[{"data":1,"prerenderedAt":3662},["ShallowReactive",2],{"page:cdn/stories/gb/blog/how-to-eliminate-11-common-shift-based-timesheet-errors/:gb:published:blog-post:":3},{"name":4,"created_at":5,"published_at":6,"updated_at":7,"id":8,"uuid":9,"content":10,"slug":3649,"full_slug":3650,"sort_by_date":47,"position":3651,"tag_list":3652,"is_startpage":50,"parent_id":1029,"meta_data":47,"group_id":3653,"first_published_at":3654,"release_id":47,"lang":54,"path":47,"alternates":3655,"default_full_slug":47,"translated_slugs":47},"How to Eliminate 11 Common Shift-Based Timesheet Errors","2025-05-27T17:28:35.767Z","2026-09-15T04:32:15.108Z","2026-09-15T04:32:15.135Z",678214395,"97e7cb77-24d4-4e9d-9e4f-45a97ff21341",{"seo":11,"_uid":19,"AI_SEO":20,"author":21,"content":57,"headline":763,"component":764,"post_date":765,"thumbnail":766,"types_tag":777,"features_tag":803,"show_resource":56,"industries_tag":825,"related_articles":930},{"_uid":12,"title":13,"plugin":14,"seoTitle":15,"description":16,"seoKeywords":17,"seoTitleInput":4,"seoDescription":18},"b1a2cb05-d1d8-451f-b8a2-ecccf4db0d3b","SEO Metadata","deputy-seo-metadata","How to Eliminate 11 Common Shift-Based Timesheet Errors — Deputy","This plugin provides a robust implementation of various SEO metadata requirements","timesheet errors for hourly teams\ntimesheet errors\ncommon timesheet errors\ntimesheet mistakes\nhow to reduce timesheet errors\ntimesheet errors in shift work\npayroll errors\ntime theft\nwage theft\nemployee time tracking\ntimesheet software\nmissed breaks on timesheets\nmulti-location timesheets\ntimesheet approval process\nhourly staff timesheets","Timesheet errors for hourly teams cost time and money. Learn the 11 most common timesheet mistakes and practical ways to reduce them and pay staff correctly.","14954bdc-aeea-468a-a540-92434b58f168","",{"name":22,"created_at":23,"published_at":24,"updated_at":25,"id":26,"uuid":27,"content":28,"slug":45,"full_slug":46,"sort_by_date":47,"position":48,"tag_list":49,"is_startpage":50,"parent_id":51,"meta_data":47,"group_id":52,"first_published_at":53,"release_id":47,"lang":54,"path":47,"alternates":55,"default_full_slug":47,"translated_slugs":47,"_stopResolving":56},"Deputy Team","2020-05-15T04:58:13.875Z","2021-02-02T22:57:04.000Z","2021-02-02T04:30:43.760Z",11527696,"25fffc56-55d1-4f59-8b1e-617162a8927e",{"_uid":29,"name":22,"image":30,"component":43,"description":44},"a8a7137e-efc4-44fd-89e9-bcd4641aac65",{"_uid":31,"title":32,"plugin":33,"imageAlt":34,"minWidth":35,"imageName":36,"imageS3Key":37,"description":38,"mobileWidth":39,"desktopWidth":39,"assetSelector":20,"imagePublicUrl":40,"imageOriginalUrl":41,"sourceImageWidth":42,"sourceImageHeight":42},"213ad250-d5a8-4304-bb3c-193a76458e83","Deputy Images","deputy-images","Deputy team",188,"avatar-deputy-team.png","f/64010/2000x2000/636a91b857/avatar-deputy-team.png","A images plugin to ensure consistent, reliable image uploads with strict SEO metadata requirements","94","https://s3.amazonaws.com/a.storyblok.com/f/64010/2000x2000/636a91b857/avatar-deputy-team.png","//a.storyblok.com/f/64010/2000x2000/636a91b857/avatar-deputy-team.png",2000,"blog-author","Deputy’s content team works closely with business owners, managers, and their employees to create helpful articles about how to make their worklife easier.","deputy-team","_content_types/authors/deputy-team",null,-50,[],false,11461645,"416bfdf9-510c-4a02-a693-84f4847ef5b2","2020-06-22T07:51:34.947Z","default",[],true,[58,428,453],{"_uid":59,"content":60,"component":427},"0d3d0725-b9b0-4222-814d-4a2908111055",{"type":61,"content":62},"doc",[63,69,84,88,92,96,103,107,231,235,240,244,249,255,259,271,275,287,291,296,300,304,308,313,317,322,334,346,350,377,382,386,390,394,398,403,407,411,415,419],{"type":64,"content":65},"paragraph",[66],{"text":67,"type":68},"Timesheet errors for hourly teams are one of those everyday headaches that quietly drain time and money. They're common in shift-based businesses, but that doesn't make their impact any smaller.","text",{"type":64,"content":70},[71,73,82],{"text":72,"type":68},"An analysis by Ernst & Young (EY) found the average company runs at just an ",{"text":74,"type":68,"marks":75},"80% payroll accuracy rate",[76],{"type":77,"attrs":78},"link",{"href":79,"uuid":47,"anchor":47,"target":80,"linktype":81},"https://www.hrdive.com/news/employers-make-15-corrections-per-pay-period-on-average-costing-thousands/640276/","_blank","url",{"text":83,"type":68},". The same EY analysis put the average cost of each error at around $291 to fix.",{"type":64,"content":85},[86],{"text":87,"type":68},"Those small slips add up fast. That's especially true if you run multiple sites and juggle dozens, or even hundreds, of employee timesheets every pay period. One wrong clock-out here or a missed break there can turn payroll day into a scramble.",{"type":64,"content":89},[90],{"text":91,"type":68},"Hourly, shift-based teams feel this most. Hospitality, retail, and care businesses often run split shifts, last-minute cover, and staff who move between sites. Every one of those moving parts is a chance for a timesheet to go wrong.",{"type":64,"content":93},[94],{"text":95,"type":68},"The good news: you can reduce many of these mistakes. Keep reading to learn where timesheet errors come from, what they really cost, and how to cut them down for good.",{"type":97,"attrs":98,"content":100},"heading",{"level":99},2,[101],{"text":102,"type":68},"The 11 most common timesheet errors for hourly teams",{"type":64,"content":104},[105],{"text":106,"type":68},"The mistakes below are the ones shift-based businesses hit again and again. See how many feel familiar.",{"type":108,"content":109},"ordered_list",[110,122,132,142,161,171,181,191,201,211,221],{"type":111,"content":112},"list_item",[113],{"type":64,"content":114},[115,120],{"text":116,"type":68,"marks":117},"Incorrect data entry:",[118],{"type":119},"bold",{"text":121,"type":68}," Manual entry makes it easy to record the wrong clock-in or clock-out time.",{"type":111,"content":123},[124],{"type":64,"content":125},[126,130],{"text":127,"type":68,"marks":128},"Calculation errors:",[129],{"type":119},{"text":131,"type":68}," Working out hours by hand is error-prone and can lead to inaccurate pay.",{"type":111,"content":133},[134],{"type":64,"content":135},[136,140],{"text":137,"type":68,"marks":138},"Forgetting to log time:",[139],{"type":119},{"text":141,"type":68}," People simply forget to record hours, especially on manual systems.",{"type":111,"content":143},[144],{"type":64,"content":145},[146,150,152,159],{"text":147,"type":68,"marks":148},"Time theft:",[149],{"type":119},{"text":151,"type":68}," Some staff misreport hours or clock in for colleagues, which can leave you paying for ",{"text":153,"type":68,"marks":154},"time they didn't work",[155],{"type":77,"attrs":156},{"href":157,"uuid":47,"anchor":47,"target":158,"linktype":81},"https://www.deputy.com/gb/blog/pay-your-staff-for-hours-they-work-not-ones-they-dont","_self",{"text":160,"type":68},", depending on the circumstances.",{"type":111,"content":162},[163],{"type":64,"content":164},[165,169],{"text":166,"type":68,"marks":167},"Misreading numbers:",[168],{"type":119},{"text":170,"type":68}," On paper timesheets, handwritten figures are easy to misread.",{"type":111,"content":172},[173],{"type":64,"content":174},[175,179],{"text":176,"type":68,"marks":177},"Damaged or lost sheets:",[178],{"type":119},{"text":180,"type":68}," Paper timesheets get spilled on, torn, or misplaced.",{"type":111,"content":182},[183],{"type":64,"content":184},[185,189],{"text":186,"type":68,"marks":187},"Missed breaks:",[188],{"type":119},{"text":190,"type":68}," Failing to record breaks can inflate reported work hours.",{"type":111,"content":192},[193],{"type":64,"content":194},[195,199],{"text":196,"type":68,"marks":197},"Missed overtime:",[198],{"type":119},{"text":200,"type":68}," The opposite problem, where unrecorded overtime can leave people underpaid.",{"type":111,"content":202},[203],{"type":64,"content":204},[205,209],{"text":206,"type":68,"marks":207},"Wage theft:",[208],{"type":119},{"text":210,"type":68}," Errors or deliberate tampering, such as shaving time off timesheets, can shortchange staff.",{"type":111,"content":212},[213],{"type":64,"content":214},[215,219],{"text":216,"type":68,"marks":217},"Wrong job or location:",[218],{"type":119},{"text":220,"type":68}," Manual processes make it easy to attribute time to the wrong site.",{"type":111,"content":222},[223],{"type":64,"content":224},[225,229],{"text":226,"type":68,"marks":227},"No review before submitting:",[228],{"type":119},{"text":230,"type":68}," Sending timesheets in without a check lets errors slip through.",{"type":64,"content":232},[233],{"text":234,"type":68},"You can catch most of these with better processes and a more reliable timekeeping system. First, though, it helps to understand what they actually cost you.",{"type":97,"attrs":236,"content":237},{"level":99},[238],{"text":239,"type":68},"What timesheet errors really cost hourly businesses",{"type":64,"content":241},[242],{"text":243,"type":68},"It's tempting to treat a stray clock-in as a rounding issue. In reality, the costs pile up across your budget, your admin time, and your relationship with your team.",{"type":245,"attrs":246},"image",{"alt":247,"src":248,"title":20},"Café manager reviewing staff timesheets on a tablet at the counter of a coffee shop","//a.storyblok.com/f/64010/0x0/992b0aaaeb/image.png",{"type":97,"attrs":250,"content":252},{"level":251},3,[253],{"text":254,"type":68},"Admin and payroll costs",{"type":64,"content":256},[257],{"text":258,"type":68},"Every correction takes someone's time to spot, investigate, and fix, and multi-site teams rack up far more of them.",{"type":64,"content":260},[261,263,269],{"text":262,"type":68},"Overpayments can be hard to claw back, and underpayments may trigger urgent reruns. On top of that, deliberate misreporting adds up quickly, as our breakdown of ",{"text":264,"type":68,"marks":265},"the true cost of time theft",[266],{"type":77,"attrs":267},{"href":268,"uuid":47,"anchor":47,"target":158,"linktype":81},"https://www.deputy.com/gb/blog/the-true-cost-of-time-theft",{"text":270,"type":68}," makes clear.",{"type":64,"content":272},[273],{"text":274,"type":68},"Even a few minutes of padded time per shift, across a full rota, becomes real money over a year. Small leaks like these are easy to ignore and expensive to leave running.",{"type":64,"content":276},[277,279,285],{"text":278,"type":68},"The pain multiplies when data lives in different places for each site. If you're wrestling with that, this look at ",{"text":280,"type":68,"marks":281},"multi-location attendance tracking",[282],{"type":77,"attrs":283},{"href":284,"uuid":47,"anchor":47,"target":158,"linktype":81},"https://www.deputy.com/gb/blog/how-your-current-multi-location-employee-attendance-tracking-system-is-making-your-job-harder",{"text":286,"type":68}," is worth a read.",{"type":64,"content":288},[289],{"text":290,"type":68},"There's also a hidden cost in manager time. Every hour spent chasing a missing clock-out or rebuilding a lost paper sheet is an hour not spent on customers, coaching, or the rota. That opportunity cost rarely shows up on a spreadsheet, but your best people feel it.",{"type":97,"attrs":292,"content":293},{"level":251},[294],{"text":295,"type":68},"Team trust and morale",{"type":64,"content":297},[298],{"text":299,"type":68},"Pay mistakes may affect people directly. When a shift goes missing or someone logs a break wrong, staff may notice, and their confidence in you can take a knock.",{"type":64,"content":301},[302],{"text":303,"type":68},"Money is personal, especially for hourly workers on tight budgets. A single short payslip can sour someone's whole month, even if you fix it in the next run.",{"type":64,"content":305},[306],{"text":307,"type":68},"Repeated errors may push good people to look elsewhere. Accurate, transparent pay is one of the simplest ways to show your team you respect their time and effort.",{"type":97,"attrs":309,"content":310},{"level":99},[311],{"text":312,"type":68},"Where timesheet errors create United Kingdom (UK) compliance risk",{"type":64,"content":314},[315],{"text":316,"type":68},"Beyond the budget, sloppy timesheets can land UK employers in hot water. Here's where accuracy really matters.",{"type":97,"attrs":318,"content":319},{"level":251},[320],{"text":321,"type":68},"Payroll records employers are required to keep",{"type":64,"content":323},[324,326,332],{"text":325,"type":68},"His Majesty's Revenue and Customs (HMRC) expects proper payroll records, and timesheets are part of the paper trail. Under ",{"text":327,"type":68,"marks":328},"gov.uk Pay As You Earn (PAYE) guidance",[329],{"type":77,"attrs":330},{"href":331,"uuid":47,"anchor":47,"target":80,"linktype":81},"https://www.gov.uk/paye-for-employers/keeping-records",{"text":333,"type":68},", the law requires employers to keep payroll records for three years. HMRC can charge a penalty of up to £3,000 if you don't keep records properly.",{"type":64,"content":335},[336,338,344],{"text":337,"type":68},"If you pay wages incorrectly, staff have clear routes to raise it. The Advisory, Conciliation and Arbitration Service (ACAS) sets out what to do about ",{"text":339,"type":68,"marks":340},"unpaid or incorrect wages",[341],{"type":77,"attrs":342},{"href":343,"uuid":47,"anchor":47,"target":80,"linktype":81},"https://www.acas.org.uk/if-your-wages-are-not-paid",{"text":345,"type":68},". A tidy timesheet history can help support your response in a dispute.",{"type":64,"content":347},[348],{"text":349,"type":68},"For clearer time and attendance records, consider capturing details such as:",{"type":351,"content":352},"bullet_list",[353,359,365,371],{"type":111,"content":354},[355],{"type":64,"content":356},[357],{"text":358,"type":68},"Actual start and finish times, not just the scheduled ones",{"type":111,"content":360},[361],{"type":64,"content":362},[363],{"text":364,"type":68},"Breaks taken, with their length and timing",{"type":111,"content":366},[367],{"type":64,"content":368},[369],{"text":370,"type":68},"The site or job each block of time belongs to",{"type":111,"content":372},[373],{"type":64,"content":374},[375],{"text":376,"type":68},"Any edits, who made them, and when",{"type":97,"attrs":378,"content":379},{"level":251},[380],{"text":381,"type":68},"Breaks and working time",{"type":64,"content":383},[384],{"text":385,"type":68},"The Working Time Regulations 1998 include requirements relating to matters such as weekly working hours and rest breaks.",{"type":64,"content":387},[388],{"text":389,"type":68},"If your timesheets don't record breaks or track weekly hours accurately, you can lose visibility of these limits. Good record-keeping helps you stay on top of compliance and flags potential issues for manager review before they grow.",{"type":64,"content":391},[392],{"text":393,"type":68},"Visibility is the key word here. You can't manage what you can't see, and manual sheets rarely show weekly totals at a glance. When the numbers are clear, it's far easier to spot someone drifting toward too many hours and act early.",{"type":64,"content":395},[396],{"text":397,"type":68},"This is general information, not legal advice. Deputy supports compliance workflows but does not guarantee compliance. Employers remain responsible for configuring Deputy appropriately and complying with the laws, contractual requirements, and policies that apply to their workforce.",{"type":97,"attrs":399,"content":400},{"level":99},[401],{"text":402,"type":68},"Find the source of your most common timesheet mistakes",{"type":64,"content":404},[405],{"text":406,"type":68},"The best way to stop timesheet errors is to work out why they keep happening. Deciding whether a problem is mostly human or mostly system will point you to the right fix.",{"type":64,"content":408},[409],{"text":410,"type":68},"Here's a simple chart to help you pinpoint where to start.",{"type":64,"content":412},[413],{"text":414,"type":68},"If you're seeing lots of human errors, talk to your people, check they understand the process, and address recurring issues one-on-one. If the errors are mostly system-based, the tools themselves need a rethink.",{"type":64,"content":416},[417],{"text":418,"type":68},"Either way, it's worth asking how well your system serves you. The more simple, intuitive, and organised your time tracking is, the lower the chance of slips and oversights.",{"type":64,"content":420},[421,425],{"text":422,"type":68,"marks":423},"Case study:",[424],{"type":119},{"text":426,"type":68}," Tribeca Pediatrics reports consolidating multiple offices onto one rota management and time tracking system.","cms-blog-richtext",{"_uid":429,"ctas":430,"theme":444,"component":445,"hide_capterra":56,"spacer_bottom":446,"call_to_action":447,"call_to_action_style":54},"1e24a4c8-27c1-4f0c-9b3d-4f65bf11abf9",[431,439],{"_uid":432,"link":433,"text":436,"type":437,"component":438,"analyticsId":20},"c9f65141-6b03-4920-a647-066a6a9eb3b8",{"id":20,"url":20,"linktype":434,"fieldtype":435,"cached_url":20},"story","multilink","Start for free","signup","buttonContentType",{"_uid":440,"link":441,"text":442,"type":443,"component":438,"analyticsId":20},"64ca3adc-5555-4cb4-8aa8-b0bcad90efb5",{"id":20,"url":20,"linktype":434,"fieldtype":435,"cached_url":20},"See how it works","consultation","purple","cms-cta-dark","40",{"type":61,"content":448},[449],{"type":64,"content":450},[451],{"text":452,"type":68},"See how Deputy helps your team cut timesheet errors and pay staff correctly.",{"_uid":454,"content":455,"component":427},"ccb41c32-2d37-4b11-b89d-cc04e8b03c1f",{"type":61,"content":456},[457,462,466,470,475,479,483,487,492,496,500,504,509,513,517,532,537,541,545,549,575,580,584,596,600,604,609,613,633,637,641,646,658,662,674,678,683,687,707,713,719,723,729,733,739,743,749,753,759],{"type":97,"attrs":458,"content":459},{"level":99},[460],{"text":461,"type":68},"Practical ways to reduce timesheet errors",{"type":64,"content":463},[464],{"text":465,"type":68},"Once you know where mistakes come from, these habits will help you minimise them. Layer them together for the best results.",{"type":245,"attrs":467},{"alt":468,"src":469,"title":20},"Retail shop worker clocking in on a wall-mounted tablet time clock near the stockroom","//a.storyblok.com/f/64010/0x0/bd31116069/image.png",{"type":97,"attrs":471,"content":472},{"level":251},[473],{"text":474,"type":68},"1. Teach your team to review their own timesheets",{"type":64,"content":476},[477],{"text":478,"type":68},"Show your staff how to check their sheets so they can own their time tracking. This helps them spot issues early and can help catch errors before timesheets reach payroll.",{"type":64,"content":480},[481],{"text":482,"type":68},"Self-review also lightens the load on your human resources (HR) and payroll people. Your team has greater visibility into the hours recorded for their shifts, which can help them identify discrepancies early.",{"type":64,"content":484},[485],{"text":486,"type":68},"Keep the ask small and specific. Prompt people to check start times, finish times, and breaks against what they actually did, then confirm before the deadline. A quick habit beats a big correction later.",{"type":97,"attrs":488,"content":489},{"level":251},[490],{"text":491,"type":68},"2. Set clear expectations",{"type":64,"content":493},[494],{"text":495,"type":68},"You should communicate clearly when lots of people work lots of shifts. Spell out your time-tracking rules and who's responsible for what.",{"type":64,"content":497},[498],{"text":499,"type":68},"If someone isn't logging time, explain why it matters and how errors affect their pay. Refresh everyone on the process now and then so you all stay on the same page.",{"type":64,"content":501},[502],{"text":503,"type":68},"New starters and busy periods are worth extra attention. Fold time tracking into onboarding, and give a quick reminder before peak seasons when new faces and long shifts multiply the risk of mistakes.",{"type":97,"attrs":505,"content":506},{"level":251},[507],{"text":508,"type":68},"3. Let employees edit and confirm their hours",{"type":64,"content":510},[511],{"text":512,"type":68},"Where your system allows, you should let staff edit and confirm their own timesheets. They know the details of their shifts and often catch mistakes faster than HR would.",{"type":64,"content":514},[515],{"text":516,"type":68},"Fixing errors themselves can also cut the back-and-forth between staff and managers. That can save everyone time and help keep payroll moving.",{"type":64,"content":518},[519,522,524,530],{"text":422,"type":68,"marks":520},[521],{"type":119},{"text":523,"type":68}," See how ",{"text":525,"type":68,"marks":526},"MakeSpace upgraded its rota management",[527],{"type":77,"attrs":528},{"href":529,"uuid":47,"anchor":47,"target":158,"linktype":81},"https://www.deputy.com/gb/customers/makespace",{"text":531,"type":68}," to give staff a clearer view of their own hours.",{"type":97,"attrs":533,"content":534},{"level":251},[535],{"text":536,"type":68},"4. Audit timesheets before payroll",{"type":64,"content":538},[539],{"text":540,"type":68},"We all want to trust our team to get hours right first time. Reviewing timesheets before payroll can help catch discrepancies that staff or managers didn't identify earlier.",{"type":64,"content":542},[543],{"text":544,"type":68},"You should build a system where more than one person checks the numbers. For example, staff review their own hours, then HR gives them a final look before payroll runs. Catching errors early is far easier than