data":47,"group_id":2789,"first_published_at":2790,"release_id":47,"lang":54,"path":47,"alternates":2791,"default_full_slug":47,"translated_slugs":47,"_stopResolving":56},"7 Steps to Strategic Human Resource Management","2020-06-24T03:31:57.572Z","2026-09-03T00:35:31.484Z","2026-09-03T00:35:31.503Z",14079012,"5eb54f25-82c4-4512-a2dd-8821dec64f38",{"seo":1957,"_uid":1962,"AI_SEO":39,"author":1963,"content":1968,"headline":2668,"component":916,"post_date":2669,"thumbnail":2670,"types_tag":2677,"features_tag":2684,"show_resource":50,"industries_tag":2705,"related_articles":2783,"ways_of_working_tag":2784},{"title":12,"plugin":13,"seoTitle":1958,"description":15,"seoKeywords":1959,"seoTitleInput":1960,"seoDescription":1961},"7 Key Steps: Strategic Human Resource Management - Deputy UK","strategic HR for hourly teams\nstrategic human resource management process\nstrategic human resource management\nstrategic HRM\nstrategic HR management\nstrategic HR planning\nwhat is strategic human resource management\nstrategic human resource management steps\nhuman resource strategy\nHR strategic plan\nstrategic HR for hourly teams\nstrategic HR for retail and hospitality\nworkforce planning\nemployee retention strategy\npeople analytics\nHR strategy for small business","7 Key Steps: Strategic Human Resource Management","Strategic HR for hourly teams explained: the seven-step strategic human resource management process to link people decisions to your UK business goals.","160b4959-a144-4ce0-85e7-28c110dd55e8",{"name":21,"created_at":22,"published_at":23,"updated_at":24,"id":25,"uuid":26,"content":1964,"slug":45,"full_slug":46,"sort_by_date":47,"position":48,"tag_list":1966,"is_startpage":50,"parent_id":51,"meta_data":47,"group_id":52,"first_published_at":53,"release_id":47,"lang":54,"path":47,"alternates":1967,"default_full_slug":47,"translated_slugs":47,"_stopResolving":56},{"_uid":28,"name":21,"image":1965,"component":43,"description":44},{"_uid":30,"title":31,"plugin":32,"imageAlt":33,"minWidth":34,"imageName":35,"imageS3Key":36,"description":37,"mobileWidth":38,"desktopWidth":38,"assetSelector":39,"imagePublicUrl":40,"imageOriginalUrl":41,"sourceImageWidth":42,"sourceImageHeight":42},[],[],[1969,2441,2464],{"_uid":1970,"content":1971,"component":915},"78cd7bf6-c55c-4bde-a9a6-f0af8e47ecad",{"type":61,"content":1972},[1973,1977,1983,2009,2011,2025,2030,2034,2044,2064,2092,2097,2101,2119,2123,2124,2128,2148,2152,2156,2194,2199,2203,2208,2212,2217,2228,2233,2237,2241,2246,2250,2264,2268,2294,2306,2311,2315,2343,2346,2347,2351,2358,2361,2366,2370,2420,2432,2437],{"type":64,"content":1974},[1975],{"text":1976,"type":68},"Running an hourly team can feel like non-stop firefighting. You patch a gap in the rota, chase a missing timesheet, cover a last-minute sick day, then start over the next morning. The strategic human resource management process gives you a way out of that loop. It links every people decision, from hiring to rotas to retention, to where your business is heading. This guide walks you through strategic HR for hourly teams in seven practical steps, built for growing UK retail and hospitality businesses.",{"type":64,"content":1978},[1979],{"text":1980,"type":68,"marks":1981},"Key takeaways",[1982],{"type":257},{"type":168,"content":1984},[1985,1991,1997,2003],{"type":171,"content":1986},[1987],{"type":64,"content":1988},[1989],{"text":1990,"type":68},"Strategic HR management ties every people decision, including hiring, rotas, and retention, to your business goals, so your team drives growth instead of just keeping the lights on",{"type":171,"content":1992},[1993],{"type":64,"content":1994},[1995],{"text":1996,"type":68},"The process runs in seven repeatable steps, from understanding your objectives to reviewing and correcting course",{"type":171,"content":1998},[1999],{"type":64,"content":2000},[2001],{"text":2002,"type":68},"It matters especially now for UK hourly teams, as retention becomes increasingly important in a low fire, low hire