unpicking them later.",{"type":64,"content":546},[547],{"text":548,"type":68},"A short pre-payroll checklist keeps audits consistent across sites:",{"type":351,"content":550},[551,557,563,569],{"type":111,"content":552},[553],{"type":64,"content":554},[555],{"text":556,"type":68},"Do the hours match the published rota, allowing for approved changes?",{"type":111,"content":558},[559],{"type":64,"content":560},[561],{"text":562,"type":68},"Are breaks logged for every qualifying shift?",{"type":111,"content":564},[565],{"type":64,"content":566},[567],{"text":568,"type":68},"Is anyone close to their weekly hours limit?",{"type":111,"content":570},[571],{"type":64,"content":572},[573],{"text":574,"type":68},"Has a manager confirmed and approved every timesheet?",{"type":97,"attrs":576,"content":577},{"level":99},[578],{"text":579,"type":68},"Get more from your current timesheet system",{"type":64,"content":581},[582],{"text":583,"type":68},"Before you switch tools, make sure you're using your current system fully. Many systems hide features that could tidy up your whole process.",{"type":64,"content":585},[586,588,594],{"text":587,"type":68},"If you run software-based timesheets, dig into the settings and take full advantage of them to reduce the chance of errors. Deputy's ",{"text":589,"type":68,"marks":590},"timesheets help centre",[591],{"type":77,"attrs":592},{"href":593,"uuid":47,"anchor":47,"target":158,"linktype":81},"https://help.deputy.com/hc/en-au/categories/4614232027023-Timesheets",{"text":595,"type":68}," shows just how much a modern system can handle, for example.",{"type":64,"content":597},[598],{"text":599,"type":68},"This is also a good moment to be honest about fit. Sometimes businesses outgrow a system without realising it, until problems start piling up. Look for missing features, clunky steps, or anything that slows your managers down.",{"type":64,"content":601},[602],{"text":603,"type":68},"Ask your managers and staff where the process snags. The people using it every day will tell you which steps feel fiddly and where errors creep in. Their answers point straight at what a better tool needs to do.",{"type":97,"attrs":605,"content":606},{"level":99},[607],{"text":608,"type":68},"When to upgrade your timesheet system",{"type":64,"content":610},[611],{"text":612,"type":68},"Maybe you've explored your current tools and found they no longer keep up. Perhaps you've grown fast, added new sites, or simply decided it's time to go software-based.",{"type":64,"content":614},[615,617,623,625,631],{"text":616,"type":68},"A well-chosen switch can streamline the whole process and cut common timesheet errors at the source. For a deeper look at your options, read our ",{"text":618,"type":68,"marks":619},"guide to time tracking software",[620],{"type":77,"attrs":621},{"href":622,"uuid":47,"anchor":47,"target":158,"linktype":81},"https://www.deputy.com/gb/blog/the-definitive-guide-to-employee-time-tracking-and-timesheet-software",{"text":624,"type":68}," and these ",{"text":626,"type":68,"marks":627},"benefits of upgrading your timesheet system",[628],{"type":77,"attrs":629},{"href":630,"uuid":47,"anchor":47,"target":158,"linktype":81},"https://www.deputy.com/gb/blog/7-benefits-of-using-a-digital-time-and-attendance-solution",{"text":632,"type":68},".",{"type":64,"content":634},[635],{"text":636,"type":68},"The right platform can help you set guardrails around hours and breaks, so you may spend less time on manual maths.",{"type":64,"content":638},[639],{"text":640,"type":68},"With Deputy, managers can set weekly hour limits and configure break rules or alerts to help monitor breaks during the week.",{"type":97,"attrs":642,"content":643},{"level":99},[644],{"text":645,"type":68},"How Deputy helps reduce timesheet errors for hourly teams",{"type":64,"content":647},[648,650,656],{"text":649,"type":68},"When clock-ins, timesheets, and rotas live in separate places, errors creep in. Deputy's ",{"text":651,"type":68,"marks":652},"employee time clock",[653],{"type":77,"attrs":654},{"href":655,"uuid":47,"anchor":47,"target":158,"linktype":81},"https://www.deputy.com/gb/features/employee-time-clock",{"text":657,"type":68}," brings rota management, time tracking, and clock-ins into one place. It suits businesses managing multiple people, shifts, and sites.",{"type":64,"content":659},[660],{"text":661,"type":68},"Staff clock in and out with a few taps, and their recorded hours flow straight through to timesheets. That single step can help reduce the manual re-keying and hand calculations behind many timesheet errors.",{"type":64,"content":663},[664,666,672],{"text":665,"type":68},"Managers can review and approve time in one place with Deputy's ",{"text":667,"type":68,"marks":668},"time and attendance software",[669],{"type":77,"attrs":670},{"href":671,"uuid":47,"anchor":47,"target":158,"linktype":81},"https://www.deputy.com/gb/features/time-and-attendance",{"text":673,"type":68},", and the platform flags potential issues for manager review. That may help reduce compliance risk without replacing your judgement, because you decide what happens next.",{"type":64,"content":675},[676],{"text":677,"type":68},"You can set limits around weekly hours and configure break rules or alerts to support compliance workflows. Deputy's auditable time and attendance records can support oversight and recordkeeping, while employers remain responsible for meeting applicable requirements.",{"type":97,"attrs":679,"content":680},{"level":251},[681],{"text":682,"type":68},"One view across every location",{"type":64,"content":684},[685],{"text":686,"type":68},"For multi-site teams, that single view helps most. Managers can see every location's hours in one place, which can make it easier to catch odd entries and attribute time correctly. That may mean less chasing, fewer surprises on payroll day, and more time for other work.",{"type":64,"content":688},[689,691,697,699,705],{"text":690,"type":68},"If you're comparing systems, check whether a tool handles your locations, break rules, and approval steps. You can ",{"text":692,"type":68,"marks":693},"trial Deputy",[694],{"type":77,"attrs":695},{"href":696,"uuid":47,"anchor":47,"target":158,"linktype":81},"https://www.deputy.com/gb/free-trial",{"text":698,"type":68}," or ",{"text":700,"type":68,"marks":701},"book a demo",[702],{"type":77,"attrs":703},{"href":704,"uuid":47,"anchor":47,"target":158,"linktype":81},"https://www.deputy.com/gb/contact-sales",{"text":706,"type":68}," to see how it fits.",{"type":97,"attrs":708,"content":710},{"level":709},4,[711],{"text":712,"type":68},"Frequently asked questions",{"type":64,"content":714},[715],{"text":716,"type":68,"marks":717},"How does Deputy help reduce timesheet errors?",[718],{"type":119},{"type":64,"content":720},[721],{"text":722,"type":68},"Deputy captures clock-ins and clock-outs automatically and turns them into timesheets. That can help reduce manual re-keying and hand calculations, two common sources of timesheet errors on hourly teams.",{"type":64,"content":724},[725],{"text":726,"type":68,"marks":727},"Can employees fix their own timesheets in Deputy?",[728],{"type":119},{"type":64,"content":730},[731],{"text":732,"type":68},"Depending on your settings and permissions, staff can review and update relevant recorded hours. Managers can then review and approve timesheets as part of the payroll workflow.",{"type":64,"content":734},[735],{"text":736,"type":68,"marks":737},"Does Deputy help with UK working time and break records?",[738],{"type":119},{"type":64,"content":740},[741],{"text":742,"type":68},"Deputy can record hours and breaks and provides configurable rules and alerts that can support manager oversight of working-time requirements. These tools support compliance workflows but do not guarantee compliance. Employers remain responsible for configuring Deputy appropriately and meeting applicable requirements.",{"type":64,"content":744},[745],{"text":746,"type":68,"marks":747},"How does Deputy handle timesheets across multiple locations?",[748],{"type":119},{"type":64,"content":750},[751],{"text":752,"type":68},"Deputy brings every site's rota and timesheets into one system. Managers get visibility across locations, so it's easier to spot errors and attribute time to the right job.",{"type":64,"content":754},[755],{"text":756,"type":68,"marks":757},"Can I try Deputy before committing?",[758],{"type":119},{"type":64,"content":760},[761],{"text":762,"type":68},"Yes. You can test rota management and time tracking with your own team before making a decision. A guided demo is also available if you'd like a walkthrough tailored to your business.","Timesheet Errors for Hourly Teams: 11 Common Mistakes","blog-post","2026-09-15 04:32",{"_uid":767,"title":32,"imgSrc":20,"plugin":33,"imageAlt":768,"minWidth":769,"imageName":770,"imageS3Key":771,"description":38,"mobileWidth":772,"desktopWidth":772,"assetSelector":20,"imagePublicUrl":773,"imageOriginalUrl":774,"sourceImageWidth":775,"sourceImageHeight":776},"0e3b9f95-0900-4916-a894-410a1d232805","person using laptop with weekly timesheet document on screen",1200,"istock-2206885113.jpg","f/64010/1254x836/84c9eea711/istock-2206885113.jpg",600,"https://s3.amazonaws.com/a.storyblok.com/f/64010/1254x836/84c9eea711/istock-2206885113.jpg","//a.storyblok.com/f/64010/1254x836/84c9eea711/istock-2206885113.jpg",1254,836,[778],{"name":779,"created_at":780,"published_at":781,"updated_at":782,"id":783,"uuid":784,"content":785,"slug":795,"full_slug":796,"sort_by_date":47,"position":797,"tag_list":798,"is_startpage":50,"parent_id":799,"meta_data":47,"group_id":800,"first_published_at":801,"release_id":47,"lang":54,"path":47,"alternates":802,"default_full_slug":47,"translated_slugs":47,"_stopResolving":56},"Article","2020-05-27T00:12:38.525Z","2022-04-21T00:47:46.561Z","2022-04-21T00:47:46.584Z",12174506,"eebc545a-310f-42c0-a488-2fa93c9e0756",{"_uid":786,"icon":787,"link":791,"name":792,"subline":793,"headline":792,"component":794},"2748a594-cc6f-4c66-8d86-f4696737e8d7",{"_uid":788,"title":32,"imgSrc":20,"plugin":33,"imageAlt":20,"minWidth":789,"imageName":20,"imageS3Key":20,"description":38,"mobileWidth":790,"desktopWidth":790,"assetSelector":20,"imagePublicUrl":20,"sourceImageWidth":20,"sourceImageHeight":20},"4b487a44-082b-4acd-97b6-900e66b62b19",36,"18",{"id":20,"url":20,"anchor":20,"linktype":434,"fieldtype":435,"cached_url":20},"Articles","Learn everything you need to know about streamlining business growth, staff support, and more","tags","article","_content_types/tags/types/article",-30,[],12008165,"7f931f16-1cd1-42a9-a9fd-6f5a170cd1e7","2020-07-11T12:44:21.449Z",[],[804],{"name":805,"created_at":806,"published_at":807,"updated_at":808,"id":809,"uuid":810,"content":811,"slug":817,"full_slug":818,"sort_by_date":47,"position":819,"tag_list":820,"is_startpage":50,"parent_id":821,"meta_data":47,"group_id":822,"first_published_at":823,"release_id":47,"lang":54,"path":47,"alternates":824,"default_full_slug":47,"translated_slugs":47,"_stopResolving":56},"Time and attendance","2022-04-11T01:56:55.228Z","2022-04-21T01:15:18.251Z","2022-04-21T01:15:18.273Z",123293008,"1776453c-e38f-4e7c-845e-e5724c4ac936",{"_uid":812,"icon":813,"link":815,"name":805,"subline":816,"headline":805,"component":794},"2c93c34f-89ff-44c2-a9c6-69872c376df1",{"_uid":814,"title":32,"imgSrc":20,"plugin":33,"imageAlt":20,"minWidth":789,"imageName":20,"imageS3Key":20,"description":38,"mobileWidth":790,"desktopWidth":790,"assetSelector":20,"imagePublicUrl":20,"sourceImageWidth":20,"sourceImageHeight":20},"0dc964ca-3d43-4a52-8e36-52ea9480c56b",{"id":20,"url":20,"linktype":434,"fieldtype":435,"cached_url":20},"Discover better ways to keep track of employee time and attendance","time-and-attendance","_content_types/tags/features/time-and-attendance",10,[],12008161,"ac511212-ad0b-4fa1-92cb-86f222c9becc","2022-04-11T01:56:59.103Z",[],[826,849,876,903],{"name":827,"created_at":828,"published_at":829,"updated_at":830,"id":831,"uuid":832,"content":833,"slug":841,"full_slug":842,"sort_by_date":47,"position":843,"tag_list":844,"is_startpage":50,"parent_id":845,"meta_data":47,"group_id":846,"first_published_at":847,"release_id":47,"lang":54,"path":47,"alternates":848,"default_full_slug":47,"translated_slugs":47,"_stopResolving":56},"Small business","2022-04-08T07:24:16.641Z","2022-04-21T00:49:49.934Z","2022-04-21T00:49:49.960Z",122691097,"f42f6365-50cd-4ce3-a360-497d791bb0cf",{"_uid":834,"icon":835,"link":837,"name":827,"subline":840,"headline":827,"component":794},"7a27d29a-f63e-409d-86b1-f1a6c97f1aba",{"_uid":836,"title":32,"imgSrc":20,"plugin":33,"imageAlt":20,"minWidth":789,"imageName":20,"imageS3Key":20,"description":38,"mobileWidth":790,"desktopWidth":790,"assetSelector":20,"imagePublicUrl":20,"sourceImageWidth":20,"sourceImageHeight":20},"36cefdbf-e936-4e25-ac56-6e61f9b6765f",{"id":838,"url":20,"linktype":434,"fieldtype":435,"cached_url":839},"09a55c59-a404-432c-a97d-b181114d51fc","us/small-and-medium-business","Stay up to date with everything you need to know to upkeep and fast track the growth of your small business","small-business","_content_types/industries/small-business",-180,[],12008164,"2aee62f7-b27a-4910-bdd3-356b763b3784","2022-04-08T07:24:20.654Z",[],{"name":850,"created_at":851,"published_at":852,"updated_at":853,"id":854,"uuid":855,"content":856,"slug":869,"full_slug":870,"sort_by_date":47,"position":871,"tag_list":872,"is_startpage":50,"parent_id":845,"meta_data":47,"group_id":873,"first_published_at":874,"release_id":47,"lang":54,"path":47,"alternates":875,"default_full_slug":47,"translated_slugs":47,"_stopResolving":56},"Hospitality","2020-05-26T00:44:41.590Z","2022-04-21T00:49:32.120Z","2022-04-21T00:49:32.144Z",12079646,"a4175408-f03c-46a7-ac90-9bcb60b0329e",{"_uid":857,"icon":858,"link":865,"name":850,"subline":868,"headline":850,"component":794},"a20b2845-d667-468f-b713-48c49d1e72a4",{"_uid":859,"title":32,"imgSrc":20,"plugin":33,"imageAlt":860,"minWidth":789,"imageName":861,"imageS3Key":862,"description":38,"mobileWidth":790,"desktopWidth":790,"assetSelector":20,"imagePublicUrl":863,"imageOriginalUrl":864,"sourceImageWidth":20,"sourceImageHeight":20},"32c2237e-bc4a-43c8-8bcb-daff1cd3b08a","hospitality industry","icon-hospo-transparent.svg","f/64010/x/2433107f2a/icon-hospo-transparent.svg","https://s3.amazonaws.com/a.storyblok.com/f/64010/x/2433107f2a/icon-hospo-transparent.svg","https://a.storyblok.com/f/64010/x/2433107f2a/icon-hospo-transparent.svg",{"id":866,"url":20,"linktype":434,"fieldtype":435,"cached_url":867},"4e6ff111-7794-44ca-b5d7-b9bd8ddab117","us/industry/hospitality","From restaurants, cafes, bars, and more, discover new ways to streamline your business’s growth","hospitality","_content_types/industries/hospitality",-70,[],"39eaeb5f-7622-4282-8886-cff5c2932059","2020-06-17T04:55:57.970Z",[],{"name":877,"created_at":878,"published_at":879,"updated_at":880,"id":881,"uuid":882,"content":883,"slug":896,"full_slug":897,"sort_by_date":47,"position":898,"tag_list":899,"is_startpage":50,"parent_id":845,"meta_data":47,"group_id":900,"first_published_at":901,"release_id":47,"lang":54,"path":47,"alternates":902,"default_full_slug":47,"translated_slugs":47,"_stopResolving":56},"Retail","2020-05-26T00:43:34.895Z","2022-04-21T00:49:15.163Z","2022-04-21T00:49:15.187Z",12079641,"3151d1b8-4110-4a93-a46f-e4e3101be662",{"_uid":884,"icon":885,"link":892,"name":877,"subline":895,"headline":877,"component":794},"162762f3-21e3-4f10-9706-a9f85f690547",{"_uid":886,"title":32,"imgSrc":20,"plugin":33,"imageAlt":887,"minWidth":789,"imageName":888,"imageS3Key":889,"description":38,"mobileWidth":790,"desktopWidth":790,"assetSelector":20,"imagePublicUrl":890,"imageOriginalUrl":891,"sourceImageWidth":20,"sourceImageHeight":20},"bec3de1c-7734-4edd-82f7-af7a92153807","retail industry","icon-retail-transparent.svg","f/64010/x/301e8d003e/icon-retail-transparent.svg","https://s3.amazonaws.com/a.storyblok.com/f/64010/x/301e8d003e/icon-retail-transparent.svg","https://a.storyblok.com/f/x/301e8d003e/icon-retail-transparent.svg",{"id":893,"url":20,"linktype":434,"fieldtype":435,"cached_url":894},"2ea74ced-79f3-4086-a6e8-4fee4a08e7f2","us/industry/retail","Get helpful tips, learn top trends, and insightful tips that can help your retail business thrive","retail","_content_types/industries/retail",-20,[],"f1b7548f-ae0d-48a5-9854-17272fd2f794","2020-06-17T04:57:09.192Z",[],{"name":904,"created_at":905,"published_at":906,"updated_at":907,"id":908,"uuid":909,"content":910,"slug":923,"full_slug":924,"sort_by_date":47,"position":925,"tag_list":926,"is_startpage":50,"parent_id":845,"meta_data":47,"group_id":927,"first_published_at":928,"release_id":47,"lang":54,"path":47,"alternates":929,"default_full_slug":47,"translated_slugs":47,"_stopResolving":56},"Healthcare","2020-05-26T00:44:53.202Z","2022-04-21T00:49:01.642Z","2022-04-21T00:49:01.666Z",12079647,"eaab8dcf-b8a9-4336-9980-088f92f041be",{"_uid":911,"icon":912,"link":919,"name":904,"subline":922,"headline":904,"component":794},"e9dd980d-caf5-40ff-bd1c-1e7453f9dcbf",{"_uid":913,"title":32,"imgSrc":20,"plugin":33,"imageAlt":914,"minWidth":789,"imageName":915,"imageS3Key":916,"description":38,"mobileWidth":790,"desktopWidth":790,"assetSelector":20,"imagePublicUrl":917,"imageOriginalUrl":918,"sourceImageWidth":20,"sourceImageHeight":20},"d5f5f0ac-d4c0-427f-85ef-bfdc8127e095","healthcare industry","icon-healthcare-transparent.svg","f/64010/x/3ec47fef69/icon-healthcare-transparent.svg","https://s3.amazonaws.com/a.storyblok.com/f/64010/x/3ec47fef69/icon-healthcare-transparent.svg","https://a.storyblok.com/f/x/3ec47fef69/icon-healthcare-transparent.svg",{"id":920,"url":20,"anchor":20,"linktype":434,"fieldtype":435,"cached_url":921},"0b81c422-bb13-4a74-a09b-c1b1544fa103","us/industry/healthcare/","Unlock key insights and effective strategies to win over new business — and support staff for your clinic","healthcare","_content_types/industries/healthcare",-80,[],"25a3ee98-2b9e-4538-9647-5fced4701392","2020-06-17T04:55:43.708Z",[],[931,1041,3568],{"name":932,"created_at":933,"published_at":934,"updated_at":935,"id":936,"uuid":937,"content":938,"slug":974,"full_slug":1026,"sort_by_date":47,"position":1027,"tag_list":1028,"is_startpage":50,"parent_id":1029,"meta_data":47,"group_id":1030,"first_published_at":1031,"release_id":47,"lang":54,"path":47,"alternates":1032,"default_full_slug":47,"translated_slugs":47,"_stopResolving":56},"5 Tips to Solve Your Payroll Problems and Reduce Errors","2020-06-24T03:12:29.625Z","2022-11-18T00:41:50.113Z","2022-11-18T00:41:50.134Z",14078845,"6ae8c546-4472-4b53-a9cb-f5730c2de44e",{"seo":939,"_uid":943,"author":944,"content":967,"headline":932,"component":764,"post_date":971,"thumbnail":972,"types_tag":981,"features_tag":1002,"industries_tag":1022,"related_articles":1023,"ways_of_working_tag":1024},{"title":13,"plugin":14,"seoTitle":940,"description":16,"seoKeywords":941,"seoTitleInput":932,"seoDescription":942},"5 Tips to Solve Your Payroll Problems and Reduce Errors - Deputy UK","payroll","Simple payroll mistakes can lead to frustrated employees and extra fees. Read on for five tips to solve your payroll problems and reduce errors.","effcb3a3-986b-4ead-89d8-77f041980fdb",{"name":945,"created_at":946,"published_at":24,"updated_at":947,"id":948,"uuid":949,"content":950,"slug":960,"full_slug":961,"sort_by_date":47,"position":962,"tag_list":963,"is_startpage":50,"parent_id":51,"meta_data":47,"group_id":964,"first_published_at":965,"release_id":47,"lang":54,"path":47,"alternates":966,"default_full_slug":47,"translated_slugs":47,"_stopResolving":56},"Katie Sawyer","2020-05-18T05:17:25.789Z","2020-10-21T22:12:21.372Z",11639534,"fe48477f-16ae-4f93-9548-994338925111",{"_uid":951,"name":945,"image":952,"component":43,"description":959},"69cafa51-a172-416a-97ad-46b3f812db04",{"id":953,"title":32,"plugin":33,"imageAlt":20,"minWidth":35,"imageName":954,"imageS3Key":955,"description":38,"mobileWidth":39,"desktopWidth":39,"assetSelector":20,"imagePublicUrl":956,"imageOriginalUrl":957,"sourceImageWidth":958,"sourceImageHeight":958},1127039,"katie-headshot.jpeg","f/64010/200x200/b04b01a5b2/katie-headshot.jpeg","https://s3.amazonaws.com/a.storyblok.com/f/64010/200x200/b04b01a5b2/katie-headshot.jpeg","//a.storyblok.com/f/64010/200x200/b04b01a5b2/katie-headshot.jpeg",200,"Katie is the Director of Content Marketing at Deputy. She's happiest when she can help people do more of what they love. She likes telling stories, meeting new people, and being a word nerd.","katie-sawyer","_content_types/authors/katie-sawyer",-380,[],"ad246271-b664-4bef-b1f9-94778e53c6c6","2020-06-22T07:52:08.320Z",[],[968],{"_uid":969,"content":970,"component":427},"a77a0f01-5e2e-4faf-acad-de899b6edcad","It’s payroll time and you need to wrap up this pay period. But you’re also trying to track down employees to confirm their timesheets, answer angry customer comments, and track down your vendor who was supposed to deliver your supply yesterday.\n\nIn short — you’re busy.\n\nSimple payroll mistakes can lead to frustrated employees and extra fees — all of which could have been avoided with the right tools. Read on for five tips to solve your payroll problems and reduce errors.\n\n### **1\\. Maintain accurate records**\n\nPaper timesheets are a recipe for disaster. Manually entering time data is the very definition of “doing too much.” Especially when you’re trying to track down staff to confirm their hours and re-entering the information into your system. \n\nUse an electronic timesheet and [timesheet software](https://www.deputy.com/features/time-and-attendance) that enables managers to easily record staff attendance, capture how much time employees spend on shift, collect automatic timesheets for approval, and export timesheets to their payroll software with one tap.\n\n### **2\\. Account for overtime**\n\nPayroll is complicated enough, even without adding in overtime calculations. Those [overtime calculations](https://www.deputy.com/glossary/what-are-overtime-expenses) can be complex. And it’s easy to make overtime mistakes if you’re calculating payroll by hand.\n\nFailure to pay the correct wage for overtime can be costly, especially when it comes with an extra penalty fee. Make overtime pay easier when you use sophisticated software to control, track, and automate payroll calculations. Avoid those mistakes — and penalty pay.\n\n### **3\\. Brush up on local employment regulations**\n\n[Fair Workweek regulations](https://www.deputy.com/blog/ultimate-fair-workweek-guide) are a comprehensive set of requirements for employers of hourly staff. For example, New York employers are required to pay employees a premium to be on-call or work certain scheduled hours. And while the specifics vary by jurisdiction, the employers need to be aware of what impacts their business. Similar regulations have already been set in Australia, and are on the rise in places like the United Kingdom.  \n\nFor managers, knowing these regulations can make their payroll process easier, helping to avoid payroll and compliance challenges. Look for workforce management software that makes compliance a priority.\n\n### **4\\. Integrate scheduling**\n\nUsing a workforce management system that integrates with your payroll system to improve accuracy — and cut out the stress associated with payroll.\n\nYou lower the risk of human error when you eliminate manual data entry from the process. And you can also [prevent scheduling errors](https://www.deputy.com/features/scheduling-software) which lead to costly payroll problems, like excessive overtime.\n\n### **5\\. Automate payroll taxes**\n\nPayroll tax rates change constantly. In a single pay period, you may be responsible to calculate taxes and employee deductions for:\n\n*   Federal income tax\n*   Social security tax\n*   Medicare tax\n*   State income tax\n*   Various local taxes\n\nYour business could face steep penalties if you make mistakes on your payroll tax liability, including costly back tax payments with interests and penalties. Unpaid payroll taxes are [$72 billion](https://www.justice.gov/opa/pr/justice-department-reminds-employers-their-employment-tax-responsibilities) of the US tax gap.\n\nIt’s easy to make payroll tax mistakes if you’re trying to calculate liability manually. Automate payroll tax calculates for all Federal, state, and local taxes with a smarter timesheet management software.\n\n**Run accurate payroll, every time**\n------------------------------------\n\nEveryone wins when your payroll is [simple and accurate](https://www.deputy.com/blog/how-to-do-payroll-for-your-small-business). Employees are happy and you’re not suffering the risks of underpaying or overpaying your obligations. Fortunately, most of the heavy lifting you need to run accurate payroll can be handled with timesheet management software. See how easy payroll can be when you integrate your payroll with Deputy. Try it out with a [free trial of Deputy](https://www.deputy.com/?utm_source=blog&utm_medium=organic&utm_campaign=ft_glb_all_all_retail_&utm_content=na&stream=all_us-er&dh=bl_bl_bl) today.\n\n[![](https://www.deputy.com/dptycms/wp-content/uploads/2019/10/StartFreeTrial%402x-300x72.png)](https://www.deputy.com/?utm_source=blog&utm_medium=organic&utm_campaign=ft_glb_all_all_retail_&utm_content=na&stream=all_us-er&dh=bl_bl_bl)","2020-01-14 00:00",{"id":973,"title":32,"plugin":33,"imageAlt":974,"minWidth":769,"imageName":975,"imageS3Key":976,"description":38,"mobileWidth":977,"desktopWidth":977,"assetSelector":20,"imagePublicUrl":978,"imageOriginalUrl":979,"sourceImageWidth":772,"sourceImageHeight":980},1197442,"tips-solve-payroll-problems-and-reduce-errors","tips-solve-payroll-problems-and-reduce-errors-thumbnail.jpeg","f/64010/600x342/f0532a32cc/tips-solve-payroll-problems-and-reduce-errors-thumbnail.jpeg","600","https://s3.amazonaws.com/a.storyblok.com/f/64010/600x342/f0532a32cc/tips-solve-payroll-problems-and-reduce-errors-thumbnail.jpeg","//a.storyblok.com/f/64010/600x342/f0532a32cc/tips-solve-payroll-problems-and-reduce-errors-thumbnail.jpeg",342,[982],{"name":983,"created_at":984,"published_at":985,"updated_at":986,"id":987,"uuid":988,"content":989,"slug":995,"full_slug":996,"sort_by_date":47,"position":997,"tag_list":998,"is_startpage":50,"parent_id":799,"meta_data":47,"group_id":999,"first_published_at":1000,"release_id":47,"lang":54,"path":47,"alternates":1001,"default_full_slug":47,"translated_slugs":47,"_stopResolving":56},"Tips","2020-05-25T05:42:06.944Z","2022-04-21T00:47:34.487Z","2022-04-21T00:47:34.513Z",12010590,"00b882ff-cfff-4215-8ca6-4d10da8e8a15",{"_uid":990,"icon":991,"link":993,"name":983,"subline":994,"headline":983,"component":794},"3250175d-2696-4218-8633-256b4f0abbca",{"_uid":992,"title":32,"imgSrc":20,"plugin":33,"imageAlt":20,"minWidth":789,"imageName":20,"imageS3Key":20,"description":38,"mobileWidth":790,"desktopWidth":790,"assetSelector":20,"imagePublicUrl":20,"sourceImageWidth":20,"sourceImageHeight":20},"a2c86eae-d6af-4840-b26b-989f24f236ca",{"id":20,"url":20,"linktype":434,"fieldtype":435,"cached_url":20},"Get advice on how you can keep your workplace thriving","tips","_content_types/tags/types/tips",-10,[],"aa704e65-a671-4efa-a8bc-31a2f14dbd34","2020-07-11T12:44:22.120Z",[],[1003],{"name":1004,"created_at":1005,"published_at":1006,"updated_at":1007,"id":1008,"uuid":1009,"content":1010,"slug":941,"full_slug":1016,"sort_by_date":47,"position":1017,"tag_list":1018,"is_startpage":50,"parent_id":821,"meta_data":47,"group_id":1019,"first_published_at":1020,"release_id":47,"lang":54,"path":47,"alternates":1021,"default_full_slug":47,"translated_slugs":47,"_stopResolving":56},"Payroll","2020-05-25T23:58:43.455Z","2022-04-21T01:13:38.649Z","2022-04-21T01:13:38.675Z",12078738,"3cbab7d8-c02d-4f0a-ad9a-85afc9cb4bd6",{"_uid":1011,"icon":1012,"link":1014,"name":1004,"subline":1015,"headline":1004,"component":794},"43cf9cef-7add-4b16-9099-f0454619f098",{"_uid":1013,"title":32,"imgSrc":20,"plugin":33,"imageAlt":20,"minWidth":789,"imageName":20,"imageS3Key":20,"description":38,"mobileWidth":790,"desktopWidth":790,"assetSelector":20,"imagePublicUrl":20,"sourceImageWidth":20,"sourceImageHeight":20},"9cc6763e-05d5-4885-8092-eeca747dae5c",{"id":20,"url":20,"linktype":81,"fieldtype":435,"cached_url":20},"Read more about how you can optimize payroll processes, find the right tools, and provide accurate pay to your team","_content_types/tags/features/payroll",300,[],"f73d6405-f7b3-4b1d-934c-72ef109f6348","2020-07-11T12:16:48.476Z",[],[],[],[1025],"24757a66-930d-4c7d-bdff-b99b4a33750e","gb/blog/tips-solve-payroll-problems-and-reduce-errors",5010,[],11229371,"99b96ed8-d91c-486b-815b-a220c7ab23ed","2020-01-14T00:00:00.000Z",[1033,1037],{"id":1034,"name":932,"slug":974,"published":56,"full_slug":1035,"is_folder":50,"parent_id":1036},14078846,"au/blog/tips-solve-payroll-problems-and-reduce-errors",11114066,{"id":1038,"name":932,"slug":974,"published":56,"full_slug":1039,"is_folder":50,"parent_id":1040},13970938,"us/blog/tips-solve-payroll-problems-and-reduce-errors",11229372,{"name":1042,"created_at":1043,"published_at":1044,"updated_at":1045,"id":1046,"uuid":1047,"content":1048,"slug":3555,"full_slug":3556,"sort_by_date":47,"position":3557,"tag_list":3558,"is_startpage":50,"parent_id":1029,"meta_data":47,"group_id":3559,"first_published_at":3560,"release_id":47,"lang":54,"path":47,"alternates":3561,"default_full_slug":47,"translated_slugs":47,"_stopResolving":56},"5 Ways to Prevent Payroll Mistakes","2020-06-24T06:04:50.170Z","2025-05-07T22:48:12.225Z","2025-05-07T22:48:12.251Z",14084733,"fa07580d-c019-4b2f-a3a7-f071a2e8557c",{"seo":1049,"_uid":1053,"author":1054,"content":1059,"headline":1042,"component":764,"post_date":1902,"thumbnail":1903,"types_tag":1910,"features_tag":1911,"show_resource":56,"industries_tag":1912,"related_articles":1913,"ways_of_working_tag":3554},{"title":13,"plugin":14,"seoTitle":1050,"description":16,"seoKeywords":941,"seoTitleInput":1051,"seoDescription":1052},"5 Ways to Prevent Shift Business Payroll Mistakes — Deputy UK","5 Ways to Prevent Shift Business Payroll Mistakes","Are you trying to learn how to avoid payroll mistakes for your shift-based business? Discover 5 tactics to prevent payroll mistakes and make your job easier.","0dcdfd11-b67d-4cbc-a759-2533414db8fc",{"name":22,"created_at":23,"published_at":24,"updated_at":25,"id":26,"uuid":27,"content":1055,"slug":45,"full_slug":46,"sort_by_date":47,"position":48,"tag_list":1057,"is_startpage":50,"parent_id":51,"meta_data":47,"group_id":52,"first_published_at":53,"release_id":47,"lang":54,"path":47,"alternates":1058,"default_full_slug":47,"translated_slugs":47,"_stopResolving":56},{"_uid":29,"name":22,"image":1056,"component":43,"description":44},{"_uid":31,"title":32,"plugin":33,"imageAlt":34,"minWidth":35,"imageName":36,"imageS3Key":37,"description":38,"mobileWidth":39,"desktopWidth":39,"assetSelector":20,"imagePublicUrl":40,"imageOriginalUrl":41,"sourceImageWidth":42,"sourceImageHeight":42},[],[],[1060],{"_uid":1061,"content":1062,"component":427},"553ff79e-ae44-425e-995c-75b68dc346d5",{"type":61,"content":1063},[1064,1088,1095,1102,1110,1118,1139,1160,1207,1214,1235,1242,1269,1288,1296,1303,1310,1443,1464,1471,1501,1509,1516,1523,1571,1595,1603,1610,1644,1658,1679,1687,1695,1702,1709,1716,1819,1847,1855,1862,1876],{"type":64,"content":1065},[1066,1073,1083],{"text":1067,"type":68,"marks":1068},"Managing payroll can be one of the most time-consuming and error-prone challenges facing owners of shift-based businesses and their staff. In fact, one survey revealed that companies have an ",[1069],{"type":1070,"attrs":1071},"textStyle",{"color":1072},"#000000",{"text":1074,"type":68,"marks":1075},"average payroll accuracy rate of 80.15%",[1076,1079,1081],{"type":77,"attrs":1077},{"href":1078,"uuid":47,"anchor":47,"target":47,"linktype":81},"https://eyquest.com/files/Cost_and_Risks_Due_to_Payroll_Errors_2022_Final.pdf",{"type":1070,"attrs":1080},{"color":1072},{"type":1082},"underline",{"text":1084,"type":68,"marks":1085},". ",[1086],{"type":1070,"attrs":1087},{"color":1072},{"type":64,"content":1089},[1090],{"text":1091,"type":68,"marks":1092},"With labor regulations and litigations on the rise, payroll errors can also be costly to the business, not to mention the effect payroll mistakes have on staff morale and turnover.",[1093],{"type":1070,"attrs":1094},{"color":1072},{"type":64,"content":1096},[1097],{"text":1098,"type":68,"marks":1099},"So, how do you avoid payroll mistakes? Follow our five tips to reduce errors and improve accuracy.",[1100],{"type":1070,"attrs":1101},{"color":1072},{"type":64,"content":1103},[1104],{"type":245,"attrs":1105},{"id":1106,"alt":1107,"src":1108,"title":20,"source":20,"copyright":20,"meta_data":1109},22027428,"A payroll specialist doing payroll with a computer and calculator","https://a.storyblok.com/f/64010/788x443/79b67639d1/istock-1451258082.jpg",{"alt":1107,"title":20,"source":20,"copyright":20},{"type":97,"attrs":1111,"content":1112},{"level":99},[1113],{"text":1114,"type":68,"marks":1115},"1. Ensure correct employee data",[1116],{"type":1070,"attrs":1117},{"color":1072},{"type":64,"content":1119},[1120,1125,1134],{"text":1121,"type":68,"marks":1122},"Payroll mistakes are just that — mistakes. Sometimes they occur because you gathered incorrect employee information from the start during onboarding. ",[1123],{"type":1070,"attrs":1124},{"color":1072},{"text":1126,"type":68,"marks":1127},"Onboarding",[1128,1131,1133],{"type":77,"attrs":1129},{"href":1130,"uuid":47,"anchor":47,"target":158,"linktype":81},"https://www.deputy.com/gb/blog/what-is-onboarding-and-why-is-it-important",{"type":1070,"attrs":1132},{"color":1072},{"type":1082},{"text":1135,"type":68,"marks":1136}," can be a lot for both managers and employees alike, and it’s common for some tasks to slip through the cracks. ",[1137],{"type":1070,"attrs":1138},{"color":1072},{"type":64,"content":1140},[1141,1146,1155],{"text":1142,"type":68,"marks":1143},"Let’s be honest with each other — juggling multiple employees working different shifts and gathering the wrong information (or no information at all) is fairly easy to do. Luckily, there is a fix that is just as easy. ",[1144],{"type":1070,"attrs":1145},{"color":1072},{"text":1147,"type":68,"marks":1148},"Create task verification processes",[1149,1152,1154],{"type":77,"attrs":1150},{"href":1151,"uuid":47,"anchor":47,"target":158,"linktype":81},"https://www.deputy.com/gb/features/tasking",{"type":1070,"attrs":1153},{"color":1072},{"type":1082},{"text":1156,"type":68,"marks":1157}," for both employees and managers to confirm that new staff have correctly entered the following details: ",[1158],{"type":1070,"attrs":1159},{"color":1072},{"type":351,"content":1161},[1162,1171,1180,1189,1198],{"type":111,"content":1163},[1164],{"type":64,"content":1165},[1166],{"text":1167,"type":68,"marks":1168},"Name",[1169],{"type":1070,"attrs":1170},{"color":1072},{"type":111,"content":1172},[1173],{"type":64,"content":1174},[1175],{"text":1176,"type":68,"marks":1177},"Social security number",[1178],{"type":1070,"attrs":1179},{"color":1072},{"type":111,"content":1181},[1182],{"type":64,"content":1183},[1184],{"text":1185,"type":68,"marks":1186},"Bank account deposit number",[1187],{"type":1070,"attrs":1188},{"color":1072},{"type":111,"content":1190},[1191],{"type":64,"content":1192},[1193],{"text":1194,"type":68,"marks":1195},"Deductions for benefits",[1196],{"type":1070,"attrs":1197},{"color":1072},{"type":111,"content":1199},[1200],{"type":64,"content":1201},[1202],{"text":1203,"type":68,"marks":1204},"Tax information ",[1205],{"type":1070,"attrs":1206},{"color":1072},{"type":64,"content":1208},[1209],{"text":1210,"type":68,"marks":1211},"This process is a great way to ensure that everyone involved in the onboarding process can get everything done without feeling overwhelmed.",[1212],{"type":1070,"attrs":1213},{"color":1072},{"type":64,"content":1215},[1216,1221,1230],{"text":1217,"type":68,"marks":1218},"If you have the budget, make the process of bringing on new hires even easier with ",[1219],{"type":1070,"attrs":1220},{"color":1072},{"text":1222,"type":68,"marks":1223},"employee self-onboarding software",[1224,1227,1229],{"type":77,"attrs":1225},{"href":1226,"uuid":47,"anchor":47,"target":158,"linktype":81},"https://www.deputy.com/gb/hr-software/employee-onboarding",{"type":1070,"attrs":1228},{"color":1072},{"type":1082},{"text":1231,"type":68,"marks":1232},". Deputy HR software features allow your new employee to complete paperwork electronically before the start date. And thanks to e-signatures, you can ensure the employee has verified the information.",[1233],{"type":1070,"attrs":1234},{"color":1072},{"type":64,"content":1236},[1237],{"text":1238,"type":68,"marks":1239},"Plus, if you have younger employees (common in industries like fast food or retail) who may never have filled out this type of paperwork before, Deputy’s onboarding software will walk them through the process. Managers can teach new employees about their position instead of spending time on paperwork.",[1240],{"type":1070,"attrs":1241},{"color":1072},{"type":64,"content":1243},[1244,1250,1255,1264],{"text":1245,"type":68,"marks":1246},"One reminder:",[1247,1248],{"type":119},{"type":1070,"attrs":1249},{"color":1072},{"text":1251,"type":68,"marks":1252}," Your employees might have life changes during their tenure, so it’s crucial to have a process for updating their information. Changes in an employee’s address, marital status, or tax deductions can create payroll discrepancies, so build this into your plan. Ensure all your employees’ information and ",[1253],{"type":1070,"attrs":1254},{"color":1072},{"text":1256,"type":68,"marks":1257},"documents are in one place",[1258,1261,1263],{"type":77,"attrs":1259},{"href":1260,"uuid":47,"anchor":47,"target":158,"linktype":81},"https://www.deputy.com/gb/hr-software/document-management",{"type":1070,"attrs":1262},{"color":1072},{"type":1082},{"text":1265,"type":68,"marks":1266}," that’s easy to access. ",[1267],{"type":1070,"attrs":1268},{"color":1072},{"type":64,"content":1270},[1271,1282],{"text":1272,"type":68,"marks":1273},"Learn how Standwalk improved payroll",[1274,1277,1279,1281],{"type":77,"attrs":1275},{"href":1276,"uuid":47,"anchor":47,"target":158,"linktype":81},"https://www.deputy.com/gb/customers/deputy-saving-40-000-per-year-and-boosting-morale-at-standwalk",{"type":1278},"italic",{"type":1070,"attrs":1280},{"color":1072},{"type":1082},{"text":1283,"type":68,"marks":1284}," and morale while saving thousands of dollars. ",[1285,1286],{"type":1278},{"type":1070,"attrs":1287},{"color":1072},{"type":97,"attrs":1289,"content":1290},{"level":99},[1291],{"text":1292,"type":68,"marks":1293},"2. Work with a compliance-first mindset",[1294],{"type":1070,"attrs":1295},{"color":1072},{"type":64,"content":1297},[1298],{"text":1299,"type":68,"marks":1300},"Because employees clock in and out, shift-based businesses face unique compliance concerns. For example, employees who clock out late may be owed overtime, and their timecards should also reflect both paid and unpaid breaks.",[1301],{"type":1070,"attrs":1302},{"color":1072},{"type":64,"content":1304},[1305],{"text":1306,"type":68,"marks":1307},"Common compliance issues that occur with payroll include:",[1308],{"type":1070,"attrs":1309},{"color":1072},{"type":351,"content":1311},[1312,1321,1344,1353,1362,1371,1380,1389,1398,1407,1416,1425],{"type":111,"content":1313},[1314],{"type":64,"content":1315},[1316],{"text":1317,"type":68,"marks":1318},"Misclassifying employees ",[1319],{"type":1070,"attrs":1320},{"color":1072},{"type":111,"content":1322},[1323],{"type":64,"content":1324},[1325,1330,1339],{"text":1326,"type":68,"marks":1327},"Missed breaks (see our ",[1328],{"type":1070,"attrs":1329},{"color":1072},{"text":1331,"type":68,"marks":1332},"break compliance guide",[1333,1336,1338],{"type":77,"attrs":1334},{"href":1335,"uuid":47,"anchor":47,"target":158,"linktype":81},"https://www.deputy.com/gb/blog/meal-and-rest-break-laws-by-state",{"type":1070,"attrs":1337},{"color":1072},{"type":1082},{"text":1340,"type":68,"marks":1341}," to see what the rules are in your state)",[1342],{"type":1070,"attrs":1343},{"color":1072},{"type":111,"content":1345},[1346],{"type":64,"content":1347},[1348],{"text":1349,"type":68,"marks":1350},"Not paying for overtime",[1351],{"type":1070,"attrs":1352},{"color":1072},{"type":111,"content":1354},[1355],{"type":64,"content":1356},[1357],{"text":1358,"type":68,"marks":1359},"Time theft",[1360],{"type":1070,"attrs":1361},{"color":1072},{"type":111,"content":1363},[1364],{"type":64,"content":1365},[1366],{"text":1367,"type":68,"marks":1368},"Calculating and paying taxes incorrectly",[1369],{"type":1070,"attrs":1370},{"color":1072},{"type":111,"content":1372},[1373],{"type":64,"content":1374},[1375],{"text":1376,"type":68,"marks":1377},"Incorrect payment amounts",[1378],{"type":1070,"attrs":1379},{"color":1072},{"type":111,"content":1381},[1382],{"type":64,"content":1383},[1384],{"text":1385,"type":68,"marks":1386},"Not reporting all forms of employee compensation (tips, commissions, bonuses, etc.)",[1387],{"type":1070,"attrs":1388},{"color":1072},{"type":111,"content":1390},[1391],{"type":64,"content":1392},[1393],{"text":1394,"type":68,"marks":1395},"Missing reporting deadlines",[1396],{"type":1070,"attrs":1397},{"color":1072},{"type":111,"content":1399},[1400],{"type":64,"content":1401},[1402],{"text":1403,"type":68,"marks":1404},"Incorrect W-2s",[1405],{"type":1070,"attrs":1406},{"color":1072},{"type":111,"content":1408},[1409],{"type":64,"content":1410},[1411],{"text":1412,"type":68,"marks":1413},"Incorrectly categorizing paid leave",[1414],{"type":1070,"attrs":1415},{"color":1072},{"type":111,"content":1417},[1418],{"type":64,"content":1419},[1420],{"text":1421,"type":68,"marks":1422},"Not meeting minimum wage requirements",[1423],{"type":1070,"attrs":1424},{"color":1072},{"type":111,"content":1426},[1427],{"type":64,"content":1428},[1429,1438],{"text":1430,"type":68,"marks":1431},"Violating Fair Workweek laws",[1432,1435,1437],{"type":77,"attrs":1433},{"href":1434,"uuid":47,"anchor":47,"target":158,"linktype":81},"https://www.deputy.com/gb/fair-workweek",{"type":1070,"attrs":1436},{"color":1072},{"type":1082},{"text":1439,"type":68,"marks":1440}," ",[1441],{"type":1070,"attrs":1442},{"color":1072},{"type":64,"content":1444},[1445,1450,1459],{"text":1446,"type":68,"marks":1447},"Luckily, compliance doesn’t have to be done alone. Various ",[1448],{"type":1070,"attrs":1449},{"color":1072},{"text":1451,"type":68,"marks":1452},"compliance tools",[1453,1456,1458],{"type":77,"attrs":1454},{"href":1455,"uuid":47,"anchor":47,"target":47,"linktype":81},"https://www.deputy.com/labor-compliance",{"type":1070,"attrs":1457},{"color":1072},{"type":1082},{"text":1460,"type":68,"marks":1461}," can automatically record schedule amendments, calculate the required predictability pay, and capture employee consent to the change.",[1462],{"type":1070,"attrs":1463},{"color":1072},{"type":64,"content":1465},[1466],{"text":1467,"type":68,"marks":1468},"However, it’s best to check with a lawyer if you have any questions about the complexities of local, state, and federal