market and worker sentiment has declined, falling from 72.21% to 67.05% positive in Deputy's 2026 UK Shift Pulse Report",{"type":171,"content":2004},[2005],{"type":64,"content":2006},[2007],{"text":2008,"type":68},"The right tools can reduce admin, helping a lean team put the process into practice",{"type":64,"content":2010},[],{"type":64,"content":2012},[2013,2015,2021,2023],{"text":2014,"type":68},"Strategic ",{"text":2016,"type":68,"marks":2017},"human resource management",[2018],{"type":78,"attrs":2019},{"href":2020,"uuid":47,"anchor":47,"target":137,"linktype":81},"https://www.deputy.com/gb/hr-software/",{"text":2022,"type":68}," is the link between your people and your business goals, objectives, and strategy. It's easy to mix up with everyday HR, but they do different jobs.",{"type":2024},"hard_break",{"type":115,"attrs":2026,"content":2027},{"level":117},[2028],{"text":2029,"type":68},"Strategic HR vs everyday HR: what's the difference?",{"type":64,"content":2031},[2032],{"text":2033,"type":68},"Everyday HR keeps the basics ticking over: contracts, rotas, holiday requests, and pay queries. Strategic HR asks a bigger question. How do your people help you grow, and what do they need from you to do it well?",{"type":64,"content":2035},[2036,2038,2042],{"text":2037,"type":68},"The aim of ",{"text":2039,"type":68,"marks":2040},"strategic HR management",[2041],{"type":257},{"text":2043,"type":68}," is to:",{"type":168,"content":2045},[2046,2052,2058],{"type":171,"content":2047},[2048],{"type":64,"content":2049},[2050],{"text":2051,"type":68},"support flexibility, fresh thinking, and a real competitive advantage",{"type":171,"content":2053},[2054],{"type":64,"content":2055},[2056],{"text":2057,"type":68},"build a workplace culture that fits how your team actually works",{"type":171,"content":2059},[2060],{"type":64,"content":2061},[2062],{"text":2063,"type":68},"improve business performance through your people",{"type":64,"content":2065},[2066,2068,2074,2076,2082,2084,2090],{"text":2067,"type":68},"For this to work, HR needs a seat at the table when you set company plans, whether that's a dedicated person or you wearing the HR hat yourself. You'll see strategic HR show up across everyday activities like ",{"text":2069,"type":68,"marks":2070},"hiring",[2071],{"type":78,"attrs":2072},{"href":2073,"uuid":47,"anchor":47,"target":137,"linktype":81},"https://www.deputy.com/gb/hr-software/hire",{"text":2075,"type":68},", ",{"text":2077,"type":68,"marks":2078},"onboarding",[2079],{"type":78,"attrs":2080},{"href":2081,"uuid":47,"anchor":47,"target":1158,"linktype":81},"/gb/hr-software/employee-onboarding",{"text":2083,"type":68},", and ",{"text":2085,"type":68,"marks":2086},"rewarding",[2087],{"type":78,"attrs":2088},{"href":2089,"uuid":47,"anchor":47,"target":137,"linktype":81},"https://www.deputy.com/gb/features/team-engagement",{"text":2091,"type":68}," your team. The difference is that each decision points back to a clear goal, rather than reacting to whatever lands in your inbox.",{"type":115,"attrs":2093,"content":2094},{"level":117},[2095],{"text":2096,"type":68},"Why strategic HR management matters right now for UK retail and hospitality",{"type":64,"content":2098},[2099],{"text":2100,"type":68},"Businesses tend to do better when everyone pulls in the same direction, and right now that alignment matters more than usual for UK hourly teams. The data shows why.",{"type":64,"content":2102},[2103,2105,2109,2111,2117],{"text":2104,"type":68},"The UK labour market has moved into a ",{"text":2106,"type":68,"marks":2107},"low fire, low hire",[2108],{"type":257},{"text":2110,"type":68}," phase. Deputy's UK Big Shift Report describes employers slowing recruitment while focusing on keeping the people they already have. The official data echoes this: in February to April 2026, ",{"text":2112,"type":68,"marks":2113},"UK job vacancies fell to 705,000",[2114],{"type":78,"attrs":2115},{"href":2116,"uuid":47,"anchor":47,"target":1158,"linktype":81},"https://www.ons.gov.uk/employmentandlabourmarket/peopleinwork/employmentandemployeetypes/bulletins/jobsandvacanciesintheuk/may2026",{"text":2118,"type":68},", their lowest level since 2021, with hospitality and retail among the hardest hit. In practice, that can make retaining experienced employees an important part of a growth strategy, alongside hiring.",{"type":108,"attrs":2120},{"alt":2121,"src":2122,"title":39},"A cafe manager and two team members in aprons reviewing a staff rota on a tablet behind the counter","//a.storyblok.com/f/64010/0x0/fe5d23aa04/image.jpg",{"type":64},{"type":64,"content":2125},[2126],{"text":2127,"type":68},"At the same time, how workers feel is cooling. Deputy's 2026 UK Shift Pulse Report found that 67.05% of UK shift workers felt positive at the end of their shifts in 2026, down from 72.21% a year earlier. A growing middle group is coping rather than thriving, which may be relevant to how employers think about retention and the employee experience.",{"type":64,"content":2129},[2130,2132,2138,2140,2146],{"text":2131,"type":68},"Costs are climbing too. According to gov.uk, from 1 April 2026 the National Living Wage is ",{"text":2133,"type":68,"marks":2134},"£12.71",[2135],{"type":78,"attrs":2136},{"href":2137,"uuid":47,"anchor":47,"target":1158,"linktype":81},"https://www.gov.uk/national-minimum-wage-rates",{"text":2139,"type":68}," an hour for workers aged 21 and over. The ",{"text":2141,"type":68,"marks":2142},"Employment Rights Act 2025",[2143],{"type":78,"attrs":2144},{"href":2145,"uuid":47,"anchor":47,"target":1158,"linktype":81},"https://www.legislation.gov.uk/ukpga/2025/36/contents",{"text":2147,"type":68}," introduces new rights relating to guaranteed hours and reasonable notice of shifts for certain workers, with detailed requirements subject to commencement and regulations. That adds weight to how you plan and staff your rotas.",{"type":64,"content":2149},[2150],{"text":2151,"type":68},"Deputy is designed to support compliance workflows but does not provide legal advice or guarantee compliance. Customers remain responsible for configuring the platform appropriately and complying with applicable laws and regulations.",{"type":64,"content":2153},[2154],{"text":2155,"type":68},"Pulling that into a plan is what strategic HR is for. A strategic HR approach can support:",{"type":168,"content":2157},[2158,2164,2170,2176,2182,2188],{"type":171,"content":2159},[2160],{"type":64,"content":2161},[2162],{"text":2163,"type":68},"higher job satisfaction",{"type":171,"content":2165},[2166],{"type":64,"content":2167},[2168],{"text":2169,"type":68},"a better work culture",{"type":171,"content":2171},[2172],{"type":64,"content":2173},[2174],{"text":2175,"type":68},"happier, better-served customers",{"type":171,"content":2177},[2178],{"type":64,"content":2179},[2180],{"text":2181,"type":68},"more efficient use of your resources",{"type":171,"content":2183},[2184],{"type":64,"content":2185},[2186],{"text":2187,"type":68},"a proactive approach to managing your team",{"type":171,"content":2189},[2190],{"type":64,"content":2191},[2192],{"text":2193,"type":68},"productivity improvements",{"type":115,"attrs":2195,"content":2196},{"level":117},[2197],{"text":2198,"type":68},"The 7-step strategic human resource management process",{"type":64,"content":2200},[2201],{"text":2202,"type":68},"Strategic HR management is central to keeping and developing good people. Focusing on retention and engagement can help support a positive employee experience. Before you roll anything out, you'll need a simple planning process, set out in the seven steps below.",{"type":115,"attrs":2204,"content":2205},{"level":1047},[2206],{"text":2207,"type":68},"Step 1: Get clear on your company's objectives",{"type":64,"content":2209},[2210],{"text":2211,"type":68},"The success of strategic HR depends on how well it links to your goals, so start there. Get a firm handle on your aims, objectives, and mission, and be ready to explain your short-term