mandates.",[1469],{"type":1070,"attrs":1470},{"color":1072},{"type":64,"content":1472},[1473,1480,1486,1496],{"text":1474,"type":68,"marks":1475},"Recommended:",[1476,1477,1478],{"type":119},{"type":1278},{"type":1070,"attrs":1479},{"color":1072},{"text":1481,"type":68,"marks":1482}," ",[1483,1484],{"type":1278},{"type":1070,"attrs":1485},{"color":1072},{"text":1487,"type":68,"marks":1488},"Red Door Escape Room has saved hundreds of thousands of dollars by managing labor law compliance with Deputy",[1489,1492,1493,1495],{"type":77,"attrs":1490},{"href":1491,"uuid":47,"anchor":47,"target":158,"linktype":81},"https://www.deputy.com/gb/customers/red-door-escape-room",{"type":1278},{"type":1070,"attrs":1494},{"color":1072},{"type":1082},{"text":632,"type":68,"marks":1497},[1498,1499],{"type":1278},{"type":1070,"attrs":1500},{"color":1072},{"type":97,"attrs":1502,"content":1503},{"level":99},[1504],{"text":1505,"type":68,"marks":1506},"3. Eliminate human error",[1507],{"type":1070,"attrs":1508},{"color":1072},{"type":64,"content":1510},[1511],{"text":1512,"type":68,"marks":1513},"Common payroll mistakes are just human errors that any business owner or shift manager can make. For example, maybe you gave an employee a bonus gift card and forgot to record it on payroll. That well-intentioned award can actually negatively impact your employee if not listed in their pay. ",[1514],{"type":1070,"attrs":1515},{"color":1072},{"type":64,"content":1517},[1518],{"text":1519,"type":68,"marks":1520},"Manually processing payroll isn’t just time-consuming; it’s rife with opportunities for mistakes, especially when processing different teams with different shifts. Think about all those hours spent pulling information from various sources, like your spreadsheets, timesheets, and banking information. Manual payroll can lead to miscalculations, oversights, and even missing key data. Plus, that makes record-keeping and organization even harder.",[1521],{"type":1070,"attrs":1522},{"color":1072},{"type":64,"content":1524},[1525,1530,1539,1544,1552,1557,1566],{"text":1526,"type":68,"marks":1527},"Instead of doing all that, use a scheduling tool like Deputy, which easily integrates your favorite ",[1528],{"type":1070,"attrs":1529},{"color":1072},{"text":1531,"type":68,"marks":1532},"payroll software",[1533,1536,1538],{"type":77,"attrs":1534},{"href":1535,"uuid":47,"anchor":47,"target":158,"linktype":81},"https://www.deputy.com/gb/integrations",{"type":1070,"attrs":1537},{"color":1072},{"type":1082},{"text":1540,"type":68,"marks":1541}," and offers its own ",[1542],{"type":1070,"attrs":1543},{"color":1072},{"text":1545,"type":68,"marks":1546},"time-tracking functionality",[1547,1549,1551],{"type":77,"attrs":1548},{"href":671,"uuid":47,"anchor":47,"target":158,"linktype":81},{"type":1070,"attrs":1550},{"color":1072},{"type":1082},{"text":1553,"type":68,"marks":1554},". These tools significantly reduce the time spent managing ",[1555],{"type":1070,"attrs":1556},{"color":1072},{"text":1558,"type":68,"marks":1559},"employee schedules",[1560,1563,1565],{"type":77,"attrs":1561},{"href":1562,"uuid":47,"anchor":47,"target":158,"linktype":81},"https://www.deputy.com/gb/features/scheduling-software",{"type":1070,"attrs":1564},{"color":1072},{"type":1082},{"text":1567,"type":68,"marks":1568},", timesheets, and payroll from hours to minutes per month.",[1569],{"type":1070,"attrs":1570},{"color":1072},{"type":64,"content":1572},[1573,1579,1589],{"text":1574,"type":68,"marks":1575},"See how Deputy ",[1576,1577],{"type":1278},{"type":1070,"attrs":1578},{"color":1072},{"text":1580,"type":68,"marks":1581},"cut the payroll process",[1582,1585,1586,1588],{"type":77,"attrs":1583},{"href":1584,"uuid":47,"anchor":47,"target":158,"linktype":81},"https://www.deputy.com/gb/customers/harper-logistics",{"type":1278},{"type":1070,"attrs":1587},{"color":1072},{"type":1082},{"text":1590,"type":68,"marks":1591}," for Harper Logistics from two days to just minutes.",[1592,1593],{"type":1278},{"type":1070,"attrs":1594},{"color":1072},{"type":97,"attrs":1596,"content":1597},{"level":99},[1598],{"text":1599,"type":68,"marks":1600},"4. Empower your employees",[1601],{"type":1070,"attrs":1602},{"color":1072},{"type":64,"content":1604},[1605],{"text":1606,"type":68,"marks":1607},"Preventing payroll mistakes (and potential future litigations) can be as simple as giving your employees the tools and processes to take action regarding their schedule and payroll. Not only does this show trust in your shift staff, but they know their schedules and what they should be paid better than most people.",[1608],{"type":1070,"attrs":1609},{"color":1072},{"type":64,"content":1611},[1612,1617,1626,1631,1639],{"text":1613,"type":68,"marks":1614},"There are many ways to empower your employees through a platform like Deputy, but first and foremost, it’s all about ",[1615],{"type":1070,"attrs":1616},{"color":1072},{"text":1618,"type":68,"marks":1619},"collaboration between managers and staff",[1620,1623,1625],{"type":77,"attrs":1621},{"href":1622,"uuid":47,"anchor":47,"target":158,"linktype":81},"https://www.deputy.com/gb/features/collaboration",{"type":1070,"attrs":1624},{"color":1072},{"type":1082},{"text":1627,"type":68,"marks":1628},". If your employees catch payroll discrepancies, have a formal process in place so they can report these issues. Use an easy ",[1629],{"type":1070,"attrs":1630},{"color":1072},{"text":1632,"type":68,"marks":1633},"communication tool",[1634,1636,1638],{"type":77,"attrs":1635},{"href":1622,"uuid":47,"anchor":47,"target":158,"linktype":81},{"type":1070,"attrs":1637},{"color":1072},{"type":1082},{"text":1640,"type":68,"marks":1641}," or payroll discrepancy form where they can notify you or your managers of any timesheet or payroll errors.",[1642],{"type":1070,"attrs":1643},{"color":1072},{"type":64,"content":1645},[1646,1653],{"text":805,"type":68,"marks":1647},[1648,1650,1652],{"type":77,"attrs":1649},{"href":671,"uuid":47,"anchor":47,"target":158,"linktype":81},{"type":1070,"attrs":1651},{"color":1072},{"type":1082},{"text":1654,"type":68,"marks":1655}," tools also allow your employees to review and verify their hours worked when they clock in and out, providing a layer of protection for the business. Consider a system that allows staff to easily swap shifts and ensures that the right person gets paid for each shift. ",[1656],{"type":1070,"attrs":1657},{"color":1072},{"type":64,"content":1659},[1660,1666,1675],{"text":1661,"type":68,"marks":1662},"Recommended: ",[1663,1664],{"type":119},{"type":1070,"attrs":1665},{"color":1072},{"text":1667,"type":68,"marks":1668},"Owners at Da Vinci's Donuts can focus on what they love with Deputy",[1669,1672,1674],{"type":77,"attrs":1670},{"href":1671,"uuid":47,"anchor":47,"target":158,"linktype":81},"https://www.deputy.com/gb/customers/da-vincis-donuts",{"type":1070,"attrs":1673},{"color":1072},{"type":1082},{"text":632,"type":68,"marks":1676},[1677],{"type":1070,"attrs":1678},{"color":1072},{"type":64,"content":1680},[1681],{"type":245,"attrs":1682},{"id":1683,"alt":1684,"src":1685,"title":20,"source":20,"copyright":20,"meta_data":1686},22027429,"Binders for employees and payroll","https://a.storyblok.com/f/64010/724x483/a1caf96a26/istock-2099138803.jpg",{"alt":1684,"title":20,"source":20,"copyright":20},{"type":97,"attrs":1688,"content":1689},{"level":99},[1690],{"text":1691,"type":68,"marks":1692},"5. Increase security",[1693],{"type":1070,"attrs":1694},{"color":1072},{"type":64,"content":1696},[1697],{"text":1698,"type":68,"marks":1699},"Manual payroll leaves your business vulnerable to payroll fraud, like identity theft and misappropriation of funds, which can lead to compliance and legal issues. Thieves can also steal employee tax and salary data if the business lacks proper safeguards.",[1700],{"type":1070,"attrs":1701},{"color":1072},{"type":64,"content":1703},[1704],{"text":1705,"type":68,"marks":1706},"Owners of shift-based businesses have to be especially wary about security. If you have multiple locations, numerous people will be working on the payroll. That number doesn’t even include the potential revolving door of staff coming in and out of your business. Part-time, full-time, seasonal, and temporary employees can all be employed at the same time, depending on the time of year.",[1707],{"type":1070,"attrs":1708},{"color":1072},{"type":64,"content":1710},[1711],{"text":1712,"type":68,"marks":1713},"Here’s how to protect your business’s sensitive data:",[1714],{"type":1070,"attrs":1715},{"color":1072},{"type":351,"content":1717},[1718,1733,1774,1789,1804],{"type":111,"content":1719},[1720],{"type":64,"content":1721},[1722,1728],{"text":1723,"type":68,"marks":1724},"Regularly audit your payroll security:",[1725,1726],{"type":119},{"type":1070,"attrs":1727},{"color":1072},{"text":1729,"type":68,"marks":1730}," Technology is constantly changing, and that could leave gaps in your payroll security. Schedule regular audits to ensure your business is protected from potential hackers.",[1731],{"type":1070,"attrs":1732},{"color":1072},{"type":111,"content":1734},[1735,1762],{"type":64,"content":1736},[1737,1743,1748,1757],{"text":1738,"type":68,"marks":1739},"Use a high-quality payroll platform:",[1740,1741],{"type":119},{"type":1070,"attrs":1742},{"color":1072},{"text":1744,"type":68,"marks":1745}," Payroll providers have ",[1746],{"type":1070,"attrs":1747},{"color":1072},{"text":1749,"type":68,"marks":1750},"advanced security measures",[1751,1754,1756],{"type":77,"attrs":1752},{"href":1753,"uuid":47,"anchor":47,"target":158,"linktype":81},"https://www.deputy.com/gb/security",{"type":1070,"attrs":1755},{"color":1072},{"type":1082},{"text":1758,"type":68,"marks":1759}," in place, such as two-factor authentication, data encryption, and security certifications, to ensure your data is properly stored and protected. ",[1760],{"type":1070,"attrs":1761},{"color":1072},{"type":351,"content":1763},[1764],{"type":111,"content":1765},[1766],{"type":64,"content":1767},[1768],{"text":1769,"type":68,"marks":1770},"You also need to update your payroll system consistently. Waiting for a more convenient time can make the version you’re using more vulnerable. Hackers love to exploit old versions of software. ",[1771,1772],{"type":1278},{"type":1070,"attrs":1773},{"color":1072},{"type":111,"content":1775},[1776],{"type":64,"content":1777},[1778,1784],{"text":1779,"type":68,"marks":1780},"Set up fraud alerts:",[1781,1782],{"type":119},{"type":1070,"attrs":1783},{"color":1072},{"text":1785,"type":68,"marks":1786}," Most payroll providers have built-in security features that can alert your business of payroll fraud.",[1787],{"type":1070,"attrs":1788},{"color":1072},{"type":111,"content":1790},[1791],{"type":64,"content":1792},[1793,1799],{"text":1794,"type":68,"marks":1795},"Teach your employees about security:",[1796,1797],{"type":119},{"type":1070,"attrs":1798},{"color":1072},{"text":1800,"type":68,"marks":1801}," Your employees could unintentionally cause a security breach by clicking the wrong link or exposing your system to the wrong person. Regularly remind employees about the best ways they can prevent their information from leaking during daily interactions with your software systems. ",[1802],{"type":1070,"attrs":1803},{"color":1072},{"type":111,"content":1805},[1806],{"type":64,"content":1807},[1808,1814],{"text":1809,"type":68,"marks":1810},"Limit who has access to your payroll system: ",[1811,1812],{"type":119},{"type":1070,"attrs":1813},{"color":1072},{"text":1815,"type":68,"marks":1816},"To protect private information, you can offer different degrees of access to your system (role-based). For example, your HR team has full access, while employees have limited access. You also need to cut access for former employees immediately after their employment ends. ",[1817],{"type":1070,"attrs":1818},{"color":1072},{"type":64,"content":1820},[1821,1827,1832,1842],{"text":1474,"type":68,"marks":1822},[1823,1824,1825],{"type":119},{"type":1278},{"type":1070,"attrs":1826},{"color":1072},{"text":1481,"type":68,"marks":1828},[1829,1830],{"type":1278},{"type":1070,"attrs":1831},{"color":1072},{"text":1833,"type":68,"marks":1834},"The Arc saves hours on payroll and thousands on labor with Deputy",[1835,1838,1839,1841],{"type":77,"attrs":1836},{"href":1837,"uuid":47,"anchor":47,"target":158,"linktype":81},"https://www.deputy.com/gb/customers/the-arc",{"type":1278},{"type":1070,"attrs":1840},{"color":1072},{"type":1082},{"text":632,"type":68,"marks":1843},[1844,1845],{"type":1278},{"type":1070,"attrs":1846},{"color":1072},{"type":97,"attrs":1848,"content":1849},{"level":99},[1850],{"text":1851,"type":68,"marks":1852},"Take the pain out of payroll",[1853],{"type":1070,"attrs":1854},{"color":1072},{"type":64,"content":1856},[1857],{"text":1858,"type":68,"marks":1859},"Stop making payroll such a distressing process for both you and your employees. Improve employee payroll at every level and role with Deputy’s time clock and payroll integrations.",[1860],{"type":1070,"attrs":1861},{"color":1072},{"type":64,"content":1863},[1864,1872],{"text":1865,"type":68,"marks":1866},"Try Deputy for free",[1867,1869,1871],{"type":77,"attrs":1868},{"href":671,"uuid":47,"anchor":47,"target":158,"linktype":81},{"type":1070,"attrs":1870},{"color":1072},{"type":1082},{"text":632,"type":68,"marks":1873},[1874],{"type":1070,"attrs":1875},{"color":1072},{"type":64,"content":1877},[1878,1884,1889,1898],{"text":1879,"type":68,"marks":1880},"Bonus:",[1881,1882],{"type":119},{"type":1070,"attrs":1883},{"color":1072},{"text":1885,"type":68,"marks":1886}," Struggling to keep staff? Find out more about the biggest shift worker complaints — and how to avoid them — by downloading ",[1887],{"type":1070,"attrs":1888},{"color":1072},{"text":1890,"type":68,"marks":1891},"The Definitive Workforce Management Toolkit",[1892,1895,1897],{"type":77,"attrs":1893},{"href":1894,"uuid":47,"anchor":47,"target":47,"linktype":81},"https://info.deputy.com/amer_workforce_management_toolkit2020?utm_source=blog&utm_medium=organic&utm_campaign=cd_amer_all_all_prevent%20payroll%20mistakes_&utm_content=na&stream=all_oth&dh=bl_bl_bl",{"type":1070,"attrs":1896},{"color":1072},{"type":1082},{"text":632,"type":68,"marks":1899},[1900],{"type":1070,"attrs":1901},{"color":1072},"2025-01-15 00:00",{"id":1904,"title":32,"plugin":33,"imageAlt":1905,"minWidth":769,"imageName":1906,"imageS3Key":1907,"description":38,"mobileWidth":977,"desktopWidth":977,"assetSelector":20,"imagePublicUrl":1908,"imageOriginalUrl":1909,"sourceImageWidth":772,"sourceImageHeight":980},1197727,"A green piggy bank standing on a payroll calculator","5-ways-to-prevent-payroll-mistakes-thumbnail.jpeg","f/64010/600x342/601e861831/5-ways-to-prevent-payroll-mistakes-thumbnail.jpeg","https://s3.amazonaws.com/a.storyblok.com/f/64010/600x342/601e861831/5-ways-to-prevent-payroll-mistakes-thumbnail.jpeg","//a.storyblok.com/f/64010/600x342/601e861831/5-ways-to-prevent-payroll-mistakes-thumbnail.jpeg",[],[],[],[1914,2588,2824],{"name":1915,"created_at":1916,"published_at":1917,"updated_at":1918,"id":1919,"uuid":1920,"content":1921,"slug":2566,"full_slug":2576,"sort_by_date":47,"position":2577,"tag_list":2578,"is_startpage":50,"parent_id":1029,"meta_data":47,"group_id":2579,"first_published_at":2580,"release_id":47,"lang":54,"path":47,"alternates":2581,"default_full_slug":47,"translated_slugs":47,"_stopResolving":56},"How to Do Payroll for Your Small Business","2020-06-24T05:25:52.960Z","2022-11-18T00:39:10.466Z","2022-11-18T00:39:10.507Z",14083556,"87af4eea-8d9a-4232-ad50-ee6c3a2a5657",{"seo":1922,"_uid":1927,"author":949,"content":1928,"headline":1925,"component":764,"post_date":2563,"thumbnail":2564,"types_tag":2571,"features_tag":2572,"industries_tag":2573,"related_articles":2574,"ways_of_working_tag":2575},{"title":13,"plugin":14,"seoTitle":1923,"description":16,"seoKeywords":1924,"seoTitleInput":1925,"seoDescription":1926},"How to Manage Payroll for a Small Business: The Ultimate Guide - Deputy UK","how to manage payroll for a small business","How to Manage Payroll for a Small Business: The Ultimate Guide","Take the headache out of proper payroll management for small businesses. Learn step-by-step how to manage payroll for a small business here.","61d6b23a-734a-404c-bd48-3e89966d93f6",[1929],{"_uid":1930,"content":1931,"component":427},"f66e622c-ab24-4b9e-939f-c39de57ab8a4",{"type":61,"content":1932},[1933,1937,1941,1945,1950,1954,1958,1990,1995,1999,2003,2008,2012,2016,2020,2024,2029,2033,2038,2042,2046,2078,2090,2095,2099,2103,2155,2160,2164,2202,2206,2210,2214,2218,2222,2226,2230,2235,2239,2243,2253,2257,2262,2266,2270,2282,2287,2291,2295,2299,2304,2308,2312,2324,2329,2333,2338,2342,2347,2351,2356,2360,2365,2369,2374,2378,2383,2387,2392,2396,2401,2405,2417,2422,2426,2430,2435,2439,2443,2448,2452,2457,2461,2465,2469,2474,2478,2482,2487,2491,2495,2500,2504,2508,2512,2517,2521,2525,2529,2534,2538,2542,2547,2551],{"type":64,"content":1934},[1935],{"text":1936,"type":68},"Calculating payroll accurately is essential to running a sustainable small business. But you also have to be aware of labor laws and federal and state tax requirements (before you hire your first employee).",{"type":64,"content":1938},[1939],{"text":1940,"type":68},"It can be complex managing payroll processes because you have to factor in different calculations and deductions. But with the right guidance, advice, and tools, payroll management becomes easier.",{"type":64,"content":1942},[1943],{"text":1944,"type":68},"Payroll's purpose is to streamline payroll and the calculation of taxes and deductions. So here’s a guide to help you do just that. Continue reading to learn what it takes to build an efficient payroll management system.",{"type":97,"attrs":1946,"content":1947},{"level":99},[1948],{"text":1949,"type":68},"The benefit of managing payroll for your small business",{"type":64,"content":1951},[1952],{"text":1953,"type":68},"If you don't manage your payroll properly, it could lead to issues with the IRS. So to reduce the odds of being audited and owing money to the government, you need a way to manage payroll efficiently.",{"type":64,"content":1955},[1956],{"text":1957,"type":68},"In doing so, you can yield the following results:",{"type":351,"content":1959},[1960,1970,1980],{"type":111,"content":1961},[1962],{"type":64,"content":1963},[1964,1968],{"text":1965,"type":68,"marks":1966},"Reduced costly errors:",[1967],{"type":119},{"text":1969,"type":68}," Something as simple as a missed tax filing can cost you hundreds in penalties. Having an efficient payroll system prevents mistakes that can hurt your bottom line.   ",{"type":111,"content":1971},[1972],{"type":64,"content":1973},[1974,1978],{"text":1975,"type":68,"marks":1976},"Organized financial documents: ",[1977],{"type":119},{"text":1979,"type":68},"This is critical, especially when the IRS requests specific documents from you. Or when you need to address miscalculations in payments to an employee. Having everything organized reduces the stress during these moments. ",{"type":111,"content":1981},[1982],{"type":64,"content":1983},[1984,1988],{"text":1985,"type":68,"marks":1986},"More time to run the business: ",[1987],{"type":119},{"text":1989,"type":68},"Managing finances is one of your roles as a supervisor or manager. But it shouldn't eat up the majority of your time. With organized payroll management, you can spend less time bookkeeping and more time running the business.",{"type":97,"attrs":1991,"content":1992},{"level":99},[1993],{"text":1994,"type":68},"What you need to do before you start running payroll",{"type":64,"content":1996},[1997],{"text":1998,"type":68},"There are several business decisions to make before calculating your employees' payroll.",{"type":64,"content":2000},[2001],{"text":2002,"type":68},"Here are a few steps to make the decision process easier.",{"type":97,"attrs":2004,"content":2005},{"level":251},[2006],{"text":2007,"type":68},"Step 1: Classify your employees and independent contractors",{"type":64,"content":2009},[2010],{"text":2011,"type":68},"How you classify workers determines how you pay social security, Medicare, and unemployment taxes. ",{"type":64,"content":2013},[2014],{"text":2015,"type":68},"Are you in charge of where, when, and how the work is done? If the answer is yes, the worker is likely an employee.",{"type":64,"content":2017},[2018],{"text":2019,"type":68},"Do you have power over the financial aspect of the work? For instance,  do you reimburse expenses? Do you make available work-related devices, like laptops? If yes, then the worker is possibly an employee.",{"type":64,"content":2021},[2022],{"text":2023,"type":68},"Is your relationship with the worker ongoing, or is the worker employed with you for a defined project without anticipating continued employment? Do you provide employee benefits, like health insurance, to the worker? If you provide benefits and the relationship is ongoing, the worker is likely an employee.",{"type":97,"attrs":2025,"content":2026},{"level":251},[2027],{"text":2028,"type":68},"Step 2: Determine the length of each pay period",{"type":64,"content":2030},[2031],{"text":2032,"type":68},"When deciding on pay periods for your employees, remember that the fewer pay periods you offer, the less complicated your payroll will be. However, you should contact your State Department of Labor because some regulate employee pay schedules.",{"type":97,"attrs":2034,"content":2035},{"level":251},[2036],{"text":2037,"type":68},"Step 3: Identify your payment methods",{"type":64,"content":2039},[2040],{"text":2041,"type":68},"The payment method you use will depend on the type of industry your small business operates in. How you choose to pay your employees also depends on the number of employees, your accounting method, and your available technology.",{"type":64,"content":2043},[2044],{"text":2045,"type":68},"Here are some of the most frequently used payment methods:",{"type":351,"content":2047},[2048,2058,2068],{"type":111,"content":2049},[2050],{"type":64,"content":2051},[2052,2056],{"text":2053,"type":68,"marks":2054},"Check: ",[2055],{"type":119},{"text":2057,"type":68},"Checks are cost-effective for small businesses because they don't cost much and can be traced.",{"type":111,"content":2059},[2060],{"type":64,"content":2061},[2062,2066],{"text":2063,"type":68,"marks":2064},"Cash:",[2065],{"type":119},{"text":2067,"type":68}," Small businesses can pay cash to contractors and temporary workers who handle odd jobs in cash.",{"type":111,"content":2069},[2070],{"type":64,"content":2071},[2072,2076],{"text":2073,"type":68,"marks":2074},"Pay cards:",[2075],{"type":119},{"text":2077,"type":68}," These cards function like debit cards, and your employees can use them in ATMs.",{"type":351,"content":2079},[2080],{"type":111,"content":2081},[2082],{"type":64,"content":2083},[2084,2088],{"text":2085,"type":68,"marks":2086},"Direct deposit: ",[2087],{"type":119},{"text":2089,"type":68},"This is a popular way to pay small business employees because it allows direct payment into bank accounts on a specific date. Direct deposits provide an efficient method of processing payment. It also gives employees the added reassurance that their pay will be available on a scheduled date.",{"type":97,"attrs":2091,"content":2092},{"level":251},[2093],{"text":2094,"type":68},"Step 4: Find a tool for employee time tracking",{"type":64,"content":2096},[2097],{"text":2098,"type":68},"Tracking the hours worked by your employees is essential to your payroll system. Inaccurately tracking hours could result in either loss of profit or reduced employee confidence. An efficient time tracking system enables you to schedule working hours, record hours worked, and avoid pay-related issues.",{"type":64,"content":2100},[2101],{"text":2102,"type":68},"The ideal time tracking system will have features such as:",{"type":351,"content":2104},[2105,2115,2125,2135,2145],{"type":111,"content":2106},[2107],{"type":64,"content":2108},[2109],{"text":2110,"type":68,"marks":2111},"Auto-scheduling",[2112],{"type":77,"attrs":2113},{"href":2114,"uuid":47,"anchor":47,"target":80,"linktype":81},"https://www.deputy.com/features/auto-scheduling",{"type":111,"content":2116},[2117],{"type":64,"content":2118},[2119],{"text":2120,"type":68,"marks":2121},"Time clock and attendance",[2122],{"type":77,"attrs":2123},{"href":2124,"uuid":47,"anchor":47,"target":80,"linktype":81},"https://www.deputy.com/features/time-and-attendance",{"type":111,"content":2126},[2127],{"type":64,"content":2128},[2129],{"text":2130,"type":68,"marks":2131},"Tasking",[2132],{"type":77,"attrs":2133},{"href":2134,"uuid":47,"anchor":47,"target":80,"linktype":81},"https://www.deputy.com/features/tasking",{"type":111,"content":2136},[2137],{"type":64,"content":2138},[2139],{"text":2140,"type":68,"marks":2141},"Workplace communication",[2142],{"type":77,"attrs":2143},{"href":2144,"uuid":47,"anchor":47,"target":80,"linktype":81},"https://www.deputy.com/features/collaboration",{"type":111,"content":2146},[2147],{"type":64,"content":2148},[2149],{"text":2150,"type":68,"marks":2151},"On-site clock-in",[2152],{"type":77,"attrs":2153},{"href":2154,"uuid":47,"anchor":47,"target":80,"linktype":81},"https://www.deputy.com/features/employee-time-clock",{"type":97,"attrs":2156,"content":2157},{"level":251},[2158],{"text":2159,"type":68},"Step 5: Calculate payroll-related taxes",{"type":64,"content":2161},[2162],{"text":2163,"type":68},"It's your responsibility to deduct the correct amount and type of taxes from your employees' pay. You must also pay the taxes to the relevant state or federal agencies. There are many different types of taxes that small businesses are liable to pay, including:",{"type":351,"content":2165},[2166,2172,2178,2184,2190,2196],{"type":111,"content":2167},[2168],{"type":64,"content":2169},[2170],{"text":2171,"type":68},"Federal tax",{"type":111,"content":2173},[2174],{"type":64,"content":2175},[2176],{"text":2177,"type":68},"Local and state taxes",{"type":111,"content":2179},[2180],{"type":64,"content":2181},[2182],{"text":2183,"type":68},"Medicare and social security tax",{"type":111,"content":2185},[2186],{"type":64,"content":2187},[2188],{"text":2189,"type":68},"State unemployment tax",{"type":111,"content":2191},[2192],{"type":64,"content":2193},[2194],{"text":2195,"type":68},"Worker compensation insurance",{"type":111,"content":2197},[2198],{"type":64,"content":2199},[2200],{"text":2201,"type":68},"Tax forms",{"type":64,"content":2203},[2204],{"text":2205,"type":68},"It's a legal requirement for small businesses to file tax forms on time. Your tax form filing dates could be monthly, quarterly, or yearly, depending on the size of your business.",{"type":64,"content":2207},[2208],{"text":2209,"type":68},"The following are tax forms that you might be required to file:",{"type":64,"content":2211},[2212],{"text":2213,"type":68},"Form 1099 Form 941– employer's quarterly federal tax return.",{"type":64,"content":2215},[2216],{"text":2217,"type":68},"Form 944 – employer's annual federal tax return.",{"type":64,"content":2219},[2220],{"text":2221,"type":68},"Form 940 – employer's annual federal unemployment tax return.",{"type":64,"content":2223},[2224],{"text":2225,"type":68},"Overtime pay — By law, employees who work more than 40 hours per week are entitled to overtime pay",{"type":64,"content":2227},[2228],{"text":2229,"type":68},"The Fair Labor Standards Act requires you to pay hourly employees who work more than 40 hours per week, a minimum of 1.5 times their regular pay, for every extra hour worked. Different states have unique stipulations for overtime pay. For example, California requires employers to pay their employees daily when they work more than eight hours.",{"type":97,"attrs":2231,"content":2232},{"level":251},[2233],{"text":2234,"type":68},"Step 6: Configure your payroll administration",{"type":64,"content":2236},[2237],{"text":2238,"type":68},"There are various ways to manage your payroll. What you choose depends on the size of your small business, whether you want to do payroll yourself, and the amount of money you want to invest in this process.",{"type":64,"content":2240},[2241],{"text":2242,"type":68},"When considering how to administer your payroll, try to make it easy to set up and manage. Also, consult the IRS to familiarize yourself with all the requirements for collecting and filing taxes. Keep in mind the importance of payroll legal compliance, staff satisfaction, and business profitability when selecting the method to administer your payroll.",{"type":2244,"attrs":2245},"blok",{"id":2246,"body":2247},"a6ef3e55-2d0d-414e-ac79-341efbcd08d1",[2248],{"_uid":2249,"component":2250,"form_title":2251,"embed_form_id":2252,"spacer_bottom":20,"spacer_bottom_mobile":20},"i-3e30be6b-76b9-44f0-b99c-29a20d066413","cms-marketo-form","Subscribe for more news, tips, and inspiration from Deputy","1261",{"type":64,"content":2254},[2255],{"text":2256,"type":68},"Below are three common ways used to administer small business payroll:",{"type":97,"attrs":2258,"content":2259},{"level":709},[2260],{"text":2261,"type":68},"1. Manual process",{"type":64,"content":2263},[2264],{"text":2265,"type":68},"If you only have one or two employees, you can choose to do your small business payroll manually. Manual payroll consists of using a spreadsheet, like Excel. This spreadsheet will track your employees' hours, calculate taxes, and process pay. Manual payroll processing is suitable for a small business owner who is confident using spreadsheets and knowledgeable about tax issues.",{"type":64,"content":2267},[2268],{"text":2269,"type":68},"One benefit of using manual payroll processes is that it’s free. And it provides the small business owner complete control of payroll.",{"type":64,"content":2271},[2272,2274,2280],{"text":2273,"type":68},"The disadvantage of manually administering your payroll is it takes a lot of time and there is a high likelihood of making mistakes. ",{"text":2275,"type":68,"marks":2276},"Errors in payroll",[2277],{"type":77,"attrs":2278},{"href":2279,"uuid":47,"anchor":47,"target":80,"linktype":81},"https://www.deputy.com/blog/tips-solve-payroll-problems-and-reduce-errors",{"text":2281,"type":68}," can be very costly as you may be fined for filing inaccurate tax information.",{"type":97,"attrs":2283,"content":2284},{"level":709},[2285],{"text":2286,"type":68},"2. Accountant",{"type":64,"content":2288},[2289],{"text":2290,"type":68},"You could opt to hire a professional to administer your small business payroll. Accountants are available for hire on a part-time, full-time, or contract basis. Small businesses with a large number of employees may benefit from the services of a professional accountant.",{"type":64,"content":2292},[2293],{"text":2294,"type":68},"An advantage of using an accountant to administer your payroll is that you can focus on growing your business while this complicated function is outsourced to a professional. Additionally, accountants are aware of various tax laws and filing requirements, so it is less likely that you will make mistakes in relation to your tax.",{"type":64,"content":2296},[2297],{"text":2298,"type":68},"A downside to using an accountant for your small business payroll is that it can be expensive. Reputable accountants aren't cheap, so this option may not be the best if you are trying to limit your outgoings. In addition, using an accountant means that you do not retain full control of your business finances.",{"type":97,"attrs":2300,"content":2301},{"level":709},[2302],{"text":2303,"type":68},"3. Software",{"type":64,"content":2305},[2306],{"text":2307,"type":68},"Payroll software automates and simplifies payroll processes. Just enter your employees' information, pay frequency, pay period and the number of hours worked. The payroll software will then automatically work out tax deductions for your employees. Due to its simplicity and cost, this type of payroll administration is becoming increasingly popular.",{"type":64,"content":2309},[2310],{"text":2311,"type":68},"Selecting the right payroll software can reduce headaches associated with payroll. As the software is regularly updated with tax information, it's easy to deduct the right amount from your employees' pay, every time.",{"type":64,"content":2313},[2314,2316,2322],{"text":2315,"type":68},"Good payroll software has the functionality to integrate with your ",{"text":2317,"type":68,"marks":2318},"staff scheduling solution",[2319],{"type":77,"attrs":2320},{"href":2321,"uuid":47,"anchor":47,"target":80,"linktype":81},"https://www.deputy.com/features/scheduling-software",{"text":2323,"type":68},". Using software to administer your payroll is cost-effective, especially in comparison to using an accountant. One disadvantage of payroll software is that it could be a challenge to get the hang of using it. However, most software providers offer support to help you set up and manage the system.",{"type":97,"attrs":2325,"content":2326},{"level":99},[2327],{"text":2328,"type":68},"Step-by-step how to run payroll for your small business",{"type":64,"content":2330},[2331],{"text":2332,"type":68},"Now that you know what to consider for your small business payroll, here are the steps to take to add a new employee to your payroll:",{"type":97,"attrs":2334,"content":2335},{"level":251},[2336],{"text":2337,"type":68},"Step 1: Obtain your employer identification number (EIN)",{"type":64,"content":2339},[2340],{"text":2341,"type":68},"Getting an EIN is the first step before you hire employees. You obtain this number from the IRS. Use your EIN to report your employees' employment information and taxes to state and federal agencies. Some states require different numbers for tax purposes. You should check with your state or locality to determine their requirements.",{"type":97,"attrs":2343,"content":2344},{"level":251},[2345],{"text":2346,"type":68},"Step 2: Request relevant identification",{"type":64,"content":2348},[2349],{"text":2350,"type":68},"Your employees should provide state or local identification, which you need to fill out the necessary forms.",{"type":97,"attrs":2352,"content":2353},{"level":251},[2354],{"text":2355,"type":68},"Step 3: Ask workers to complete the correct forms",{"type":64,"content":2357},[2358],{"text":2359,"type":68},"You have a good idea of the differences between independent contractors and employees. You need to file W-2 forms for employees and 1099 forms for independent contractors. Your employees must also complete a W-4 form for you to deduct the correct amount of federal taxes. ",{"type":97,"attrs":2361,"content":2362},{"level":251},[2363],{"text":2364,"type":68},"Step 4: Create a payroll schedule",{"type":64,"content":2366},[2367],{"text":2368,"type":68},"If your state doesn't have a mandatory payment period, you need to decide on a payroll schedule of weekly, bi-weekly, semi-monthly, or monthly.",{"type":97,"attrs":2370,"content":2371},{"level":251},[2372],{"text":2373,"type":68},"Step 5: Communicate payment and compensation terms",{"type":64,"content":2375},[2376],{"text":2377,"type":68},"It's ideal to communicate the terms of your employees' compensation, which include time tracking, overtime, leave, and deductions. Set the terms clearly so there's no confusion about how pay is calculated, the tax owed, and other aspects that affect the amount of money your employees take home.",{"type":97,"attrs":2379,"content":2380},{"level":251},[2381],{"text":2382,"type":68},"Step 6: Run payroll",{"type":64,"content":2384},[2385],{"text":2386,"type":68},"After you gather relevant employee information and set up your payroll software, you're ready to run your payroll and pay your staff.",{"type":97,"attrs":2388,"content":2389},{"level":251},[2390],{"text":2391,"type":68},"Step 7: Update records",{"type":64,"content":2393},[2394],{"text":2395,"type":68},"It's critical to maintain accurate payroll-related information for every employee, such as tax deductions and social security numbers. You're required by law to keep your employees' payroll records for up to three years after they leave your employment.",{"type":97,"attrs":2397,"content":2398},{"level":251},[2399],{"text":2400,"type":68},"Step 8: Report payroll taxes",{"type":64,"content":2402},[2403],{"text":2404,"type":68},"The law requires you to report all of your payroll taxes to the IRS and other appropriate authorities. Check with your State Department of Labor for local filing dates.",{"type":64,"content":2406},[2407,2409,2415],{"text":2408,"type":68},"Using software to manage your small business payroll is an efficient and cost-effective solution. Your payroll system is only as accurate as the information you put into it. So integrating your payroll software with an ",{"text":2410,"type":68,"marks":2411},"employee scheduling tool",[2412],{"type":77,"attrs":2413},{"href":2414,"uuid":47,"anchor":47,"target":80,"linktype":81},"https://www.deputy.com/integrations",{"text":2416,"type":68}," is a good idea. This way, you pay your employees for only the hours they work, without having to manually enter their hours.",{"type":97,"attrs":2418,"content":2419},{"level":99},[2420],{"text":2421,"type":68},"How to handle payroll taxes",{"type":64,"content":2423},[2424],{"text":2425,"type":68},"As a small business, it's your responsibility to ensure payroll taxes are taken care of. You can do this yourself, hire an accountant, or outsource it to a bookkeeping firm. What makes this process tedious is that there are multiple taxes employers must manage. ",{"type":64,"content":2427},[2428],{"text":2429,"type":68},"You're required to withhold, deposit, and report from each employees' gross pay. Let's take a closer look.",{"type":97,"attrs":2431,"content":2432},{"level":251},[2433],{"text":2434,"type":68},"Federal income tax",{"type":64,"content":2436},[2437],{"text":2438,"type":68},"All employee wages, and other forms of payment made to an employee, are subject to federal income taxes. This includes tips received at restaurants, commissions earned through sales, bonuses paid, and bonuses. ",{"type":64,"content":2440},[2441],{"text":2442,"type":68},"How much you withhold in federal income tax depends on factors like the employees' salary and personal allowances they claim on Form W-4. The only time an employer doesn't withhold federal taxes is when they're tax-exempt. ",{"type":97,"attrs":2444,"content":2445},{"level":251},[2446],{"text":2447,"type":68},"Social Security & Medicare",{"type":64,"content":2449},[2450],{"text":2451,"type":68},"Employers are responsible for paying Social Security and Medicare taxes on behalf of their workers. These two taxes are combined together and added to the total wage before being distributed among the government and the worker.",{"type":97,"attrs":2453,"content":2454},{"level":99},[2455],{"text":2456,"type":68},"How to calculate income tax withholdings",{"type":64,"content":2458},[2459],{"text":2460,"type":68},"Determining how much income tax to withhold from employees' checks isn't difficult when you have the proper documents. You'll need to gather information from W-4 forms, analyze allowances withheld, and use that to calculate what to pay to the IRS. ",{"type":64,"content":2462},[2463],{"text":2464,"type":68},"There's an IRS withholding table available to help with the calculation. ",{"type":64,"content":2466},[2467],{"text":2468,"type":68},"Meanwhile, use the following steps to calculate withholdings for employee income tax. ",{"type":97,"attrs":2470,"content":2471},{"level":251},[2472],{"text":2473,"type":68},"1. Collect relevant documents",{"type":64,"content":2475},[2476],{"text":2477,"type":68},"To accurately calculate how much income tax to withhold, you need access to the right documents. This includes W-4 forms for each of your employees, along with the IRS worksheet with the withholding tax tables. ",{"type":64,"content":2479},[2480],{"text":2481,"type":68},"Next, look at their filing status, additional income, number of dependents, and other amounts the employee requested to be withheld. ",{"type":97,"attrs":2483,"content":2484},{"level":251},[2485],{"text":2486,"type":68},"2. Gather information from payroll",{"type":64,"content":2488},[2489],{"text":2490,"type":68},"Review payroll period details to determine the frequency of payments. Are they weekly, bi-weekly, monthly? How much does the employee receive per pay period? ",{"type":64,"content":2492},[2493],{"text":2494,"type":68},"You'll need this information to complete the calculations in the next step. ",{"type":97,"attrs":2496,"content":2497},{"level":251},[2498],{"text":2499,"type":68},"3. Select how you'll calculate income taxes",{"type":64,"content":2501},[2502],{"text":2503,"type":68},"There are two methods you can use to calculate withholding tax. ",{"type":64,"content":2505},[2506],{"text":2507,"type":68},"The first is the percentage method. It's more complex, but it comes with instructions on the IRS Publication 15-T. You'll find instructions for both manual and automated payroll systems. It provides step-by-step guidance for calculating withholding tax based on employee wages and tax credits.",{"type":64,"content":2509},[2510],{"text":2511,"type":68},"Alternatively, you can use the wage bracket method, which is easier for most employers. Review the IRS income tax withholding tables to determine your employee's wage range. Then use that to identify how much to withhold. You can find the bales on the IRS Publication 150-T form as well.",{"type":97,"attrs":2513,"content":2514},{"level":99},[2515],{"text":2516,"type":68},"Maintain payroll records",{"type":64,"content":2518},[2519],{"text":2520,"type":68},"The FLSA requires all covered employers to maintain certain types of records regarding wages and hours worked by its employees. The law also sets forth specific timeframes within which these records must be kept. Employers who fail to meet any of these deadlines may face penalties per violation.",{"type":64,"content":2522},[2523],{"text":2524,"type":68},"In addition to keeping records related to wages and hours worked, employers must retain other documents such as pay stubs, W2 forms, and tax returns. You must also document employee information, such as their name, social security number, total hours worked, pay periods, and hourly pay rates. ",{"type":64,"content":2526},[2527],{"text":2528,"type":68},"Note that state law requirements may differ from federal record-keeping guidelines. This may be the case with the length of time you have to keep the record and the scope of the records you must maintain. ",{"type":97,"attrs":2530,"content":2531},{"level":99},[2532],{"text":2533,"type":68},"Reconcile payroll",{"type":64,"content":2535},[2536],{"text":2537,"type":68},"When you reconcile payroll, you compare your payroll register against the amounts you plan to pay them. This ensures everything adds up properly. If there are discrepancies between the two lists, then you'll want to fix them immediately so they won't affect future calculations.",{"type":64,"content":2539},[2540],{"text":2541,"type":68},"You can either manually check off items from one list to another or automate this process using workforce management software. You'll need to perform payroll reconciliation frequently, including every pay period, or quarterly using Form 941, and annually using Form W-2.  ",{"type":97,"attrs":2543,"content":2544},{"level":99},[2545],{"text":2546,"type":68},"Create a seamless payroll system",{"type":64,"content":2548},[2549],{"text":2550,"type":68},"Maintaining payroll documents and calculating tax withholding is only as difficult as your payroll system. If you're still using paper trails and manual worksheets, then it's time for an update. ",{"type":64,"content":2552},[2553,2555,2561],{"text":2554,"type":68},"Looking to make scheduling and payroll seamless? Sign up for a ",{"text":2556,"type":68,"marks":2557},"free trial of  Deputy",[2558],{"type":77,"attrs":2559},{"href":2560,"uuid":47,"anchor":47,"target":80,"linktype":81},"https://www.deputy.com/free-trial",{"text":2562,"type":68}," today.","2020-10-29 00:00",{"id":2565,"title":32,"plugin":33,"imageAlt":2566,"minWidth":769,"imageName":2567,"imageS3Key":2568,"description":38,"mobileWidth":977,"desktopWidth":977,"assetSelector":20,"imagePublicUrl":2569,"imageOriginalUrl":2570,"sourceImageWidth":772,"sourceImageHeight":980},1197589,"how-to-do-payroll-for-your-small-business","how-to-do-payroll-for-your-small-business-thumbnail.png","f/64010/600x342/a9c829f0d6/how-to-do-payroll-for-your-small-business-thumbnail.png","https://s3.amazonaws.com/a.storyblok.com/f/64010/600x342/a9c829f0d6/how-to-do-payroll-for-your-small-business-thumbnail.png","//a.storyblok.com/f/64010/600x342/a9c829f0d6/how-to-do-payroll-for-your-small-business-thumbnail.png",[784],[],[],[],[],"gb/blog/how-to-do-payroll-for-your-small-business",3570,[],"e79a6389-af45-4412-9916-81045e14851d","2018-11-06T00:00:00.000Z",[2582,2585],{"id":2583,"name":1915,"slug":2566,"published":56,"full_slug":2584,"is_folder":50,"parent_id":1040},13971082,"us/blog/how-to-do-payroll-for-your-small-business",{"id":2586,"name":1915,"slug":2566,"published":56,"full_slug":2587,"is_folder":50,"parent_id":1036},14083557,"au/blog/how-to-do-payroll-for-your-small-business",{"name":2589,"created_at":2590,"published_at":2591,"updated_at":2592,"id":2593,"uuid":2594,"content":2595,"slug":2802,"full_slug":2812,"sort_by_date":47,"position":2813,"tag_list":2814,"is_startpage":50,"parent_id":1029,"meta_data":47,"group_id":2815,"first_published_at":2816,"release_id":47,"lang":54,"path":47,"alternates":2817,"default_full_slug":47,"translated_slugs":47,"_stopResolving":56},"Top Choice Accounting And Payroll Software For Small Businesses","2020-06-24T02:48:01.907Z","2022-11-18T00:34:34.168Z","2022-11-18T00:34:34.201Z",14078719,"4882b94b-18fa-4aff-8b83-67b213b453a1",{"seo":2596,"_uid":2600,"author":2601,"content":2602,"headline":2589,"component":764,"post_date":2799,"thumbnail":2800,"types_tag":2807,"features_tag":2808,"industries_tag":2809,"related_articles":2810,"ways_of_working_tag":2811},{"title":13,"plugin":14,"seoTitle":2597,"description":16,"seoKeywords":941,"seoTitleInput":2598,"seoDescription":2599},"Choice Accounting & Payroll For Small Businesses - Deputy UK","Choice Accounting & Payroll For Small Businesses","Learn more about Choice Accounting and Payroll Software for small businesses. For weekly news and industry updates for business and HR look no further!","8e99ebd2-4786-4c30-9912-859b9d3cb14e","29ce4ec9-fedc-434f-a69a-dba424821ddc",[2603],{"_uid":2604,"content":2605,"component":427},"d2ce8eb4-3ae9-4966-869d-d7d14e5bebd3",{"type":61,"content":2606},[2607,2612,2637,2641,2643,2648,2652,2734,2740,2744,2788,2789,2795],{"type":97,"attrs":2608,"content":2609},{"level":251},[2610],{"text":2611,"type":68},"Best accounting and payroll software for small businesses",{"type":64,"content":2613},[2614,2616,2622,2624,2629,2631],{"text":2615,"type":68},"Here at ",{"text":2617,"type":68,"marks":2618},"Deputy",[2619],{"type":77,"attrs":2620},{"href":2621,"uuid":47,"anchor":47,"target":47,"linktype":81},"https://www.deputy.com",{"text":2623,"type":68},", we strive for the best. Over the years we have partnered with some of the ",{"text":2625,"type":68,"marks":2626},"top payroll integrations",[2627],{"type":77,"attrs":2628},{"href":2414,"uuid":47,"anchor":47,"target":47,"linktype":81},{"text":2630,"type":68}," out there. Online payroll software makes it easy to calculate wages, pay employees via direct deposit, and ",{"text":2632,"type":68,"marks":2633},"file taxes.",[2634],{"type":77,"attrs":2635},{"href":2636,"uuid":47,"anchor":47,"target":47,"linktype":81},"https://www.deputy.com/blog/8-tips-to-get-your-small-business-ready-for-tax-season",{"type":64,"content":2638},[2639],{"text":2640,"type":68},"Why do you need payroll management software? Well for one, payroll duties can create a huge burden and unwanted stress for small and large business owners. Payroll software simplifies and automates those tasks to shorten cycle times and reduce manual errors.",{"type":2642},"horizontal_rule",{"type":97,"attrs":2644,"content":2645},{"level":251},[2646],{"text":2647,"type":68},"Choosing the best payroll software",{"type":64,"content":2649},[2650],{"text":2651,"type":68},"Cloud accounting and payroll software are changing the way businesses manage their finances. Choosing the best payroll software that best fits your business is essential. Deputy integrates with a wide range of payroll providers helping your business realize the value of a truly connected workplace. In this article, we’ll go over our top pick (in no particular order) payroll software for accounting and payroll service providers that we use here at Deputy:",{"type":351,"content":2653},[2654,2664,2674,2684,2694,2704,2714,2724],{"type":111,"content":2655},[2656],{"type":64,"content":2657},[2658],{"text":2659,"type":68,"marks":2660},"Xero",[2661],{"type":77,"attrs":2662},{"href":2663,"uuid":47,"anchor":47,"target":47,"linktype":81},"#xero",{"type":111,"content":2665},[2666],{"type":64,"content":2667},[2668],{"text":2669,"type":68,"marks":2670},"Gusto",[2671],{"type":77,"attrs":2672},{"href":2673,"uuid":47,"anchor":47,"target":47,"linktype":81},"#gusto",{"type":111,"content":2675},[2676],{"type":64,"content":2677},[2678],{"text":2679,"type":68,"marks":2680},"Square",[2681],{"type":77,"attrs":2682},{"href":2683,"uuid":47,"anchor":47,"target":47,"linktype":81},"#square",{"type":111,"content":2685},[2686],{"type":64,"content":2687},[2688],{"text":2689,"type":68,"marks":2690},"BambooHR",[2691],{"type":77,"attrs":2692},{"href":2693,"uuid":47,"anchor":47,"target":47,"linktype":81},"#bamboohr",{"type":111,"content":2695},[2696],{"type":64,"content":2697},[2698],{"text":2699,"type":68,"marks":2700},"QuickBooks",[2701],{"type":77,"attrs":2702},{"href":2703,"uuid":47,"anchor":47,"target":47,"linktype":81},"#quickbooks",{"type":111,"content":2705},[2706],{"type":64,"content":2707},[2708],{"text":2709,"type":68,"marks":2710},"Cloud Payroll",[2711],{"type":77,"attrs":2712},{"href":2713,"uuid":47,"anchor":47,"target":47,"linktype":81},"#cloudpayroll",{"type":111,"content":2715},[2716],{"type":64,"content":2717},[2718],{"text":2719,"type":68,"marks":2720},"Sage",[2721],{"type":77,"attrs":2722},{"href":2723,"uuid":47,"anchor":47,"target":47,"linktype":81},"#sage",{"type":111,"content":2725},[2726],{"type":64,"content":2727},[2728],{"text":2729,"type":68,"marks":2730},"MYOB",[2731],{"type":77,"attrs":2732},{"href":2733,"uuid":47,"anchor":47,"target":47,"linktype":81},"#mybob",{"type":64,"content":2735},[2736],{"text":2737,"type":68,"marks":2738},"Plenty of pluses",[2739],{"type":119},{"type":64,"content":2741},[2742],{"text":2743,"type":68},"In addition to saving you time and money, other benefits of cloud accounting and payroll software include:",{"type":351,"content":2745},[2746,2752,2758,2764,2770,2776,2782],{"type":111,"content":2747},[2748],{"type":64,"content":2749},[2750],{"text":2751,"type":68},"Efficiency and ease of use.",{"type":111,"content":2753},[2754],{"type":64,"content":2755},[2756],{"text":2757,"type":68},"The centralizing of the business’s financial functions.",{"type":111,"content":2759},[2760],{"type":64,"content":2761},[2762],{"text":2763,"type":68},"Being able to access the software anywhere, anytime.",{"type":111,"content":2765},[2766],{"type":64,"content":2767},[2768],{"text":2769,"type":68},"Higher accuracy and the automation of a range of tasks.",{"type":111,"content":2771},[2772],{"type":64,"content":2773},[2774],{"text":2775,"type":68},"The financial insights they provide.",{"type":111,"content":2777},[2778],{"type":64,"content":2779},[2780],{"text":2781,"type":68},"The ability to integrate with other services and applications",{"type":111,"content":2783},[2784],{"type":64,"content":2785},[2786],{"text":2787,"type":68},"Being able to invest more time in other areas of your business, like growth and development.",{"type":2642},{"type":64,"content":2790},[2791],{"text":2792,"type":68,"marks":2793},"Ideal cloud-based software options for small business",[2794],{"type":119},{"type":64,"content":2796},[2797],{"text":2798,"type":68},"\u003Cdiv id=\"xero\" style=\"margin-top: -86px; padding-top: 86px;\">\u003Cp>\u003Ca href=\"https://www.xero.com/us/partnerships/deputy/\">\u003Cstrong>Xero\u003C/strong>\u003C/a>\u003C/p>\u003Cp>Used by over one million customers, Xero’s key features include invoicing, quotes, payroll, inventory, expenses, bank reconciliation, payments and more. Xero is also supported by a mobile app. In addition to payroll management, it has strong asset management capabilities, offer approval levels, inventory tracking, and much more. There are three tiers of monthly plans (Starter, Standard, Premium), each of which offers different levels of access. Watch \u003Ca href=\"https://vimeo.com/103101944\">this video\u003C/a> to see how easy it is to use Xero on your Deputy app.\u003C/p>\u003Cblockquote>\u003Cp>\u003Ci>\u003Cspan style=\"font-weight: 400;\">“\u003C/span>\u003C/i>\u003Ca href=\"\">\u003Ci>\u003Cspan style=\"font-weight: 400;\">By utilizing Xero and Deputy, we have completely revolutionized the way we run our business,” said Christie Murdoch, owner of boutique retail store Banyan Tree and early user of the integrated offering. “We have been able to automate otherwise painful tasks including scheduling and payroll, and I have more time and attention to focus on my customers and growing my business.”\u003C/span>\u003C/i>\u003C/a>\u003C/p>\u003C/blockquote>\u003Cp> \u003C/p>\u003Chr>\u003Cdiv id=\"gusto\" style=\"margin-top: -86px; padding-top: 86px;\">\u003Cp>\u003Cstrong>\u003Ca href=\"https://gusto.com/product/integrations\">Gusto\u003C/a>\u003C/strong>\u003C/p>\u003Cp>Gusto is also a growing \u003Ca href=\"https://gusto.com/product/benefits\">benefits management platform\u003C/a>. You can purchase workers compensation insurance, set up 401K retirement plans, or create tuition savings plans directly through the program. Health benefits are available in 17 states, with more coming. They also offer more advanced HR tools, certified HR advisory services, and benefits such as HSAs, FSAs, and commuter. Learn how to integrate Gusto with your Deputy app \u003Ca href=\"http://wphelp.deputec.com/help/exporting-to-gusto/\">here\u003C/a>.\u003C/p>\u003Chr>\u003Cdiv id=\"square\" style=\"margin-top: -86px; padding-top: 86px;\">\u003Cp>\u003Cstrong>\u003Ca href=\"https://www.deputy.com/integrations/square\">Square\u003C/a>\u003C/strong>\u003C/p>\u003Cp>Best known for their payment processing system and Point of Sale, Square also offers software that covers invoicing, customer database and feedback, employee management (including employee sales and timecards) and custom apps. Pricing is based on the services used, with hardware charged at a one-off price and software as a percentage of every use or employee.\u003C/p>\u003Chr>\u003Cdiv id=\"bamboohr\" style=\"margin-top: -86px; padding-top: 86px;\">\u003Cp>\u003Ca rel=\"nofollow\" href=\"https://marketplace.bamboohr.com/listing/deputy/?utm_source=PT&utm_medium=MKP&utm_campaign=detc-TR-FreeTrialR-20180101-01&utm_content=blank&utm_term=blank\">\u003Cstrong>BambooHR\u003C/strong>\u003C/a>\u003C/p>\u003Cp>\u003Cspan style=\"font-weight: 400;\">The integration between Deputy and BambooHR allows easy staff data to sync from BambooHR into Deputy. Employee information, demographics, locations and their time-off requests, jobs, pay rates and other information can be automatically populated. It will allow you to support compliance overtime and FLSA regulations. You can \u003C/span>\u003Cspan style=\"font-weight: 400;\">\u003Ca href=\"https://help.deputy.com/en/articles/1953672-integrating-with-bamboohr\">easily export the payroll information to Deputy into Bamboo payroll\u003C/a>.\u003C/span>\u003C/p>\u003Chr>\u003Cdiv id=\"quickbooks\" style=\"margin-top: -86px; padding-top: 86px;\">\u003Cp>\u003Cstrong>\u003Ca href=\"https://apps.intuit.com/deputy\">QuickBooks\u003C/a>\u003C/strong>\u003C/p>\u003Cp>QuickBooks brings together features including invoicing, payroll, expenses, bill management, and the ability to track inventory and billable hours. Users can choose from four monthly plans (Mobile App, Simple Start, Essentials, Plus), which scale up from soles traders to small businesses with multiple users.\u003C/p>\u003Chr>\u003Cdiv id=\"cloudpayroll\" style=\"margin-top: -86px; padding-top: 86px;\">\u003Cp>\u003Ca href=\"https://www.cloudpayroll.com.au/\">\u003Cstrong>Cloud Payroll\u003C/strong>\u003C/a>\u003C/p>\u003Cp>Cloud Payroll aim to simplify managing payroll with features including HR, leave management, payroll and super. Your team can also use the Employee Kiosk mobile app for payslips, leave applications and tax summaries. Cloud Payroll’s Standard plan is the best fit for small and medium-sized businesses, with the cost calculated monthly based on the number of employees and frequency of payroll required. \u003Cspan style=\"font-weight: 400;\">Deputy timesheets collected via kiosk or smartphones can be pushed to QuickBooks in a matter of seconds. \u003C/span>\u003Ca href=\"https://www.deputy.com/integrations/qbo\">\u003Cspan style=\"font-weight: 400;\">Deputy works with QuickBooks Desktop and Online seamlessly.\u003C/span>\u003C/a>\u003C/p>\u003Chr>\u003Cdiv id=\"sage\" style=\"margin-top: -86px; padding-top: 86px;\">\u003Cp>\u003Ca href=\"https://www.workato.com/integrations/deputy+sagelive\">\u003Cstrong>Sage\u003C/strong>\u003C/a>\u003C/p>\u003Cp>\u003Ca href=\"https://www.sage.com/\">Sage\u003C/a> offers a range of cloud software including accounting, payroll, and employee management. Sage One is their small business and start-up offering, which allows users to manage invoices, expenses, and inventory, and includes free payroll for up to five employees as part of the monthly subscription fee. Sage Live, which was built on the Salesforce App Cloud, is their more comprehensive cloud accounting offering for small and mid-sized businesses of 10 to 200 employees.\u003C/p>\u003Chr>\u003Cdiv id=\"mybob\" style=\"margin-top: -86px; padding-top: 86px;\">\u003Cp>\u003Cstrong>\u003Ca href=\"https://www.myob.com/au/addons/listing/200/deputycom\">MYOB\u003C/a>\u003C/strong>\u003C/p>\u003Cp>MYOB offers a range of monthly plans for small business. The MYOB Essentials Plan (of which there are three tiers) includes GST, invoice, reporting, expenses and payroll functions. The next level plan, MYOB AccountRight (which also has three tiers), offers all that the Essentials plan does, along with inventory, timesheets, and project, supplier and job tracking. Deputy currently supports \u003Ca href=\"https://www.deputy.com/help/myob-award-interpretation\">MYOB Award Interpretation\u003C/a>, \u003Ca href=\"https://www.deputy.com/help/exporting-to-myob\">MYOB Desktop\u003C/a>, and \u003Ca href=\"https://www.deputy.com/help/exporting-to-myob-accountright-live\">MYOB AccountRightLive\u003C/a>.\u003C/p>\u003Chr>\u003Cp>\u003Cstrong>Payroll software free\u003C/strong>\u003C/p>\u003Cp>Is your business interested in free payroll software? Most major payroll software programs offer free trials. Deputy suggests trying out the above accounting and payroll software before making any decisions.\u003C/p>\u003Cp>Free is nice, but free isn’t always the best value. Make sure to compare and contrast each accounting and payroll provider to make the best decision for your small business.\u003C/p>\u003Cp>\u003Cem>Are there any actual free accounting and payroll software?\u003C/em>\u003C/p>\u003Cul>\u003Cli>Yes. \u003Ca href=\"http://www.payroll4free.com/\">Payroll4Free.com\u003C/a> offers totally free payroll software, but only if you’ve got 25 or fewer employees. If free is your main criteria, and your business is truly small, this is the free software for payroll solution that you need.\u003C/li>\u003C/ul>\u003Chr>\u003Cp>\u003Cstrong>Benefit your bottom line\u003C/strong>\u003C/p>\u003Cp>Payroll software can make your life easier. Pick the \u003Ca href=\"https://www.g2crowd.com/categories/payroll\">payroll service\u003C/a> that matches up with what your business needs.\u003C/p>\u003Cp>\u003Cb>These are just some of the cloud accounting and payroll software and apps that integrate with Deputy. \u003Ca href=\"https://www.deputy.com/features\">Learn more\u003C/a>\u003C/b>\u003Cb> about Deputy and how it can help you grow your business in 2018.\u003C/b>\u003C/p>\u003C/div>\u003C/div>\u003C/div>\u003C/div>\u003C/div>\u003C/div>\u003C/div>\u003C/div>","2017-12-21 00:00",{"id":2801,"title":32,"plugin":33,"imageAlt":2802,"minWidth":769,"imageName":2803,"imageS3Key":2804,"description":38,"mobileWidth":977,"desktopWidth":977,"assetSelector":20,"imagePublicUrl":2805,"imageOriginalUrl":2806,"sourceImageWidth":772,"sourceImageHeight":980},1197802,"top-choice-accounting-and-payroll-software-for-small-businesses","top-choice-accounting-and-payroll-software-for-small-businesses-thumbnail.jpeg","f/64010/600x342/680e9df931/top-choice-accounting-and-payroll-software-for-small-businesses-thumbnail.jpeg","https://s3.amazonaws.com/a.storyblok.com/f/64010/600x342/680e9df931/top-choice-accounting-and-payroll-software-for-small-businesses-thumbnail.jpeg","//a.storyblok.com/f/64010/600x342/680e9df931/top-choice-accounting-and-payroll-software-for-small-businesses-thumbnail.jpeg",[784],[1009],[],[],[],"gb/blog/top-choice-accounting-and-payroll-software-for-small-businesses",1480,[],"1bd04ee6-70e1-47e1-a0eb-bc4e76b2aafc","2017-12-21T00:00:00.000Z",[2818,2821],{"id":2819,"name":2589,"slug":2802,"published":56,"full_slug":2820,"is_folder":50,"parent_id":1036},14078720,"au/blog/top-choice-accounting-and-payroll-software-for-small-businesses",{"id":2822,"name":2589,"slug":2802,"published":56,"full_slug":2823,"is_folder":50,"parent_id":1040},13971312,"us/blog/top-choice-accounting-and-payroll-software-for-small-businesses",{"name":2825,"created_at":2826,"published_at":2827,"updated_at":2828,"id":2829,"uuid":2830,"content":2831,"slug":3531,"full_slug":3542,"sort_by_date":47,"position":3543,"tag_list":3544,"is_startpage":50,"parent_id":1029,"meta_data":47,"group_id":3545,"first_published_at":3546,"release_id":47,"lang":54,"path":47,"alternates":3547,"default_full_slug":47,"translated_slugs":47,"_stopResolving":56},"7 Steps to Strategic Human Resource Management","2020-06-24T03:31:57.572Z","2026-09-03T00:35:31.484Z","2026-09-03T00:35:31.503Z",14079012,"5eb54f25-82c4-4512-a2dd-8821dec64f38",{"seo":2832,"_uid":2837,"AI_SEO":20,"author":27,"content":2838,"headline":3527,"component":764,"post_date":3528,"thumbnail":3529,"types_tag":3536,"features_tag":3537,"show_resource":50,"industries_tag":3539,"related_articles":3540,"ways_of_working_tag":3541},{"title":13,"plugin":14,"seoTitle":2833,"description":16,"seoKeywords":2834,"seoTitleInput":2835,"seoDescription":2836},"7 Key Steps: Strategic Human Resource Management - Deputy UK","strategic HR for hourly teams\nstrategic human resource management process\nstrategic human resource management\nstrategic HRM\nstrategic HR management\nstrategic HR planning\nwhat is strategic human resource management\nstrategic human resource management steps\nhuman resource strategy\nHR strategic plan\nstrategic HR for hourly teams\nstrategic HR for retail and hospitality\nworkforce planning\nemployee retention strategy\npeople analytics\nHR strategy for small business","7 Key Steps: Strategic Human Resource Management","Strategic HR for hourly teams explained: the seven-step strategic human resource management process to link people decisions to your UK business goals.","160b4959-a144-4ce0-85e7-28c110dd55e8",[2839,3311,3326],{"_uid":2840,"content":2841,"component":427},"78cd7bf6-c55c-4bde-a9a6-f0af8e47ecad",{"type":61,"content":2842},[2843,2847,2853,2879,2881,2895,2900,2904,2914,2934,2962,2967,2971,2989,2993,2994,2998,3018,3022,3026,3064,3069,3073,3078,3082,3087,3098,3103,3107,3111,3116,3120,3134,3138,3164,3176,3181,3185,3213,3216,3217,3221,3228,3231,3236,3240,3290,3302,3307],{"type":64,"content":2844},[2845],{"text":2846,"type":68},"Running an hourly team can feel like non-stop firefighting. You patch a gap in the rota, chase a missing timesheet, cover a last-minute sick day, then start over the next morning. The strategic human resource management process gives you a way out of that loop. It links every people decision, from hiring to rotas to retention, to where your business is heading. This guide walks you through strategic HR for hourly teams in seven practical steps, built for growing UK retail and hospitality businesses.",{"type":64,"content":2848},[2849],{"text":2850,"type":68,"marks":2851},"Key takeaways",[2852],{"type":119},{"type":351,"content":2854},[2855,2861,2867,2873],{"type":111,"content":2856},[2857],{"type":64,"content":2858},[2859],{"text":2860,"type":68},"Strategic HR management ties every people decision, including hiring, rotas, and retention, to your business goals, so your team drives growth instead of just keeping the lights on",{"type":111,"content":2862},[2863],{"type":64,"content":2864},[2865],{"text":2866,"type":68},"The process runs in seven repeatable steps, from understanding your objectives to reviewing and correcting