and long-term plans for growth. When you offer clear communication of where the business is going, whoever owns HR can build a people plan that supports it.",{"type":115,"attrs":2213,"content":2214},{"level":1047},[2215],{"text":2216,"type":68},"Step 2: Evaluate your current HR capability and skills",{"type":64,"content":2218},[2219,2221,2227],{"text":2220,"type":68},"Next, look at the team you already have and how they contribute to your goals. Run a skills inventory for every employee, so you can see who your experts are and where the gaps sit. It also shows you who wants training in a particular area, which helps you plan development. A performance review can be a good moment to assess skills, though rigid annual reviews are giving way to lighter, ",{"text":2222,"type":68,"marks":2223},"more regular check-ins",[2224],{"type":78,"attrs":2225},{"href":2226,"uuid":47,"anchor":47,"target":137,"linktype":81},"https://www.deputy.com/gb/blog/7-modern-ways-to-improve-employee-performance",{"text":507,"type":68},{"type":115,"attrs":2229,"content":2230},{"level":1047},[2231],{"text":2232,"type":68},"Step 3: Analyse your HR capacity against your goals",{"type":64,"content":2234},[2235],{"text":2236,"type":68},"Now weigh your current capacity against what your goals demand. This helps you spot barriers, act on opportunities, and deal with risks before they grow. Look at how many people you have, the skills they bring, and where senior leaders can better equip the team to serve the business.",{"type":108,"attrs":2238},{"alt":2239,"src":2240,"title":39},"7 Steps to Strategic HR Mgmt","//a.storyblok.com/f/64010/0x0/4606614417/7-steps-to-strategic-hr-mgmt_content-image-1800x1000-copy-min-1024x569.png",{"type":115,"attrs":2242,"content":2243},{"level":1047},[2244],{"text":2245,"type":68},"Step 4: Forecast your future HR needs (supply and demand)",{"type":64,"content":2247},[2248],{"text":2249,"type":68},"Once you've reviewed your people and their skills against your objectives, forecast what you'll need next. Frame the forecast around two sides:",{"type":168,"content":2251},[2252,2258],{"type":171,"content":2253},[2254],{"type":64,"content":2255},[2256],{"text":2257,"type":68},"Demand: how many people, and which skills, your future plans will call for",{"type":171,"content":2259},[2260],{"type":64,"content":2261},[2262],{"text":2263,"type":68},"Supply: the people and skills you already have available to hit those goals",{"type":64,"content":2265},[2266],{"text":2267,"type":68},"Your forecast should also help you work out:",{"type":168,"content":2269},[2270,2276,2282,2288],{"type":171,"content":2271},[2272],{"type":64,"content":2273},[2274],{"text":2275,"type":68},"the new jobs and roles you'll need to secure the future of the business",{"type":171,"content":2277},[2278],{"type":64,"content":2279},[2280],{"text":2281,"type":68},"the skills current employees need to take on those roles",{"type":171,"content":2283},[2284],{"type":64,"content":2285},[2286],{"text":2287,"type":68},"whether your team's expertise is being used well",{"type":171,"content":2289},[2290],{"type":64,"content":2291},[2292],{"text":2293,"type":68},"whether your current HR practices can support your growth",{"type":64,"content":2295},[2296,2298,2304],{"text":2297,"type":68},"For hourly teams, generational change should shape this forecast. ",{"text":2299,"type":68,"marks":2300},"Deputy's UK Big Shift Report",[2301],{"type":78,"attrs":2302},{"href":2303,"uuid":47,"anchor":47,"target":137,"linktype":81},"https://www.deputy.com/gb/insights/the-big-shift-report",{"text":2305,"type":68}," puts Gen Z at 44% of UK shift workers, rising to 63% in hospitality. These workforce trends can inform how you plan for onboarding at scale, clear progression, and flexible rotas.",{"type":115,"attrs":2307,"content":2308},{"level":1047},[2309],{"text":2310,"type":68},"Step 5: Put the right tools in place for your team",{"type":64,"content":2312},[2313],{"text":2314,"type":68},"Talk to the right people about how your team's tools affect their ability to do the job. A quick audit of your hardware and software, run with whoever handles IT, will surface the gaps that slow your team down.",{"type":64,"content":2316},[2317,2319,2325,2327,2333,2335,2341],{"text":2318,"type":68},"Where you employ hourly staff, it helps to use ",{"text":2320,"type":68,"marks":2321},"workforce management software",[2322],{"type":78,"attrs":2323},{"href":2324,"uuid":47,"anchor":47,"target":137,"linktype":81},"https://www.deputy.com/gb/workforce-management",{"text":2326,"type":68},". A single platform can handle rostering, holiday and annual leave, time and attendance, and ",{"text":2328,"type":68,"marks":2329},"sick leave management",[2330],{"type":78,"attrs":2331},{"href":2332,"uuid":47,"anchor":47,"target":137,"linktype":81},"https://www.deputy.com/gb/features/leave-management",{"text":2334,"type":68}," in one place, rather than scattering them across spreadsheets. Deputy also offers ",{"text":2336,"type":68,"marks":2337},"AI-assisted demand forecasting",[2338],{"type":78,"attrs":2339},{"href":2340,"uuid":47,"anchor":47,"target":137,"linktype":81},"https://www.deputy.com/gb/features/demand-forecasting",{"text":2342,"type":68}," that generates draft rotas for manager review, so you keep the final say while spending less time building each week from scratch.",{"type":108,"attrs":2344},{"alt":2239,"src":2345,"title":39},"//a.storyblok.com/f/64010/0x0/6f13c0e12a/7-steps-to-strategic-hr-mgmt_content-image-1800x1000-min-1024x569.png",{"type":64},{"type":64,"content":2348},[2349],{"text":2350,"type":68},"Good tools also give you visibility over working time, breaks, and leave, which supports your compliance workflows and surfaces potential issues for manager review. Wasib Awan, Box Office Manager at Winter Wonderland Hyde Park, saw the difference after moving off a manual process:",{"type":2352,"content":2353},"blockquote",[2354],{"type":64,"content":2355},[2356],{"text":2357,"type":68},"On Deputy you can cap people's work to 40 hours a week and make sure everybody gets at least some sort of a break during the week. But with the previous process it was all manual and time consuming.",{"type":64,"content":2359},[2360],{"text":2151,"type":68},{"type":115,"attrs":2362,"content":2363},{"level":1047},[2364],{"text":2365,"type":68},"Step 6: Implement your HR strategy: hire, onboard, and engage",{"type":64,"content":2367},[2368],{"text":2369,"type":68},"With your analysis and forecast done, it's time to grow your workforce and develop the people you already have. You can put your strategy into action like this:",{"type":168,"content":2371},[2372,2378,2400,2406],{"type":171,"content":2373},[2374],{"type":64,"content":2375},[2376],{"text":2377,"type":68},"Recruit: start searching for candidates who have the skills you identified during planning",{"type":171,"content":2379},[2380],{"type":64,"content":2381},[2382,2384,2390,2392,2398],{"text":2383,"type":68},"Select: run ",{"text":2385,"type":68,"marks":2386},"interviews",[2387],{"type":78,"attrs":2388},{"href":2389,"uuid":47,"anchor":47,"target":137,"linktype":81},"https://www.deputy.com/gb/blog/77-retail-interview-questions-to-hire-the-right-candidate",{"text":2391,"type":68},", relevant tasks, and questions such as ",{"text":2393,"type":68,"marks":2394},"what are your salary requirements?",[2395],{"type":78,"attrs":2396},{"href":2397,"uuid":47,"anchor":47,"target":137,"linktype":81},"https://www.deputy.com/blog/how-to-answer-the-question-what-are-your-salary-requirements",{"text":2399,"type":68}," to check that someone fits the role",{"type":171,"content":2401},[2402],{"type":64,"content":2403},[2404],{"text":2405,"type":68},"Hire: make an offer once your usual checks are complete",{"type":171,"content":2407},[2408],{"type":64,"content":2409},[2410,2412,2418],{"text":2411,"type":68},"Onboard and train: build a proper ",{"text":2413,"type":68,"marks":2414},"employee