course",{"type":111,"content":2868},[2869],{"type":64,"content":2870},[2871],{"text":2872,"type":68},"It matters especially now for UK hourly teams, as retention becomes increasingly important in a low fire, low hire market and worker sentiment has declined, falling from 72.21% to 67.05% positive in Deputy's 2026 UK Shift Pulse Report",{"type":111,"content":2874},[2875],{"type":64,"content":2876},[2877],{"text":2878,"type":68},"The right tools can reduce admin, helping a lean team put the process into practice",{"type":64,"content":2880},[],{"type":64,"content":2882},[2883,2885,2891,2893],{"text":2884,"type":68},"Strategic ",{"text":2886,"type":68,"marks":2887},"human resource management",[2888],{"type":77,"attrs":2889},{"href":2890,"uuid":47,"anchor":47,"target":158,"linktype":81},"https://www.deputy.com/gb/hr-software/",{"text":2892,"type":68}," is the link between your people and your business goals, objectives, and strategy. It's easy to mix up with everyday HR, but they do different jobs.",{"type":2894},"hard_break",{"type":97,"attrs":2896,"content":2897},{"level":99},[2898],{"text":2899,"type":68},"Strategic HR vs everyday HR: what's the difference?",{"type":64,"content":2901},[2902],{"text":2903,"type":68},"Everyday HR keeps the basics ticking over: contracts, rotas, holiday requests, and pay queries. Strategic HR asks a bigger question. How do your people help you grow, and what do they need from you to do it well?",{"type":64,"content":2905},[2906,2908,2912],{"text":2907,"type":68},"The aim of ",{"text":2909,"type":68,"marks":2910},"strategic HR management",[2911],{"type":119},{"text":2913,"type":68}," is to:",{"type":351,"content":2915},[2916,2922,2928],{"type":111,"content":2917},[2918],{"type":64,"content":2919},[2920],{"text":2921,"type":68},"support flexibility, fresh thinking, and a real competitive advantage",{"type":111,"content":2923},[2924],{"type":64,"content":2925},[2926],{"text":2927,"type":68},"build a workplace culture that fits how your team actually works",{"type":111,"content":2929},[2930],{"type":64,"content":2931},[2932],{"text":2933,"type":68},"improve business performance through your people",{"type":64,"content":2935},[2936,2938,2944,2946,2952,2954,2960],{"text":2937,"type":68},"For this to work, HR needs a seat at the table when you set company plans, whether that's a dedicated person or you wearing the HR hat yourself. You'll see strategic HR show up across everyday activities like ",{"text":2939,"type":68,"marks":2940},"hiring",[2941],{"type":77,"attrs":2942},{"href":2943,"uuid":47,"anchor":47,"target":158,"linktype":81},"https://www.deputy.com/gb/hr-software/hire",{"text":2945,"type":68},", ",{"text":2947,"type":68,"marks":2948},"onboarding",[2949],{"type":77,"attrs":2950},{"href":2951,"uuid":47,"anchor":47,"target":80,"linktype":81},"/gb/hr-software/employee-onboarding",{"text":2953,"type":68},", and ",{"text":2955,"type":68,"marks":2956},"rewarding",[2957],{"type":77,"attrs":2958},{"href":2959,"uuid":47,"anchor":47,"target":158,"linktype":81},"https://www.deputy.com/gb/features/team-engagement",{"text":2961,"type":68}," your team. The difference is that each decision points back to a clear goal, rather than reacting to whatever lands in your inbox.",{"type":97,"attrs":2963,"content":2964},{"level":99},[2965],{"text":2966,"type":68},"Why strategic HR management matters right now for UK retail and hospitality",{"type":64,"content":2968},[2969],{"text":2970,"type":68},"Businesses tend to do better when everyone pulls in the same direction, and right now that alignment matters more than usual for UK hourly teams. The data shows why.",{"type":64,"content":2972},[2973,2975,2979,2981,2987],{"text":2974,"type":68},"The UK labour market has moved into a ",{"text":2976,"type":68,"marks":2977},"low fire, low hire",[2978],{"type":119},{"text":2980,"type":68}," phase. Deputy's UK Big Shift Report describes employers slowing recruitment while focusing on keeping the people they already have. The official data echoes this: in February to April 2026, ",{"text":2982,"type":68,"marks":2983},"UK job vacancies fell to 705,000",[2984],{"type":77,"attrs":2985},{"href":2986,"uuid":47,"anchor":47,"target":80,"linktype":81},"https://www.ons.gov.uk/employmentandlabourmarket/peopleinwork/employmentandemployeetypes/bulletins/jobsandvacanciesintheuk/may2026",{"text":2988,"type":68},", their lowest level since 2021, with hospitality and retail among the hardest hit. In practice, that can make retaining experienced employees an important part of a growth strategy, alongside hiring.",{"type":245,"attrs":2990},{"alt":2991,"src":2992,"title":20},"A cafe manager and two team members in aprons reviewing a staff rota on a tablet behind the counter","//a.storyblok.com/f/64010/0x0/fe5d23aa04/image.jpg",{"type":64},{"type":64,"content":2995},[2996],{"text":2997,"type":68},"At the same time, how workers feel is cooling. Deputy's 2026 UK Shift Pulse Report found that 67.05% of UK shift workers felt positive at the end of their shifts in 2026, down from 72.21% a year earlier. A growing middle group is coping rather than thriving, which may be relevant to how employers think about retention and the employee experience.",{"type":64,"content":2999},[3000,3002,3008,3010,3016],{"text":3001,"type":68},"Costs are climbing too. According to gov.uk, from 1 April 2026 the National Living Wage is ",{"text":3003,"type":68,"marks":3004},"£12.71",[3005],{"type":77,"attrs":3006},{"href":3007,"uuid":47,"anchor":47,"target":80,"linktype":81},"https://www.gov.uk/national-minimum-wage-rates",{"text":3009,"type":68}," an hour for workers aged 21 and over. The ",{"text":3011,"type":68,"marks":3012},"Employment Rights Act 2025",[3013],{"type":77,"attrs":3014},{"href":3015,"uuid":47,"anchor":47,"target":80,"linktype":81},"https://www.legislation.gov.uk/ukpga/2025/36/contents",{"text":3017,"type":68}," introduces new rights relating to guaranteed hours and reasonable notice of shifts for certain workers, with detailed requirements subject to commencement and regulations. That adds weight to how you plan and staff your rotas.",{"type":64,"content":3019},[3020],{"text":3021,"type":68},"Deputy is designed to support compliance workflows but does not provide legal advice or guarantee compliance. Customers remain responsible for configuring the platform appropriately and complying with applicable laws and regulations.",{"type":64,"content":3023},[3024],{"text":3025,"type":68},"Pulling that into a plan is what strategic HR is for. A strategic HR approach can support:",{"type":351,"content":3027},[3028,3034,3040,3046,3052,3058],{"type":111,"content":3029},[3030],{"type":64,"content":3031},[3032],{"text":3033,"type":68},"higher job satisfaction",{"type":111,"content":3035},[3036],{"type":64,"content":3037},[3038],{"text":3039,"type":68},"a better work culture",{"type":111,"content":3041},[3042],{"type":64,"content":3043},[3044],{"text":3045,"type":68},"happier, better-served customers",{"type":111,"content":3047},[3048],{"type":64,"content":3049},[3050],{"text":3051,"type":68},"more efficient use of your resources",{"type":111,"content":3053},[3054],{"type":64,"content":3055},[3056],{"text":3057,"type":68},"a proactive approach to managing your team",{"type":111,"content":3059},[3060],{"type":64,"content":3061},[3062],{"text":3063,"type":68},"productivity improvements",{"type":97,"attrs":3065,"content":3066},{"level":99},[3067],{"text":3068,"type":68},"The 7-step strategic human resource management process",{"type":64,"content":3070},[3071],{"text":3072,"type":68},"Strategic HR management is central to keeping and developing good people. Focusing on retention and engagement can help support a positive employee experience. Before you roll anything out, you'll need a simple planning process, set out in the seven steps below.",{"type":97,"attrs":3074,"content":3075},{"level":251},[3076],{"text":3077,"type":68},"Step 1: Get clear on your company's objectives",{"type":64,"content":3079},[3080],{"text":3081,"type":68},"The success of strategic HR depends on how well it links to your goals, so start there. Get a firm handle on your aims, objectives, and mission, and be ready to explain your short-term and long-term plans for growth. When you offer clear communication of where the business is going, whoever owns HR can build a people plan that supports it.",{"type":97,"attrs":3083,"content":3084},{"level":251},[3085],{"text":3086,"type":68},"Step 2: Evaluate your current HR capability and skills",{"type":64,"content":3088},[3089,3091,3097],{"text":3090,"type":68},"Next, look at the team you already have and how they contribute to your goals. Run a skills inventory for every employee, so you can see who your experts are and where the gaps sit. It also shows you who wants training in a particular area, which helps you plan development. A performance review can be a good moment to assess skills, though rigid annual reviews are giving way to lighter, ",{"text":3092,"type":68,"marks":3093},"more regular check-ins",[3094],{"type":77,"attrs":3095},{"href":3096,"uuid":47,"anchor":47,"target":158,"linktype":81},"https://www.deputy.com/gb/blog/7-modern-ways-to-improve-employee-performance",{"text":632,"type":68},{"type":97,"attrs":3099,"content":3100},{"level":251},[3101],{"text":3102,"type":68},"Step 3: Analyse your HR capacity against your goals",{"type":64,"content":3104},[3105],{"text":3106,"type":68},"Now weigh your current capacity against what your goals demand. This helps you spot barriers, act on opportunities, and deal with risks before they grow. Look at how many people you have, the skills they bring, and where senior leaders can better equip the team to serve the business.",{"type":245,"attrs":3108},{"alt":3109,"src":3110,"title":20},"7 Steps to Strategic HR Mgmt","//a.storyblok.com/f/64010/0x0/4606614417/7-steps-to-strategic-hr-mgmt_content-image-1800x1000-copy-min-1024x569.png",{"type":97,"attrs":3112,"content":3113},{"level":251},[3114],{"text":3115,"type":68},"Step 4: Forecast your future HR needs (supply and demand)",{"type":64,"content":3117},[3118],{"text":3119,"type":68},"Once you've reviewed your people and their skills against your objectives, forecast what you'll need next. Frame the forecast around two sides:",{"type":351,"content":3121},[3122,3128],{"type":111,"content":3123},[3124],{"type":64,"content":3125},[3126],{"text":3127,"type":68},"Demand: how many people, and which skills, your future plans will call for",{"type":111,"content":3129},[3130],{"type":64,"content":3131},[3132],{"text":3133,"type":68},"Supply: the people and skills you already have available to hit those goals",{"type":64,"content":3135},[3136],{"text":3137,"type":68},"Your forecast should also help you work out:",{"type":351,"content":3139},[3140,3146,3152,3158],{"type":111,"content":3141},[3142],{"type":64,"content":3143},[3144],{"text":3145,"type":68},"the new jobs and roles you'll need to secure the future of the business",{"type":111,"content":3147},[3148],{"type":64,"content":3149},[3150],{"text":3151,"type":68},"the skills current employees need to take on those roles",{"type":111,"content":3153},[3154],{"type":64,"content":3155},[3156],{"text":3157,"type":68},"whether your team's expertise is being used well",{"type":111,"content":3159},[3160],{"type":64,"content":3161},[3162],{"text":3163,"type":68},"whether your current HR practices can support your growth",{"type":64,"content":3165},[3166,3168,3174],{"text":3167,"type":68},"For hourly teams, generational change should shape this forecast. ",{"text":3169,"type":68,"marks":3170},"Deputy's UK Big Shift Report",[3171],{"type":77,"attrs":3172},{"href":3173,"uuid":47,"anchor":47,"target":158,"linktype":81},"https://www.deputy.com/gb/insights/the-big-shift-report",{"text":3175,"type":68}," puts Gen Z at 44% of UK shift workers, rising to 63% in hospitality. These workforce trends can inform how you plan for onboarding at scale, clear progression, and flexible rotas.",{"type":97,"attrs":3177,"content":3178},{"level":251},[3179],{"text":3180,"type":68},"Step 5: Put the right tools in place for your team",{"type":64,"content":3182},[3183],{"text":3184,"type":68},"Talk to the right people about how your team's tools affect their ability to do the job. A quick audit of your hardware and software, run with whoever handles IT, will surface the gaps that slow your team down.",{"type":64,"content":3186},[3187,3189,3195,3197,3203,3205,3211],{"text":3188,"type":68},"Where you employ hourly staff, it helps to use ",{"text":3190,"type":68,"marks":3191},"workforce management software",[3192],{"type":77,"attrs":3193},{"href":3194,"uuid":47,"anchor":47,"target":158,"linktype":81},"https://www.deputy.com/gb/workforce-management",{"text":3196,"type":68},". A single platform can handle rostering, holiday and annual leave, time and attendance, and ",{"text":3198,"type":68,"marks":3199},"sick leave management",[3200],{"type":77,"attrs":3201},{"href":3202,"uuid":47,"anchor":47,"target":158,"linktype":81},"https://www.deputy.com/gb/features/leave-management",{"text":3204,"type":68}," in one place, rather than scattering them across spreadsheets. Deputy also offers ",{"text":3206,"type":68,"marks":3207},"AI-assisted demand forecasting",[3208],{"type":77,"attrs":3209},{"href":3210,"uuid":47,"anchor":47,"target":158,"linktype":81},"https://www.deputy.com/gb/features/demand-forecasting",{"text":3212,"type":68}," that generates draft rotas for manager review, so you keep the final say while spending less time building each week from scratch.",{"type":245,"attrs":3214},{"alt":3109,"src":3215,"title":20},"//a.storyblok.com/f/64010/0x0/6f13c0e12a/7-steps-to-strategic-hr-mgmt_content-image-1800x1000-min-1024x569.png",{"type":64},{"type":64,"content":3218},[3219],{"text":3220,"type":68},"Good tools also give you visibility over working time, breaks, and leave, which supports your compliance workflows and surfaces potential issues for manager review. Wasib Awan, Box Office Manager at Winter Wonderland Hyde Park, saw the difference after moving off a manual process:",{"type":3222,"content":3223},"blockquote",[3224],{"type":64,"content":3225},[3226],{"text":3227,"type":68},"On Deputy you can cap people's work to 40 hours a week and make sure everybody gets at least some sort of a break during the week. But with the previous process it was all manual and time consuming.",{"type":64,"content":3229},[3230],{"text":3021,"type":68},{"type":97,"attrs":3232,"content":3233},{"level":251},[3234],{"text":3235,"type":68},"Step 6: Implement your HR strategy: hire, onboard, and engage",{"type":64,"content":3237},[3238],{"text":3239,"type":68},"With your analysis and forecast done, it's time to grow your workforce and develop the people you already have. You can put your strategy into action like this:",{"type":351,"content":3241},[3242,3248,3270,3276],{"type":111,"content":3243},[3244],{"type":64,"content":3245},[3246],{"text":3247,"type":68},"Recruit: start searching for candidates who have the skills you identified during planning",{"type":111,"content":3249},[3250],{"type":64,"content":3251},[3252,3254,3260,3262,3268],{"text":3253,"type":68},"Select: run ",{"text":3255,"type":68,"marks":3256},"interviews",[3257],{"type":77,"attrs":3258},{"href":3259,"uuid":47,"anchor":47,"target":158,"linktype":81},"https://www.deputy.com/gb/blog/77-retail-interview-questions-to-hire-the-right-candidate",{"text":3261,"type":68},", relevant tasks, and questions such as ",{"text":3263,"type":68,"marks":3264},"what are your salary requirements?",[3265],{"type":77,"attrs":3266},{"href":3267,"uuid":47,"anchor":47,"target":158,"linktype":81},"https://www.deputy.com/blog/how-to-answer-the-question-what-are-your-salary-requirements",{"text":3269,"type":68}," to check that someone fits the role",{"type":111,"content":3271},[3272],{"type":64,"content":3273},[3274],{"text":3275,"type":68},"Hire: make an offer once your usual checks are complete",{"type":111,"content":3277},[3278],{"type":64,"content":3279},[3280,3282,3288],{"text":3281,"type":68},"Onboard and train: build a proper ",{"text":3283,"type":68,"marks":3284},"employee onboarding",[3285],{"type":77,"attrs":3286},{"href":3287,"uuid":47,"anchor":47,"target":158,"linktype":81},"https://www.deputy.com/gb/features/employee-onboarding",{"text":3289,"type":68}," and training package, since a strong start can support engagement and retention",{"type":64,"content":3291},[3292,3294,3300],{"text":3293,"type":68},"Hiring well is only half the job, though. ",{"text":3295,"type":68,"marks":3296},"Keeping people engaged",[3297],{"type":77,"attrs":3298},{"href":3299,"uuid":47,"anchor":47,"target":158,"linktype":81},"https://www.deputy.com/gb/blog/7-employee-engagement-ideas-that-drive-business-results",{"text":3301,"type":68}," can support retention, and it's closely tied to culture. Deputy's 2023 State of Shift Work research, which is older data, found that 89% of UK shift workers wanted development opportunities from their employer, and that flexible working ranked as their number one priority. Building growth paths and flexible rotas into your plan can help you hold on to good people in a tight market.",{"type":97,"attrs":3303,"content":3304},{"level":251},[3305],{"text":3306,"type":68},"Step 7: Review, measure, and course-correct",{"type":64,"content":3308},[3309],{"text":3310,"type":68},"Finally, set a timeline to review your strategic HR management. A regular review tracks your progress and shows where to improve, measured against whether your changes are moving the business towards its goals. Adjust whatever isn't working. Strategic HR is a loop, not a one-off project, so this step feeds straight back into Step 1.",{"_uid":3312,"ctas":3313,"theme":444,"component":445,"hide_capterra":56,"spacer_bottom":446,"call_to_action":3320,"call_to_action_style":54},"86c10e98-0032-44b5-a5d8-88d379dc16bb",[3314,3317],{"_uid":3315,"link":3316,"text":436,"type":437,"component":438,"analyticsId":20},"c2cc46a1-8147-4f77-8397-a3ff20c14494",{"id":20,"url":20,"linktype":434,"fieldtype":435,"cached_url":20},{"_uid":3318,"link":3319,"text":442,"type":443,"component":438,"analyticsId":20},"886ab258-637a-4960-b1a3-5d4ac5e120f1",{"id":20,"url":20,"linktype":434,"fieldtype":435,"cached_url":20},{"type":61,"content":3321},[3322],{"type":64,"content":3323},[3324],{"text":3325,"type":68},"See how Deputy helps you turn your strategic HR plan into everyday action for your hourly team.",{"_uid":3327,"content":3328,"component":427},"9973f4cd-bcea-4e7d-9df9-a292e843b4c4",{"type":61,"content":3329},[3330,3335,3339,3377,3381,3382,3386,3391,3395,3399,3404,3424,3436,3441,3445,3456,3473,3477,3483,3487,3493,3497,3503,3507,3513,3517,3523],{"type":97,"attrs":3331,"content":3332},{"level":99},[3333],{"text":3334,"type":68},"How to measure strategic HR (the metrics that can show progress)",{"type":64,"content":3336},[3337],{"text":3338,"type":68},"To help leadership understand how your plan is progressing, track a handful of clear metrics. People analytics doesn't have to be complicated. Start with a few numbers you can pull each month:",{"type":351,"content":3340},[3341,3347,3353,3359,3365,3371],{"type":111,"content":3342},[3343],{"type":64,"content":3344},[3345],{"text":3346,"type":68},"Retention and turnover rate: how many people stay, and how many leave",{"type":111,"content":3348},[3349],{"type":64,"content":3350},[3351],{"text":3352,"type":68},"Time to hire: how long it takes to fill an open role",{"type":111,"content":3354},[3355],{"type":64,"content":3356},[3357],{"text":3358,"type":68},"Engagement and sentiment: how your team feels about their shifts over time",{"type":111,"content":3360},[3361],{"type":64,"content":3362},[3363],{"text":3364,"type":68},"Absence and no-shows: patterns that hint at rota or wellbeing problems",{"type":111,"content":3366},[3367],{"type":64,"content":3368},[3369],{"text":3370,"type":68},"Labour cost as a percentage of sales: whether your staffing matches demand",{"type":111,"content":3372},[3373],{"type":64,"content":3374},[3375],{"text":3376,"type":68},"Rota stability: how often rotas change at short notice",{"type":245,"attrs":3378},{"alt":3379,"src":3380,"title":20},"A retail business owner reviewing staff scheduling and workforce performance charts on a laptop in a back office","//a.storyblok.com/f/64010/0x0/0e045ebcc4/image.jpg",{"type":64},{"type":64,"content":3383},[3384],{"text":3385,"type":68},"Reporting in a workforce platform can pull much of this together for you. Deputy's Shift Pulse, for example, captures how workers feel at the end of their shifts, giving you engagement data to review alongside the harder numbers. Treat these figures as signals to discuss with your team.",{"type":97,"attrs":3387,"content":3388},{"level":99},[3389],{"text":3390,"type":68},"Common challenges (and how a lean team can get started)",{"type":64,"content":3392},[3393],{"text":3394,"type":68},"Most growing businesses hit the same hurdles when they formalise a people strategy. HR can be seen as a cost centre rather than a growth driver, time is short, and you may not have much data yet. None of that has to stop you starting.",{"type":64,"content":3396},[3397],{"text":3398,"type":68},"You don't need a big team or a dedicated HR department to begin. Start with one objective that matters most right now, perhaps cutting turnover at a single site, and build your plan around it. Lean on consolidated tools so a small team spends less time on admin and more on the work that grows the business.",{"type":97,"attrs":3400,"content":3401},{"level":99},[3402],{"text":3403,"type":68},"What strategic HR looks like in practice",{"type":64,"content":3405},[3406,3408,3414,3416,3422],{"text":3407,"type":68},"Picture a growing UK hospitality group with three sites. Instead