onboarding",[2415],{"type":78,"attrs":2416},{"href":2417,"uuid":47,"anchor":47,"target":137,"linktype":81},"https://www.deputy.com/gb/features/employee-onboarding",{"text":2419,"type":68}," and training package, since a strong start can support engagement and retention",{"type":64,"content":2421},[2422,2424,2430],{"text":2423,"type":68},"Hiring well is only half the job, though. ",{"text":2425,"type":68,"marks":2426},"Keeping people engaged",[2427],{"type":78,"attrs":2428},{"href":2429,"uuid":47,"anchor":47,"target":137,"linktype":81},"https://www.deputy.com/gb/blog/7-employee-engagement-ideas-that-drive-business-results",{"text":2431,"type":68}," can support retention, and it's closely tied to culture. Deputy's 2023 State of Shift Work research, which is older data, found that 89% of UK shift workers wanted development opportunities from their employer, and that flexible working ranked as their number one priority. Building growth paths and flexible rotas into your plan can help you hold on to good people in a tight market.",{"type":115,"attrs":2433,"content":2434},{"level":1047},[2435],{"text":2436,"type":68},"Step 7: Review, measure, and course-correct",{"type":64,"content":2438},[2439],{"text":2440,"type":68},"Finally, set a timeline to review your strategic HR management. A regular review tracks your progress and shows where to improve, measured against whether your changes are moving the business towards its goals. Adjust whatever isn't working. Strategic HR is a loop, not a one-off project, so this step feeds straight back into Step 1.",{"_uid":2442,"ctas":2443,"theme":2455,"component":2456,"hide_capterra":56,"spacer_bottom":2457,"call_to_action":2458,"call_to_action_style":54},"86c10e98-0032-44b5-a5d8-88d379dc16bb",[2444,2450],{"_uid":2445,"link":2446,"text":2447,"type":2448,"component":2449,"analyticsId":39},"c2cc46a1-8147-4f77-8397-a3ff20c14494",{"id":39,"url":39,"linktype":1631,"fieldtype":1632,"cached_url":39},"Start for free","signup","buttonContentType",{"_uid":2451,"link":2452,"text":2453,"type":2454,"component":2449,"analyticsId":39},"886ab258-637a-4960-b1a3-5d4ac5e120f1",{"id":39,"url":39,"linktype":1631,"fieldtype":1632,"cached_url":39},"See how it works","consultation","purple","cms-cta-dark","40",{"type":61,"content":2459},[2460],{"type":64,"content":2461},[2462],{"text":2463,"type":68},"See how Deputy helps you turn your strategic HR plan into everyday action for your hourly team.",{"_uid":2465,"content":2466,"component":915},"9973f4cd-bcea-4e7d-9df9-a292e843b4c4",{"type":61,"content":2467},[2468,2473,2477,2515,2519,2520,2524,2529,2533,2537,2542,2562,2574,2579,2583,2594,2613,2618,2624,2628,2634,2638,2644,2648,2654,2658,2664],{"type":115,"attrs":2469,"content":2470},{"level":117},[2471],{"text":2472,"type":68},"How to measure strategic HR (the metrics that can show progress)",{"type":64,"content":2474},[2475],{"text":2476,"type":68},"To help leadership understand how your plan is progressing, track a handful of clear metrics. People analytics doesn't have to be complicated. Start with a few numbers you can pull each month:",{"type":168,"content":2478},[2479,2485,2491,2497,2503,2509],{"type":171,"content":2480},[2481],{"type":64,"content":2482},[2483],{"text":2484,"type":68},"Retention and turnover rate: how many people stay, and how many leave",{"type":171,"content":2486},[2487],{"type":64,"content":2488},[2489],{"text":2490,"type":68},"Time to hire: how long it takes to fill an open role",{"type":171,"content":2492},[2493],{"type":64,"content":2494},[2495],{"text":2496,"type":68},"Engagement and sentiment: how your team feels about their shifts over time",{"type":171,"content":2498},[2499],{"type":64,"content":2500},[2501],{"text":2502,"type":68},"Absence and no-shows: patterns that hint at rota or wellbeing problems",{"type":171,"content":2504},[2505],{"type":64,"content":2506},[2507],{"text":2508,"type":68},"Labour cost as a percentage of sales: whether your staffing matches demand",{"type":171,"content":2510},[2511],{"type":64,"content":2512},[2513],{"text":2514,"type":68},"Rota stability: how often rotas change at short notice",{"type":108,"attrs":2516},{"alt":2517,"src":2518,"title":39},"A retail business owner reviewing staff scheduling and workforce performance charts on a laptop in a back office","//a.storyblok.com/f/64010/0x0/0e045ebcc4/image.jpg",{"type":64},{"type":64,"content":2521},[2522],{"text":2523,"type":68},"Reporting in a workforce platform can pull much of this together for you. Deputy's Shift Pulse, for example, captures how workers feel at the end of their shifts, giving you engagement data to review alongside the harder numbers. Treat these figures as signals to discuss with your team.",{"type":115,"attrs":2525,"content":2526},{"level":117},[2527],{"text":2528,"type":68},"Common challenges (and how a lean team can get started)",{"type":64,"content":2530},[2531],{"text":2532,"type":68},"Most growing businesses hit the same hurdles when they formalise a people strategy. HR can be seen as a cost centre rather than a growth driver, time is short, and you may not have much data yet. None of that has to stop you starting.",{"type":64,"content":2534},[2535],{"text":2536,"type":68},"You don't need a big team or a dedicated HR department to begin. Start with one objective that matters most right now, perhaps cutting turnover at a single site, and build your plan around it. Lean on consolidated tools so a small team spends less time on admin and more on the work that grows the business.",{"type":115,"attrs":2538,"content":2539},{"level":117},[2540],{"text":2541,"type":68},"What strategic HR looks like in practice",{"type":64,"content":2543},[2544,2546,2552,2554,2560],{"text":2545,"type":68},"Picture a growing UK hospitality group with three sites. Instead of reacting to each ",{"text":2547,"type":68,"marks":2548},"staffing crisis",[2549],{"type":78,"attrs":2550},{"href":2551,"uuid":47,"anchor":47,"target":137,"linktype":81},"https://www.deputy.com/gb/blog/staffing-shortages-ai-shift-planning-can-help",{"text":2553,"type":68},", the owners tie every people decision to one goal: keeping experienced staff through a busy season. In hospitality, staff turnover runs at around ",{"text":2555,"type":68,"marks":2556},"52%",[2557],{"type":78,"attrs":2558},{"href":2559,"uuid":47,"anchor":47,"target":1158,"linktype":81},"https://www.cipd.org/uk/views-and-insights/thought-leadership/cipd-voice/benchmarking-employee-turnover/",{"text":2561,"type":68}," a year against a UK average of 34%, based on CIPD benchmarking from 2022 to 2023. That focus can help businesses build a more deliberate approach to retention.",{"type":64,"content":2563},[2564,2566,2572],{"text":2565,"type":68},"They forecast demand around known peaks, build ",{"text":2567,"type":68,"marks":2568},"stable rotas",[2569],{"type":78,"attrs":2570},{"href":2571,"uuid":47,"anchor":47,"target":137,"linktype":81},"https://www.deputy.com/gb/blog/tips-for-creating-employee-schedules-your-team-will-love",{"text":2573,"type":68}," that respect people's other commitments, and use engagement data to identify areas for further attention. They add a simple development path so shift workers can build their skills. That joined-up approach can support a more deliberate retention strategy.",{"type":115,"attrs":2575,"content":2576},{"level":117},[2577],{"text":2578,"type":68},"Bring your strategic HR process together with Deputy",{"type":64,"content":2580},[2581],{"text":2582,"type":68},"Strategic HR management isn't reserved for big companies. If you have a plan to grow, you already have a reason to link that growth to a clear people strategy. The key is freeing up your time to work on the strategy instead of drowning in admin.",{"type":64,"content":2584},[2585,2587,2592],{"text":2586,"type":68},"That's where the right platform helps. Deputy brings rostering, time and attendance, leave, and ",{"text":2588,"type":68,"marks":2589},"employee scheduling",[2590],{"type":78,"attrs":2591},{"href":574,"uuid":47,"anchor":47,"target":137,"linktype":81},{"text":2593,"type":68}," together, helping