of reacting to each ",{"text":3409,"type":68,"marks":3410},"staffing crisis",[3411],{"type":77,"attrs":3412},{"href":3413,"uuid":47,"anchor":47,"target":158,"linktype":81},"https://www.deputy.com/gb/blog/staffing-shortages-ai-shift-planning-can-help",{"text":3415,"type":68},", the owners tie every people decision to one goal: keeping experienced staff through a busy season. In hospitality, staff turnover runs at around ",{"text":3417,"type":68,"marks":3418},"52%",[3419],{"type":77,"attrs":3420},{"href":3421,"uuid":47,"anchor":47,"target":80,"linktype":81},"https://www.cipd.org/uk/views-and-insights/thought-leadership/cipd-voice/benchmarking-employee-turnover/",{"text":3423,"type":68}," a year against a UK average of 34%, based on CIPD benchmarking from 2022 to 2023. That focus can help businesses build a more deliberate approach to retention.",{"type":64,"content":3425},[3426,3428,3434],{"text":3427,"type":68},"They forecast demand around known peaks, build ",{"text":3429,"type":68,"marks":3430},"stable rotas",[3431],{"type":77,"attrs":3432},{"href":3433,"uuid":47,"anchor":47,"target":158,"linktype":81},"https://www.deputy.com/gb/blog/tips-for-creating-employee-schedules-your-team-will-love",{"text":3435,"type":68}," that respect people's other commitments, and use engagement data to identify areas for further attention. They add a simple development path so shift workers can build their skills. That joined-up approach can support a more deliberate retention strategy.",{"type":97,"attrs":3437,"content":3438},{"level":99},[3439],{"text":3440,"type":68},"Bring your strategic HR process together with Deputy",{"type":64,"content":3442},[3443],{"text":3444,"type":68},"Strategic HR management isn't reserved for big companies. If you have a plan to grow, you already have a reason to link that growth to a clear people strategy. The key is freeing up your time to work on the strategy instead of drowning in admin.",{"type":64,"content":3446},[3447,3449,3454],{"text":3448,"type":68},"That's where the right platform helps. Deputy brings rostering, time and attendance, leave, and ",{"text":3450,"type":68,"marks":3451},"employee scheduling",[3452],{"type":77,"attrs":3453},{"href":1562,"uuid":47,"anchor":47,"target":158,"linktype":81},{"text":3455,"type":68}," together, helping a lean team reduce manual admin as it puts its people strategy into practice. You keep ownership of your decisions while the tools help streamline day-to-day workforce administration.",{"type":64,"content":3457},[3458,3460,3464,3466,3471],{"text":3459,"type":68},"Ready to put your people strategy into practice? ",{"text":1865,"type":68,"marks":3461},[3462],{"type":77,"attrs":3463},{"href":696,"uuid":47,"anchor":47,"target":158,"linktype":81},{"text":3465,"type":68},", or ",{"text":3467,"type":68,"marks":3468},"talk to our sales team",[3469],{"type":77,"attrs":3470},{"href":704,"uuid":47,"anchor":47,"target":158,"linktype":81},{"text":3472,"type":68}," about what your team needs.",{"type":97,"attrs":3474,"content":3475},{"level":709},[3476],{"text":712,"type":68},{"type":64,"content":3478},[3479],{"text":3480,"type":68,"marks":3481},"What is the strategic human resource management process?",[3482],{"type":119},{"type":64,"content":3484},[3485],{"text":3486,"type":68},"It's a repeatable, seven-step process for linking your people decisions to your business goals. You get clear on your objectives, evaluate your capability, analyse your capacity, forecast future needs, put the right tools in place, implement your strategy, then review and course-correct. Deputy supports the process by bringing rostering, leave, and workforce reporting into one place so a small team can run it.",{"type":64,"content":3488},[3489],{"text":3490,"type":68,"marks":3491},"How is strategic HR management different from everyday HR?",[3492],{"type":119},{"type":64,"content":3494},[3495],{"text":3496,"type":68},"Everyday HR keeps the basics running, such as contracts, rotas, holiday, and pay, while strategic HR ties those decisions to where your business is heading. Everyday HR is reactive; strategic HR is planned and goal-led. Deputy helps you do both, handling day-to-day rostering and time tracking while giving you data for longer-term people decisions.",{"type":64,"content":3498},[3499],{"text":3500,"type":68,"marks":3501},"How can a small or growing business run strategic HR with a lean team?",[3502],{"type":119},{"type":64,"content":3504},[3505],{"text":3506,"type":68},"Start with one clear objective and build your plan around it rather than trying to do everything at once. Use consolidated tools to cut admin, so your small team spends more time on strategy and less on spreadsheets. Deputy pulls rostering, leave, and time and attendance together, which can help a lean team streamline day-to-day workforce administration.",{"type":64,"content":3508},[3509],{"text":3510,"type":68,"marks":3511},"How does Deputy support the strategic HR management process?",[3512],{"type":119},{"type":64,"content":3514},[3515],{"text":3516,"type":68},"Deputy brings rostering, time and attendance, leave, and workforce reporting into a single platform, so you can plan, staff, and review in one place. Its AI-assisted demand forecasting generates draft rotas for manager review, and its reporting surfaces engagement and labour-cost data to act on. It supports your compliance workflows by giving you visibility over working time and breaks, while you keep the final say.",{"type":64,"content":3518},[3519],{"text":3520,"type":68,"marks":3521},"Which HR metrics should I track to measure strategic HR?",[3522],{"type":119},{"type":64,"content":3524},[3525],{"text":3526,"type":68},"Track retention and turnover, time to hire, engagement and sentiment, absence, labour cost as a percentage of sales, and rota stability. These measures can help you assess how your people strategy is progressing. Deputy's reporting and Shift Pulse can pull much of this together, giving you engagement and rota data to review each month.","The 7-Step Strategic Human Resource Management Process","2026-08-19 00:00",{"id":3530,"title":32,"plugin":33,"imageAlt":3531,"minWidth":769,"imageName":3532,"imageS3Key":3533,"description":38,"mobileWidth":772,"desktopWidth":772,"assetSelector":20,"imagePublicUrl":3534,"imageOriginalUrl":3535,"sourceImageWidth":772,"sourceImageHeight":980},1197478,"7-steps-to-strategic-human-resource-management","7-steps-to-strategic-human-resource-management-thumbnail.png","f/64010/600x342/c7cc701b10/7-steps-to-strategic-human-resource-management-thumbnail.png","https://s3.amazonaws.com/a.storyblok.com/f/64010/600x342/c7cc701b10/7-steps-to-strategic-human-resource-management-thumbnail.png","//a.storyblok.com/f/64010/600x342/c7cc701b10/7-steps-to-strategic-human-resource-management-thumbnail.png",[784],[3538],"bcc7b6c1-5017-4923-b181-c1449c51be11",[832,882,855],[],[1025],"gb/blog/7-steps-to-strategic-human-resource-management",4650,[],"c8d3e22d-7b01-4240-b1da-9335d2424947","2019-09-19T00:00:00.000Z",[3548,3551],{"id":3549,"name":2825,"slug":3531,"published":56,"full_slug":3550,"is_folder":50,"parent_id":1040},13970974,"us/blog/7-steps-to-strategic-human-resource-management",{"id":3552,"name":2825,"slug":3531,"published":56,"full_slug":3553,"is_folder":50,"parent_id":1036},14079013,"au/blog/7-steps-to-strategic-human-resource-management",[],"5-ways-to-prevent-payroll-mistakes","gb/blog/5-ways-to-prevent-payroll-mistakes",2230,[],"d00f8f3a-6fe8-45a2-853f-6be697cc1448","2018-04-13T00:00:00.000Z",[3562,3565],{"id":3563,"name":1042,"slug":3555,"published":56,"full_slug":3564,"is_folder":50,"parent_id":1040},13971236,"us/blog/5-ways-to-prevent-payroll-mistakes",{"id":3566,"name":1042,"slug":3555,"published":56,"full_slug":3567,"is_folder":50,"parent_id":1036},14084734,"au/blog/5-ways-to-prevent-payroll-mistakes",{"name":3569,"created_at":3570,"published_at":3571,"updated_at":3572,"id":3573,"uuid":3574,"content":3575,"slug":3593,"full_slug":3637,"sort_by_date":47,"position":3638,"tag_list":3639,"is_startpage":50,"parent_id":1029,"meta_data":47,"group_id":3640,"first_published_at":3641,"release_id":47,"lang":54,"path":47,"alternates":3642,"default_full_slug":47,"translated_slugs":47,"_stopResolving":56},"The 5 Biggest Shift Worker Complaints (and How to Avoid Them)","2020-06-24T03:13:21.725Z","2021-02-02T22:49:35.000Z","2020-07-03T03:55:40.986Z",14078855,"d267b90e-05fb-4efa-acc3-d90d6c2e2ffe",{"seo":3576,"_uid":3580,"author":3581,"content":3586,"headline":3569,"component":764,"post_date":3590,"thumbnail":3591,"types_tag":3598,"features_tag":3605,"industries_tag":3628,"related_articles":3635,"ways_of_working_tag":3636},{"title":13,"plugin":14,"seoTitle":3577,"description":16,"seoKeywords":3578,"seoTitleInput":3569,"seoDescription":3579},"The 5 Biggest Shift Worker Complaints (and How to Avoid Them) - Deputy","scheduling software","Getting ahead of engagement issues leads to a healthier culture. Here are the five biggest shift worker complaints — and how you can avoid them.","0bc28315-9cb8-47ae-a8d6-e156186da71c",{"name":945,"created_at":946,"published_at":24,"updated_at":947,"id":948,"uuid":949,"content":3582,"slug":960,"full_slug":961,"sort_by_date":47,"position":962,"tag_list":3584,"is_startpage":50,"parent_id":51,"meta_data":47,"group_id":964,"first_published_at":965,"release_id":47,"lang":54,"path":47,"alternates":3585,"default_full_slug":47,"translated_slugs":47,"_stopResolving":56},{"_uid":951,"name":945,"image":3583,"component":43,"description":959},{"id":953,"title":32,"plugin":33,"imageAlt":20,"minWidth":35,"imageName":954,"imageS3Key":955,"description":38,"mobileWidth":39,"desktopWidth":39,"assetSelector":20,"imagePublicUrl":956,"imageOriginalUrl":957,"sourceImageWidth":958,"sourceImageHeight":958},[],[],[3587],{"_uid":3588,"content":3589,"component":427},"4a3a5d88-2411-45ee-a3f3-a589c32298aa","Employee engagement is a costly risk for employers in many industries. Studies show [43% of employees](https://www.tinypulse.com/hubfs/EE%20Report%202019.pdf) would leave their job for just a 10% increase in salary due to weak company cultures.\n\nTeams of shift workers may be at a higher risk of poor productivity or high turnover. Fortunately, managers can create a happier workplace if they address common employee complaints. Getting ahead of engagement issues leads to a healthier culture. Here are the five biggest shift worker complaints — and how you can avoid them. \n\n**Complaint #1: No transparency into scheduling**\n-------------------------------------------------\n\nUnpredictable work schedules are a major burden for hourly employees. [Studies](https://shift.berkeley.edu/its-about-time-how-work-schedule-instability-matters-for-workers-families-and-racial-inequality/) show that unfair scheduling practices are directly linked to workplace unhappiness and personal issues for shift workers. In fact, short notice and inconsistent schedules are linked to fast employee turnover.\n\nAnd with [Fair Workweek laws](https://www.deputy.com/blog/ultimate-fair-workweek-guide) spreading across the United States, and other regulations spreading across Australia and the UK, managers need to step up their game. Here are three tips to make scheduling more transparent for you and your team.\n\n*   Provide [on-demand schedule access](https://www.deputy.com/features/scheduling-software) to employees with a scheduling app employees can download on a smartphone. \n*   Give employees the power to [swap shifts](https://www.deputy.com/features/shift-trading) with a select list of coworkers to solve simple scheduling issues.\n*   Address employee complaints about biased scheduling head-on by using technology to [auto-schedule](https://www.deputy.com/features/auto-scheduling) around employee preference, seniority, and demand.\n\n**Complaint #2: Inaccurate payroll**\n------------------------------------\n\nPayroll issues are a costly problem for employers. It’s easy to miscalculate employee pay, especially when you’re crunching numbers for payroll taxes or overtime from paper timesheets. But payroll mistakes can create a lot of risks — employee dissatisfaction and wasted time.\n\nAnd if you fail to calculate payroll correctly, you could even be on the hook for back taxes, interest, and penalties. Keep your employees happy with these tips for accurate payroll.\n\n*   Replace manual number-crunching with automated payroll processes. Not only is it faster to use payroll software, but it also reduces the risk of human mistakes.\n*   [Integrate](https://www.deputy.com/integrations) your payroll system and workforce management software for smoother payroll processing.\n*   Streamline your processes for calculating payroll taxes and overtime with compliance-ready software that runs payroll based on employee time tracking.\n\n**Complaint #3: Poor communication**\n------------------------------------\n\n[8 in 10](https://www.globenewswire.com/news-release/2019/03/20/1757785/0/en/Dynamic-Signal-Study-Finds-U-S-Workforce-Stressed-and-Ready-to-Quit-Compounding-Concerns-From-Tight-Labor-Market-and-Possible-Economic-Downturn.html) American workers have felt frustrated due to poor communications on the job. Whether you manage a team of baristas, salespeople, or warehouse stockers, communication is key for success. \n\nShift workers can easily feel disconnected from the bigger picture. Fortunately, good communication is possible in any environment, even with 24/7 staffing or frequent schedule changes.\n\n*   Streamline and centralize communications across shift workers in multiple locations by adopting a single [app for announcements](https://www.deputy.com/features/collaboration).\n*   Use read receipts to confirm employees have logged in to view the most important announcements.\n*   Encourage employees to provide feedback directly. Use technologies that let employees post a comment on announcements.\n\n**Complaint #4: Working clopening shifts**\n------------------------------------------\n\nA clopening shift is a schedule that requires an employee to work late to close one night and then return early for an opening shift the next morning. Clopening shifts are a dreaded reality for many employees in retail, healthcare, hospitality, and other hourly work environments. \n\nStudies show that shift workers are more likely to experience real health issues like [fatigue or sleep disturbances](https://ec.europa.eu/transport/road_safety/specialist/knowledge/fatique/prevalence_of_fatigued_driving/among_shift_workers_en). In some states or jurisdictions, employers are even required to pay employees a premium for a clopening schedule under laws such as [Fair Workweek ordinances](https://www.deputy.com/blog/ultimate-fair-workweek-guide).\n\nHere are three tips to help you avoid scheduling clopening shifts.\n\n*   Review employee schedules to make sure team members have enough downtime between shifts. Better yet, use scheduling tools which alert managers to rearrange schedules to prevent clopening.\n*   Verify whether you owe employees a pay premium by brushing up on labor laws or connecting with your legal team.\n*   Get ahead of [peak scheduling requirements](https://www.deputy.com/features/scheduling-software), such as seasonal sales spikes or weather forecasts with smart scheduling predictions.\n\n**Complaint #5: No recognition for performance**\n------------------------------------------------\n\nRecognizing hard work consistently is linked to [2.1 times](https://go.bonus.ly/2019-employee-engagement-and-modern-workplace-report) better employee engagement. And that includes shift workers. You don’t have to reward someone with a trip to Disneyland, but recognition goes a long way in employee engagement.\n\nNot sure where to start? Here are some pointers.\n\n*   Adopt a fair, consistent approach to [task management](https://www.deputy.com/features/tasking) by using an app to assign both recurring and one-time tasks to workers.\n*   Use [performance management software](https://www.deputy.com/features/performance-management) to provide constant feedback on employee performance and identify your best performers.\n*   Turn performance management data into consistent efforts to recognize the hardest workers.\n\n**Make complaints a thing of the past**\n---------------------------------------\n\nFair pay, predictable schedules, and recognition are a few of the things that can keep your team happy and hard working. Many of the most common shift worker complaints stem from issues that can be solved. \n\nUsing software to schedule, run payroll, and track tasks and performance can simplify management and boost shift worker happiness. Boost your team’s morale when you sign up for a [free trial of Deputy](https://www.deputy.com/).\n\n[![](https://www.deputy.com/dptycms/wp-content/uploads/2019/10/StartFreeTrial%402x-300x72.png)](https://www.deputy.com/)","2020-01-07 00:00",{"id":3592,"title":32,"plugin":33,"imageAlt":3593,"minWidth":769,"imageName":3594,"imageS3Key":3595,"description":38,"mobileWidth":977,"desktopWidth":977,"assetSelector":20,"imagePublicUrl":3596,"imageOriginalUrl":3597,"sourceImageWidth":772,"sourceImageHeight":980},1197444,"biggest-shift-worker-complaints-and-how-to-avoid-them","biggest-shift-worker-complaints-and-how-to-avoid-them-thumbnail.jpeg","f/64010/600x342/73852660e9/biggest-shift-worker-complaints-and-how-to-avoid-them-thumbnail.jpeg","https://s3.amazonaws.com/a.storyblok.com/f/64010/600x342/73852660e9/biggest-shift-worker-complaints-and-how-to-avoid-them-thumbnail.jpeg","//a.storyblok.com/f/64010/600x342/73852660e9/biggest-shift-worker-complaints-and-how-to-avoid-them-thumbnail.jpeg",[3599],{"name":983,"created_at":984,"published_at":985,"updated_at":986,"id":987,"uuid":988,"content":3600,"slug":995,"full_slug":996,"sort_by_date":47,"position":997,"tag_list":3603,"is_startpage":50,"parent_id":799,"meta_data":47,"group_id":999,"first_published_at":1000,"release_id":47,"lang":54,"path":47,"alternates":3604,"default_full_slug":47,"translated_slugs":47,"_stopResolving":56},{"_uid":990,"icon":3601,"link":3602,"name":983,"subline":994,"headline":983,"component":794},{"_uid":992,"title":32,"imgSrc":20,"plugin":33,"imageAlt":20,"minWidth":789,"imageName":20,"imageS3Key":20,"description":38,"mobileWidth":790,"desktopWidth":790,"assetSelector":20,"imagePublicUrl":20,"sourceImageWidth":20,"sourceImageHeight":20},{"id":20,"url":20,"linktype":434,"fieldtype":435,"cached_url":20},[],[],[3606],{"name":3607,"created_at":3608,"published_at":3609,"updated_at":3610,"id":3611,"uuid":3612,"content":3613,"slug":3621,"full_slug":3622,"sort_by_date":47,"position":3623,"tag_list":3624,"is_startpage":50,"parent_id":821,"meta_data":47,"group_id":3625,"first_published_at":3626,"release_id":47,"lang":54,"path":47,"alternates":3627,"default_full_slug":47,"translated_slugs":47,"_stopResolving":56},"Scheduling","2020-06-17T03:09:02.781Z","2022-04-21T01:09:13.454Z","2022-04-21T01:09:13.482Z",13590489,"48e977db-fa48-410c-a8f1-a78122a846fc",{"_uid":3614,"icon":3615,"link":3617,"name":3607,"subline":3620,"headline":3607,"component":794},"bb0453e9-f877-407d-a2f0-06539e800a8b",{"_uid":3616,"title":32,"imgSrc":20,"plugin":33,"imageAlt":20,"minWidth":789,"imageName":20,"imageS3Key":20,"description":38,"mobileWidth":790,"desktopWidth":790,"assetSelector":20,"imagePublicUrl":20,"sourceImageWidth":20,"sourceImageHeight":20},"793caad7-057d-4973-9ce1-93750ef089c9",{"id":3618,"url":20,"linktype":434,"fieldtype":435,"cached_url":3619},"4116a0f3-bfad-46ad-99b8-85d6a1d7a268","us/features/scheduling-software","Ensure your team — and your business scheduling success. Here’s everything you need to know about how you can create efficient schedules","scheduling","_content_types/tags/features/scheduling",240,[],"ccf28191-02d5-4850-a7a1-d3725c6a1a5e","2020-06-17T03:09:26.793Z",[],[3629],{"name":850,"created_at":851,"published_at":852,"updated_at":853,"id":854,"uuid":855,"content":3630,"slug":869,"full_slug":870,"sort_by_date":47,"position":871,"tag_list":3633,"is_startpage":50,"parent_id":845,"meta_data":47,"group_id":873,"first_published_at":874,"release_id":47,"lang":54,"path":47,"alternates":3634,"default_full_slug":47,"translated_slugs":47,"_stopResolving":56},{"_uid":857,"icon":3631,"link":3632,"name":850,"subline":868,"headline":850,"component":794},{"_uid":859,"title":32,"imgSrc":20,"plugin":33,"imageAlt":860,"minWidth":789,"imageName":861,"imageS3Key":862,"description":38,"mobileWidth":790,"desktopWidth":790,"assetSelector":20,"imagePublicUrl":863,"imageOriginalUrl":864,"sourceImageWidth":20,"sourceImageHeight":20},{"id":866,"url":20,"linktype":434,"fieldtype":435,"cached_url":867},[],[],[],[1025],"gb/blog/biggest-shift-worker-complaints-and-how-to-avoid-them",4990,[],"9a6ce270-74c3-4afb-8ca2-90daaa873d6a","2020-01-07T00:00:00.000Z",[3643,3646],{"id":3644,"name":3569,"slug":3593,"published":56,"full_slug":3645,"is_folder":50,"parent_id":1036},14078856,"au/blog/biggest-shift-worker-complaints-and-how-to-avoid-them",{"id":3647,"name":3569,"slug":3593,"published":56,"full_slug":3648,"is_folder":50,"parent_id":1040},13970940,"us/blog/biggest-shift-worker-complaints-and-how-to-avoid-them","how-to-eliminate-11-common-shift-based-timesheet-errors","gb/blog/how-to-eliminate-11-common-shift-based-timesheet-errors",-69580,[],"ebf879a8-648d-457c-be68-cf4d0694b534","2025-08-11T00:48:54.652Z",[3656,3659],{"id":3657,"name":4,"slug":3649,"published":56,"full_slug":3658,"is_folder":50,"parent_id":1040},678214328,"us/blog/how-to-eliminate-11-common-shift-based-timesheet-errors",{"id":3660,"name":4,"slug":3649,"published":56,"full_slug":3661,"is_folder":50,"parent_id":1036},678214396,"au/blog/how-to-eliminate-11-common-shift-based-timesheet-errors",1789693449588]