a lean team reduce manual admin as it puts its people strategy into practice. You keep ownership of your decisions while the tools help streamline day-to-day workforce administration.",{"type":64,"content":2595},[2596,2598,2603,2605,2611],{"text":2597,"type":68},"Ready to put your people strategy into practice? ",{"text":878,"type":68,"marks":2599},[2600],{"type":78,"attrs":2601},{"href":2602,"uuid":47,"anchor":47,"target":137,"linktype":81},"https://www.deputy.com/gb/free-trial",{"text":2604,"type":68},", or ",{"text":2606,"type":68,"marks":2607},"talk to our sales team",[2608],{"type":78,"attrs":2609},{"href":2610,"uuid":47,"anchor":47,"target":137,"linktype":81},"https://www.deputy.com/gb/contact-sales",{"text":2612,"type":68}," about what your team needs.",{"type":115,"attrs":2614,"content":2615},{"level":1303},[2616],{"text":2617,"type":68},"Frequently asked questions",{"type":64,"content":2619},[2620],{"text":2621,"type":68,"marks":2622},"What is the strategic human resource management process?",[2623],{"type":257},{"type":64,"content":2625},[2626],{"text":2627,"type":68},"It's a repeatable, seven-step process for linking your people decisions to your business goals. You get clear on your objectives, evaluate your capability, analyse your capacity, forecast future needs, put the right tools in place, implement your strategy, then review and course-correct. Deputy supports the process by bringing rostering, leave, and workforce reporting into one place so a small team can run it.",{"type":64,"content":2629},[2630],{"text":2631,"type":68,"marks":2632},"How is strategic HR management different from everyday HR?",[2633],{"type":257},{"type":64,"content":2635},[2636],{"text":2637,"type":68},"Everyday HR keeps the basics running, such as contracts, rotas, holiday, and pay, while strategic HR ties those decisions to where your business is heading. Everyday HR is reactive; strategic HR is planned and goal-led. Deputy helps you do both, handling day-to-day rostering and time tracking while giving you data for longer-term people decisions.",{"type":64,"content":2639},[2640],{"text":2641,"type":68,"marks":2642},"How can a small or growing business run strategic HR with a lean team?",[2643],{"type":257},{"type":64,"content":2645},[2646],{"text":2647,"type":68},"Start with one clear objective and build your plan around it rather than trying to do everything at once. Use consolidated tools to cut admin, so your small team spends more time on strategy and less on spreadsheets. Deputy pulls rostering, leave, and time and attendance together, which can help a lean team streamline day-to-day workforce administration.",{"type":64,"content":2649},[2650],{"text":2651,"type":68,"marks":2652},"How does Deputy support the strategic HR management process?",[2653],{"type":257},{"type":64,"content":2655},[2656],{"text":2657,"type":68},"Deputy brings rostering, time and attendance, leave, and workforce reporting into a single platform, so you can plan, staff, and review in one place. Its AI-assisted demand forecasting generates draft rotas for manager review, and its reporting surfaces engagement and labour-cost data to act on. It supports your compliance workflows by giving you visibility over working time and breaks, while you keep the final say.",{"type":64,"content":2659},[2660],{"text":2661,"type":68,"marks":2662},"Which HR metrics should I track to measure strategic HR?",[2663],{"type":257},{"type":64,"content":2665},[2666],{"text":2667,"type":68},"Track retention and turnover, time to hire, engagement and sentiment, absence, labour cost as a percentage of sales, and rota stability. These measures can help you assess how your people strategy is progressing. Deputy's reporting and Shift Pulse can pull much of this together, giving you engagement and rota data to review each month.","The 7-Step Strategic Human Resource Management Process","2026-08-19 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